pride planning & board meeting agenda 4/29/22JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. April 29th , 2021 @ 6:30 In-person Blackthorn Pizza & Pub Submitted by Co-Chair: Ron Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approve Board Minutes April 15th - (held in drive) Approve Board Agenda for April 29th - 1. Reports of Officers and Committees Co-Chair(s) - Sent prelim grant updates to JCVB, checks from Ida, new grant info, Day 1 logistics finished Treasurer - Secretary - Sponsorship - new sponsorships, donations needed, currently collecting Entertainment - Asst. Entertainment - Vendor - Volunteer - Media - 3160 fb likes, 3300+fb followers, 165 followers on insta Marketing - At-Large - Youth Liaison - 2. Unfinished Business A Co-Chair resignation - nominations for appointment from Board? B. Pride Pageant - June 26th
C. PrideFest Aug 28th - 29th
D. Turnabout fundraiser - July 24th - Carey from Board, Mel from Blackthorn, Ron will if needed - anyone else? E. Grant 2022 deadline is JUNE 10th -
F. Future fundraisers and revenue streams
G. Marketing -
H. Sponsorship -
J. Bylaws update meeting/retreat event - when?
K. Resources page - make post. Compile statewide lgbtq non profits and add to list. Mental and physical health resources need compiled. Allied business need compiled - L. website - Ron got with Patrick to start finishing vendor/sponsor log in area with check in/rules processes etc to finish invoice specs to get reimbursed from grant for this work, discussed replicate how pageant page works on the JOMO PrideFest event tab to easily input and change information as needed, also issue with day 1 & day 2 vendors buttons etc. He is currently working on site. M. Refund approval - Ron - 2 tables, table cloths total - $102.81 - receipts available N. Rotary Club event - June 3rd at 12 - Discuss speaking topics that should be covered. About our organization and event, ways to get involved and support us and the community. O. Discuss hiring a CPA to handle finances P. JOMOeq Discussion - Natalie Q. Spiva - Ashley B 3 . New Business
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closed board meeting agenda 4/15/21JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. April 15th 7:15pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron & Jaclyn Call to Order Roll Call - Approve Quorum - Board Members - Others in attendance - Approve Board Minutes April 8th – Approve Board Agenda for April 15th Jaclyn - discussion of how members should conduct themselves in meetings. A. Reports of Officers and Committees 1. Co-chairs 2. Treasure 3. Volunteer 4. Sponsorship 5. Vendor 6. Marketing 7. Secretary 8. Media 9. Youth liaison 10. At large B. Pageant fundraiser 1. Set up June 25th...time? 2. Event June 26th 4pm 3. Performers need to be announced 30 days before the show. C. Hot checks update D. Third Thursday 1. Sign up for booth for June & payment - carey 2. Hand out flyers for pride in August. E. Turn-about show 1. July 24th 2. Performers – Mel – Carey – We need more performers for This event. F. Read code of conduct before stacking to go over events that happened at the last meeting and events that did not get to be talked about. JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. April 8th , 2021 @ 6 In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron & Jaclyn Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approve Board Minutes Mar 25th - Approve Board Agenda for April 8th - Jaclyn - discussion of how members should conduct themselves in meetings. 1. Reports of Officers and Committees Any updates from directors pertaining to their current job duties? 2. Unfinished Business A. Drag Bingo Ron & Jaclyn
a.2. Pride Pageant Fundraiser - Wilders Event Center - Date: June 26th
B. PrideFest event page - Motion $30 ad over the next 30 days to boost #’s and interactions for event. C. Hot Checks - Ron & Jaclyn to call/visit prosecutors office
D. Apply for Third thursday booth in June/August - Carey to apply for booth in June and make payment E. Marketing - IMMEDIATE NEEDS - Josh to finish and submit logos for JOMO Pride Inc & JOMO PrideFest so artwork and ads can be created. Ads for GAYLY, BOOM, CAMP need created and sent in before the deadlines to JCVB for approval then to media sites. Then banners and other promotional material to be created. Ron created packets for Josh F. Discuss Turnabout Drag Show Fundraiser - July 24th - 930pm -Mel from Blackthorn & Carey from JOMO Pride Board, still looking for others to assist. G. Carey/Treasurer - File 990 for 2020, Check state use tax exemption/get verification, get new IRS non profit certification letter reflecting new address. Call Towneplace Suites by Marriott and give Shannon our CC info to put on file, pay Minnie Hackney $200, scan the GAYLY contract and email it back, Scan the Minnie Hackney application and send it back in email. H. Grant Rework - BAM, Day 2 activities (add Pride Mimosa Breakfast, omit the pageant), What in evening for end of Pride? I. Resources page - make post. Compile statewide lgbtq non profits and add to list. Mental and physical health resources need compiled. Allied business need compiled - Outreach Committee to asssit. Post to be made from JOMO Pride page, and sent to Carey/jaclyn with link to “Get Listed” J. website - Ron to get with Patrick to finish vendor/sponsor log in area with check in/rules processes etc, replicate how pageant page works on the JOMO PrideFest event tab to easily input and change information as needed. K. Refund approval - Ron - 2 tables, table cloths total - $102.81 L. Rotary Club request - Panel scheduled for May 13th at 12 preliminarily - get clarification of event, who the panelists are etc. M. N. 3 . New Business
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