JOMO Pride Inc Pride Planning & Board Meeting Minutes
Wed June 15th 2022 @ 630pm Blackthorn Pizza & Pub Submitted by Secretary Stephanie Marsh 6/29/22 Call to Order Roll Call – Approve Quorum -- Board Members - Ron, Johnny, Loni, Heather, Lydia, Stephanie, Larry, Ashley Others in attendance – 10 Community members present, Sean, Sara and Eva(JOMORoyality) Approval of Board Minutes May 29th – Loni motions, no objections Approval of Board Agenda June 15th – Loni motions, no objections Votes in Board chat due to time restrictions;
Motion to sustain votes upheld in chat & reflect in Minutes of June 15th Meeting - 1. Reports of Officers and Committees - Co-Chair - Road closure permit ap submitted, CFO grant submitted - awarded: $5,750.00 (make sponsor announcement), JCVB grant submitted - grant presentation in progress, working on artwork approval, logistics meeting with city pending Co-Chair – ROAD CLOSURE SUBMITTED, GRANT SUBMITTED AND REWARDED AND PRELIM BOOKING FOR NEXT YEAR HEADLINE, WE NEED TO MAKE A SPONSOR ANNOUNCEMENT, VISITORS GRANT SUBMITTED, DATE TBA, ART FOR VISITORS BUREAU, LOGISTIC MEETING MOVED TO THURSDAY AT 10 AM Treasurer – $17,296.93 Secretary – NO REPORTS Sponsorship – FINALIZED SPONSOR Vendor – 35 TO 40 VENDORS Entertainment Director – NO REPORT Asst. Entertainment Director - Volunteer – NEED TO VOLUNTEERS FOR MIAMI PRIDE, NEED TO PEOPLE TO SET UP, AND PEOPLE TO MAN THE BOOTH, Marketing – NO REPORT At Large – NO REPORT Congratulations to the new 2022 JOMO Pride Court; Eva, Sean & Sara! 2. Unfinished Business 1. 2022 schedule - 0. June 0. Pride Pageant – Recap – NO ISSUES DISCUSSED, HAD TURN AWAY KIDS DUE TO AGE LIMIT FOR VENUE 1. NEO Pride June 18th booth - 0. 12-730 1. Volunteers. 2. Canopy, chairs, table, flags, signage, banner, tablecloth 3. Basic pridefest flyers needed - Ron can print at work and Ron & johnny can have items ready at house for pickup for event 1. July – DATE 31ST 0. Fundraiser – CHRISTMAS IN JULY 1. Location, time, performers – NEED TO SOLIDIFY A LOCATION, NEED A FUNDRAISER TO FOR ALL AGES, -- PRESTON IS GOING TO MESSAGE FOR OTHER LOCATIONS CHAOS, MESSAGE MEL WITH BLACKTHORN FOR DATES AVAILABLE 2. August – 13TH 0. Pride Revue Fundraiser Show - Eva, Sean, Sara, Shayna 3. September - 0. September 9th - 0. Meet & Greet 6 1. Locker Room dance party 9 1. September 10th - 0. PrideFest Street Fair - Joplin Ave 11Am 1. Meet & Greet with Crystal Methyd 2. Night time activities after street festival closes - Joplin Ave - Whisky's and Blackthorn -ron contacted pepsi for volunteers 3. Road closure submitted 6am-11p 4. Festival time 11a-9pm. 5. Segments: Dream Theatre, Drag Musical, Midwest Regional Ballet, Drag segment 1-3, 2. September 11th - 0. Drag Brunch - 1. Pride In the Park - Landreth 2. Locker Room 1. October - Monster Ball - October 29th - Blackthorn Chili moves to next meetomg 1. Treasurer - bank info updated, SOS info needs updated and annual report filed, records need updated with IRS 0. Ads payments/fb ads, update cards Loni updated card during the meeting 1. Steph discusses 2. Grant specs 2022 - 0. Boom/Gayle ads for July/Aug -- 1. Ad for fb page in June and targeted ads on FB event page june-july. 3. Grant for 2023 - 0. Grant presentation 4. Reimbursements – 71.81 frames, 85 for certificates – loni motions, no objections 5. Titleholder photoshoot -- wait on pictures from paid photographer and freelance photographer 3 . New Business 1. Next Meeting date and time - 2. Floor Open 3. Discusses splitting media and marketing – Preston would stay with in marketing, media would broaden our branding content and expand our social platform…. Motion to permeative split marketing and media and tj and will take over media, change bylaws and appoint T.J. 4. NEXT MEETING SCHEDULE JUNE 29TH -- @BLACKTHORN 5. Adjournment
0 Comments
JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun June 29th 2022 @ 630pm Blackthorn Pizza & Pub Sign-in & Speaking Requests Form Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes June 15th - Approval of Board Agenda June 29th - 1. Reports of Officers and Committees - Co-Chair - grant presentation in progress - present at July meeting to JCVB, ad artwork for grant submitted and approved, submitted to GAYLY & BOOM, event insurance meeting-Probert, half of booking fee of SAINT paid including airfare, flight for Crystal Method Paid Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - 2. Unfinished Business
JOMO Pride Inc Pride Planning & Board Meeting Agenda
Wed June 15th 2022 @ 630pm Blackthorn Pizza & Pub Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes May 29th - Approval of Board Agenda June 15th - Votes in Board chat due to time restrictions;
Motion to sustain votes upheld in chat & reflect in Minutes of June 15th Meeting - 1. Reports of Officers and Committees - Co-Chair - Road closure permit ap submitted, CFO grant submitted - awarded: $5,750.00 (make sponsor announcement), JCVB grant submitted - grant presentation in progress, working on artwork approval, logistics meeting with city pending Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - Congratulations to the new 2022 JOMO Pride Court; Eva, Sean & Sara! 2. Unfinished Business
3 . New Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Minutes Sun May 29th 2022 @ 630pm – submitted by Secretary Stephanie Marsh Call to Order Roll Call – Approve Quorum Board Members – Ron, Johnny Ashley, Loni, Preston, Lydia, Stephanie, Kam, Heather Others in attendance - Approval of Board Minutes May 15th - motion to amend minutes to not only reflect the vote of who was voted in as treasurer but who all is to remain on the account: Loni, Preston and now Lydia. - to reconcile with the bank the specifics -- Ron Motions, no objections. Secretary is to amend previous meeting minutes to reflect change. Approval of Board Agenda May 29th – Ron Motions, no objections 1. Reports of Officers and Committees - Co-Chair - grants in progress. Grant writing process to be complete within the next week to submit and present before necessary tourism boards. Once complete it will be available for the board to critique and change if needed. Co-Chair – Loni is assisting Ron with Grant applications. Treasurer – No Report Secretary – No Report Sponsorship – No Report Vendor – No Report Entertainment Director – Contestant contracts complete for upcoming Pageant. Presented to the board through messenger. Asst. Entertainment Director – Volunteer – need further conversations about upcoming pageant, volunteers available, and duties. Marketing – Asking for Board members availability for media interview at KOAM. At Large – No Report Guest Speakers - none 2. Unfinished Business 1. 2022 schedule - 0. June 0. Pride Pageant - Locker Room - June 12th 0. Themed decor? – Bring back da Funk, Stephanie found balloons that match theme. Loni motions for board to purchase balloons on the spot, no objections. 1. Finalize & vote on updated contract – Preston motions, Loni 2nd ; no objections. Board is posting contract to JOMO Pride website/social immediately. 2. Judging and scoring sheets – Complete. 3. Category awards – Ron is updating awards. Tania is also presenting awards as outgoing JOMO Pride Queen. 4. Pictures of jewelery, crowns and sashes – Pictures are to be posted periodically leading up to the pageant. 5. Check on jewelery –Ron reports jewelry is in the mail and expected to arrive prior to the pageant 6. Promote pageant sponsor leading up to event – Ron to promote Hustle Business Support LLC. 7. Capacity issues & restriction on dressers, assistants, and dancers. Jomo staff to assist. 8. Need detailed list of how many bodies day of – did not complete at meeting 9. Venue working to make event all ages to enter with city - to update -- At time of meeting, location of Pageant, Locker Room is not able to allow anyone under 21. The entry for JOMO Pride Pageant must be 21 and up. 10.Photography – board members to look into paid photographers to take photos during and after the pageant. Board members must present potential candidates for the job to the entire board before approval. 11.Volunteers -- 12.Items for silent auction – Johnny currently collecting items for silent auction 13.Walkthrough at venue – Board members to talk a full walk through of the JOMO Pride Pageant venue, Locker Room, located 2331 E 7th St, Joplin. 1. July - 0. Fundraiser - Christmas in July, tentatively set for July 31st. Kam is checking with Whiskey Dicks for availability. Further discussions, moved to next meeting. 1. August – Move to next meeting 0. Final fundraiser 1. September - 0. PRIDEfest Sept 9th - 11th 1. Fb ad June/july/aug – Ron motions, no objections 2. September 9th - 0. Meet & Greet – Still working out details, discussions cont’d to next meeting. 1. Locker Room dance party Glo Party – discussions cont’d to next meeting 3. September 10th - 0. PrideFest Street Fair - Joplin Ave – 11:00a.m. start time, ending at 9:00p.m.. 1. Meet & Greet with Crystal Methyd – Discussions cont’d to next meeting 2. Night time activities after street festival closes - Joplin Ave - Whisky's and Blackthorn -- Discussions cont’d to next meeting 4. September 11th - 0. Drag Brunch - location tbd – No venue set, checking with Chaos. Further discussions cont’d to next meeting 1. Pride In the Park – Landreth -- Further discussions cont’d to next meeting 2. Locker Room – moved to next meeting 1. October - Monster Ball - October 29th – Blackthorn - Move to next meeting 2. Treasurer - need minutes and letterhead, meet @ bank to switch, update records with SOS & file report, update records with irs – Secretary is to make amended changes to reflect board meeting details. 3. Increase promotion of Sponsorship packages – promote, promote, promote. 4. Grant specs 2022 - Ron, Preston, Loni working on finalizing grants. 0. Boom/Gayle ads for July/Aug needs rendered in time and sent to CVB for approval then to media sources 1. Addition 5-6k grant available for this year - discuss options & vote – Board members presented several candidates through an entertainment agency. Board approves Utica and Saint. 2. Ad for fb page in June and targeted ads on FB event page june-july. 5. Grant for 2023 - Ron completing this week. 0. Deadline 1st week of June 1. Discuss headliner options and supplemental grant requests 6. Requested agenda item - Stephanie moved from previous meeting. – Secretary reminds Boards of sunshine act. No action taken. 7. Flight & travel discussions for Crystal Methyd. All booked and Finalized. 8. MGA booked a pageant instead of coming to Pride - no longer available 0. Notify CVB 1. Discuss – Board looking at other possibilities. Further discussions cont’d to next meeting. 9. Discussion of splitting up Media/Market -- Discussed, no action taken. 3 . New Business 1. Next Meeting date and time – Wed June15th at 6:30pm at Blackthorn. 2. Floor Open 3. Adjournment |
Categories |