JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. June 24th , 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron & Loni Call to Order Roll Call – Approve Quorum Board Members – Ron, Ashley, Loni, Taryn, Hailey, Larry, Johnny (phone) Others in attendance – Shayna, Preston, Natalie, Sadie, Ashley, Lydia Approve Board Minutes June 10th – approved with no objections Approve Board Agenda for June 24th – approved with no objections 1. Reports of Officers and Committees Co-Chair – Agenda items Co-Chair – Agenda items Treasurer - $14,825.00 Secretary - None Sponsorship – We are not accepting additional sponsorships- exact number and sponsor names will be shared at the next meeting Volunteer – Ashley provided list of volunteers for pageant: Johnny, Larry, Hailey, Loni, Taryn, Ron, Ashley Media - absent Marketing – none Vendor – position vacant At-Large – position vacant Guest Speaker(s) - none 2. Unfinished Business A. Pageant - June 26th · Setup time June 25th - 5:00pm before 10:00pm · Check to Marsha/Wilders $300 wrote - to deliver before pageant · Shayna - Queen crown, King Crown, Jewelry set, stage · Category certificates finished need to print and frame · Contestants check in from 12:30p-2:30p. Contestants checking in after 2:30pm will receive a point deduction. Contestants cannot check in after 3pm. · Doors open for seating at 3pm, Pageant starts at 4pm. · Judges solidified – Dunkin Dame, Misty Meanor, Mel · Solidify Special Entertainment – Ruby, Autumn, Shayna, Stephan, Betty, Misty
· Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7)
· Sashes were sent to wrong address in Springfield. They picked them up and resent them to Victoria – Shayna will get with Victoria · Share event page and invite friends like crazy, reach out to performers in area again. · Judges contract - discuss & vote Shayna has not yet mentioned contract to the judges- she would like to present the contract to them make copies of the contract · Betty gables is able to jump in, in case of something happens motion passes · Bank & $1 bills – Ron and Larry to withdraw $250 in 1’s for tip dollar exchange for guests · ADA section – following protocol B. PrideFest Aug 28th - 29th (Rollover to next meeting) – Did not discuss during meeting · Logistics for Day 2 check in/setup/breakdown need to be worked out · Meeting with City for stage/logistics pending · Working on event insurance application (IMMEDIATE NEED - Provide to city and Joplin CVB - discuss with Probert outside sitting area for blackthorn where alcohol consumption is allowed) · Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas in email), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts · Update on food trucks - 2 food day 1, 1 sweet // 1 food day 2 1 sweet. · Green Room for headliners/Drag Dressing area - Mel said it was okay to use the back of Blackthorn, JACC said it is okay to also use the back room of JACC · On-street dressing trailer- Shayna - If electric needed we can get a generator · Add Mens Choir of the Ozarks in lineup and update event page C. Drag fundraiser - July 24th - All Ages · Start time 6 or 7? - No objections to 7:00pm · Turnabout portion - Ron with JOMO Pride Board, Shonte with Chamber EDI, Isaac with Arvest Bank, Whitney with COJ · Stephan to help coordinate/discuss performers to reach out to (New titleholders as well) DJ Beefcake may also perform. D. Grant submitted. Requesting $7,187 in grant funds, total 2022 budget 15,200. Grant Presentation to board in July. E. Marketing - · PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance) · Event shirts (logo on front, sponsors on back) Custom Ink - start around end of July - run through mid-August, or start in mid-July run until 1st week of august then run again until last week of august? · Stage banner - Bodegas - have Clint resubmit logo · March/event banner w/sponsor logos · Promotional hand fans · Teespring merch revamp - pull Shayna’s photos of merch per her request - Marketing to sign in pull old event products as well. F. Treasurer - · Loni: Cc to hotel, FMH paid, ad for pageant, ad for JOMO pride page, ad for PrideFest, cc to GAYLY, cc to outvoices, cc to boom(playing phone tag) , third Thursday Booth June and August paid, paid TJ for logos, paid for sashes, reimbursement paid to John and Ron, · call Missouri and get update from State Use Tax Exemption to see if it's been filed · Hire CPA – before the big payments go out · Carey to handover all Pride material · Larry to sign Carey off account Larry has done it and secure new checks. G. National Anthem singer - John to confirm later H. Open positions · Asst. Entertainment Director Lydia nominated and confirmed with no objections · Vendor Director Hailey motions to move to vendor and have Preston move to marketing director – motion approved no objections · At large member - Vacant, board asked to consider others to fill position · Entertainment Director - Shayna to take position, motion to go into affect July 8th – Motion passes, no objections · Board must donate their time and may not get paid for their work, only reimbursed for approved expenses required for operation. If we pay a board member they are no longer a volunteer member but an employee with payroll tax deductions. 3 . New Business A. Next Meeting date and time - July 8th - Blackthorn Pizza & Pub - 6pm - no objections
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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. June 24th , 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron & Loni Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approve Board Minutes June 10th - Approve Board Agenda for June 24th - 1. Reports of Officers and Committees Co-Chair - Co-Chair - Treasurer - Secretary - Sponsorship - Volunteer - Media - Marketing - Guest Speaker(s) - 2. Unfinished Business A. Pageant - June 26th
B. PrideFest Aug 28th - 29th (Rollover to next meeting)
C. Drag fundraiser - July 24th - All Ages
D. Grant submitted. Requesting $7,187 in grant funds, total 2022 budget 15,200. Grant Presentation to board in July. E. Marketing -
F. Treasurer -
G. National Anthem singer - John H. Open positions
3 . New Business
JOMO Pride Inc Pride Planning & Board Meeting Minutes
Thur. June 10th , 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron & Loni Call to Order Roll Call – Approve Quorum Board Members - Johnny, Hailey, Ashley, Ron, Larry, Loni, Raymond Others in attendance - Cecil, Ryan, JoLynn, Shayna, Cher, Moriah, Stephan, Charlie, Eli, Mel, Patricia, jessica j, jessica N Approve Board Minutes May 27th - approved by unanimous consent Approve Board Agenda for June 10th - approved by unanimous consent 1. Reports of Officers and Committees Co-Chair(s) - Rotary Club presentation, grant submission, catching up on payments Treasurer - $15,322 Secretary - not present Sponsorship - Dalton Emergency Medicine $400 Rainbow, Aunt Sallys Emporium $250, reworked sponsorship tiers, collecting donations for event Entertainment - turned in resignation letter before start of meeting, position open Asst. Entertainment - position open Vendor - resigned in board chat. Natalie to assist and go to Food Truck Friday to help reach out to more food vendors. Volunteer - no update Media - no update Marketing - graphics for grant ads finished and turned in. At-Large - resigned in board chat, position open Youth Liaison - position open Guest Speaker(s) - 2. Unfinished Business A. Pride Pageant - June 26th
C. Turnabout fundraiser - MOTION - Cancel Turnabout Show due to time constraints and replace with a Drag Show Fundraiser - Approved by unanimous consent. Stephan to assist with show. Board wants to make Ron do a drag number anyway. D. Grant submitted yesterday. Requesting $7,187 in grant funds, total 2022 budget 15,200 F. Marketing -
G. Treasurer -
H. National Anthem singer - John to have community member submit her singing national anthem for approval I. Crystal Methyd Contract - clarification/negotiation
J. Introduction of guests: Jolynn Higgins - Springfield videographer. Helps out on media events in area including springfield pride. Offers video recording and staging services. She will get together information on cost and get back with the board. Would ensure high quality production and post production etc. Ryan with Men's Choir of the Ozarks - Group of about 15 expresses interest in performing during Pride. Segment could be between 20-30 minutes at no booking cost but they will accept donations to their organization. Will travel from Springfield. Motion by Ron for Mens Choir of the Ozarks perform at Pride, no objections from Board, motion carries. J. Open positions
K. Decisions @ meetings, minutes/agenda, communication - Discussions about organizing happens in the group chat as well as in board meetings. All main decisions happen in board meetings. Board members are required to attend meetings regularly and read the posted agenda and minutes. If members aren’t present it is their job to keep up with what they have missed. Just because there might be members who are regularly absent and don’t participate in group chat or respond in private, doesn’t mean votes, actions and organizing of the board stops. Discussion about cochair response online after public statements were made about himself and Pride. Acknowledges he never should have fed into the online comment and that his reactionary response was inappropriate. Natalie also states actions were inappropriate, hailey agrees actions were inappropriate. Entertainment directors screenshot and took board conversations and misconstrued info to community members causing public statements online and offline to occur against members and board against our rules and code of conduct. Victoria acknowledges her actions were against our rules when resignation was dropped off. Ron agrees to be more tactful and level headed publicly in dealings with board. Board members urge Ron to take higher ground and ignore public statements and let them talk. L. Loni motions to help Nevada pride out like we helped Miami Pride out and donate $100. Motion carries with no objections. M. Charlie Brown encourages messages of support to Liberty Utilities, they are under fire for putting the lgbtq+ progress flag up. Go to their facebook and make calls of support. Employees receiving threats. N. Loni motions to include JOMO Pride Inc in Maple Leaf festivities in October 2021. Motion carries. 3 . New Business
JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. June 10th , 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approve Board Minutes May 27th - Approve Board Agenda for June 10th - 1. Reports of Officers and Committees Co-Chair(s) - Rotary Club presentation, grant meeting, catching up on payments Treasurer - Secretary - Sponsorship - Dalton Emergency Medicine $400 Rainbow, Aunt Sallys Emporium $250, reworked sponsorship tiers, collecting donations for event Entertainment - Asst. Entertainment - position open Vendor - resigned Volunteer - Media - Marketing - At-Large - Youth Liaison - Guest Speaker(s) - 2. Unfinished Business A. Pride Pageant - June 26th
B. PrideFest Aug 28th - 29th
C. Turnabout fundraiser - July 24th - Ron from Board, DJ Beefcake? Jake from Whisky Dicks? Shonte from Rotary/D&I? MOTION- Cancel turnabout Fundraiser and aim towards fall for a replacement due to time constraints. D. Grant deadline TODAY - Submitted yesterday. F. Marketing -
G. Treasurer -
H. National Anthem singer - John I. Crystal Methyd Contract J. Open positions
K. Decisions @ meetings minutes and agenda, attendance, communication L. Group chat M. 3 . New Business
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