JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sun August 28th 2022 @ 6:30pm Blackthorn Pizza & Pub Sign-in & Speaking Requests Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes - August 21st - Approval of Board Agenda - August 28th - 1. Reports of Officers Co-Chair - Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Volunteer - Marketing - Entertainment - Media- At Large - 2. Unfinished Business
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JOMO Pride Inc Pride Planning & Board Meeting Minutes
Sun August 21st 2022 @ 6:30pm Blackthorn Pizza & Pub Submitted by Stephanie Marsh, Secretary on 8/25/22 Sign-in & Speaking Requests Call to Order Roll Call – Approve Quorum Board Members – Ron, Lonnie, Stephanie, Ashley, Kelsey, Lydia, Kam TJ(virtual) Others in attendance - Approval of Board Minutes - August 3rd - approved Ron, with amendment in the last meeting Viriya agrees to sponsor the Brunch Sept 10 for the first 50 people -- no objections Approval of Board Agenda - August 10th -– Ron motions, no objections 1. Reports of Officers Co-Chair – road closures done and complete with city of Joplin Co-Chair – chamber sponsoring PRIDE again. Previously chamber was meet with several complaints, now this year the chamber is seeing a positive reaction, need to a peg board for Photo booth at PRIDE, estimated costs $40 bucks loni motions, no objections. Treasurer – 19,442.11 total in the bank> paypal issue is fixed for future transactions Secretary – no reports Sponsorship – no reports Vendor – vendor emails sent for separate day vendors and both day vendors. Vendor member needs a vendor permit – will need to contact city finance office for vendor permits. Emailed sponsors to confirm if they want to set up booths. Vendor packets are released to all sponsors. Ron is going to dig up Food vendor documents that will need to sent for health department codes Volunteer – Truck confirmed for chairs downtown Saturday; 50 chairs available from both churchs, Sept 4th & Sept 7th volunteer orientation meetings time @6:30pm; Entertainment: JHB all confirmed for shows during PRIDE Marketing - Media- At Large - 2. Unfinished Business 1. Sustain motions in group chat - 1. Pride events at Locker room – suspended all activities no objections 2. Public statement – posted on social media no objections 3. Airbnb to purchase an AirBnB for Royal Court for $418.52 who voted with what -- abstaining from vote Loni, Preston, Tj. Yes vote Kam, Stephanie, Heather, Ashley, Johnny, Ron 4. 2. Pridefest 1. Call for volunteers - schedule volunteer orientation meeting 4th & 7th 1. Volunteer post to be made and shared 2. Ashley to meet with Ron to go over duties, old duties in drive 3. collect music etc - Entertainment is working on that, but entertainers may not have music until a week before event. 2. September 9th - 1. 6pm-9pm blackthorn meet & greet – discuss PRIDE Social – Set and confirmed 3. September 10th - 1. Meet & greet update @6pm 16 groups, emails and confirmation is getting look at to make sure slots are filled and paid for. 2. Verify entertainers on board for all selected shows – not completed 4. September 11th - 1. Drag Brunch - Chaos 1. Event to start at 1030. 2. Buffet $20, entrance to show is free, first 50 free. Board members need to purchase their own meal, not include in 50 free 3. Brunch flyer – Completed and posted flyer created and posted 2. Pride In the Park - Landreth 1. 12-7 2. Flyer for kids show to be made – not complete, no deadline set 3. Round up prizes for free bingo – all board members need to help round up prizes 3. Event insurance payment $800, comping 500 off, $350 for that. Lydia will go to Kelly Prober Insurance for payment 4. Park payment for electric stations – Ron needs to fill out form 5. Meet with public works on electric for Joplin Ave – Ron is planning to meet soon. 5. Marketing/promotional materials ordered 6. titleholder photo release/commercial release -- board creating folder for title holders to pull photos from 7. Road closure drop off notice finished – 8. Vendor duties 1. Kelsey to take over vendor role temporarily 2. Food vendor email to go out with health dept – Kelsey is take care of this to ensure all food vendors have this for health department 9. Posting event page, flyers, reminders, sponsors frequently leading up to pride EVERYONE SHARE 10.Need to order 6 more poles and 6 new flags for street - flags ordered, loni will get poles from Lowes or depot. 11.Porto potties 2 needed one for each location – Ron needs to solidify 12.Call city to get additional trash cans on site – Ron need to contact city 13.Website needs 1. Post new sponsor graphic & update sponsor page to 2022 – get in touch with person hired to run site and have him changes a few things leading up to PRIDE. 2. Add rainbow & corporate sponsors to LGBTQ directory per sponsorship exchange 14.Reimbursements for grant 1. Gayly $520 needs paid ` 15.Make contact with additional hotels/get rooms/links/tracking . - loni suggests contact cvb and Donna to see what they can do to assist. 16.On site surveying of attendees needed each day of pride - do drawings for taking surveys - free brunch ticket giveaway drawings for surveys - create form – Loni will create survey for volunteers 3. October - Monster Ball 1. Headliner ideas, Karma Khaos, Coco Caine - board will continue to look/reach out 4. Future Pageant discussion - moved to next agenda when more members can have input Preston not in person asks Loni to bring forth a motion to cancel the pageant and replace it with a talent show and that winner would have a guaranteed 15 min segment at PRIDE Fest. Due to pageant drama in the post and current year, the costs that the board incurs, board needs to look at current a contract, there is a lot of time and energy to put the pageant in the hands of the Royal Court, board looks at adjusting duties and Loni motions; TABLE TO MOTION FOR NEXT MEETING, a potential adding clause in contract to raise an X amount for PRIDE. No objections 3 . New Business 1. Next Meeting dates - Sun 28th @6:30pm 1. Sun 4th (also volunteer organizational meeting) 6:30pm 2. We'd 7th (also volunteer organizational meeting) 3. Schedule passes by unanimous consent. 2. Speaker Requests - 3. Floor Open to Board – bank statements for Ron, needs Adjournment JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sun August 21st 2022 @ 6:30pm Blackthorn Pizza & Pub Sign-in & Speaking Requests Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes - August 3rd - approved no objection Approval of Board Agenda - August 10th - approved no objections 1. Reports of Officers Co-Chair - Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Volunteer - Marketing - Media- At Large - 2. Unfinished Business
JOMO Pride Inc Pride Planning & Board Meeting Minutes
Sun August 10th 2022 @ 6:30pm Blackthorn Pizza & Pub Submitted by Ron Sign-in & Speaking Requests Form N/A Call to Order Roll Call – Approve Quorum Board Members - loni, ron, johnny, KAM, Lydia, Preston, Ashley Others in attendance - Kelsey, Johnathan, Patricia Approval of Board Minutes - August 3rd - approved no objection Approval of Board Agenda - August 10th - approved no objections 1. Reports of Officers Co-Chair - event Insurance submitted Co-Chair - update on commercial, discusses Kelsey could help with Vendor duties. Treasurer - 18,150 in account, met with bank for grant transactions Secretary - not present, ron taking notes/minutes Sponsorship - update on new sponsors, request for raffle/giveaway items for pride Vendor - open position - Kelsey to takeover duties until after Pride Entertainment Director - confirming entertainers for Pride, Summer needs hotel. MOTION : approve hotel room for KC Pride Queen Summer Knight - no objections. To get with Tajma. Will confirm for Brunch show. Asst. Entertainment Director - Discussion to be held with Mr Jomo Pride. MOTION by Loni, seconded by Lydia if further issues arise due to non compliance of contracts after meeting, offending titleholder will be removed - no objections. Volunteer - confirming volunteers for pride show. Will meet with Ron about pride volunteers. Discusses volunteer certificates to hand out during Pride. Marketing - Media- At Large - 2. Unfinished Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun August 10th 2022 @ 6:30pm Blackthorn Pizza & Pub Sign-in & Speaking Requests Form Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes - August 3rd - Approval of Board Agenda - August 10th 1. Reports of Officers Co-Chair - event Insurance submitted Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - Media- At Large - 2. Unfinished Business
JOMO Pride Inc Pride Planning & Annual Board Meeting AgendaSun August 3rd 2022 @ 6:30pm
Blackthorn Pizza & Pub MINUTES SUBMITTED BY SECRETARY STEPHANIE MARSH. Sign-in & Speaking Requests Form Call to Order Roll Call – Approve Quorum Board Members - ron, loni, Lydia, Johnny, Heather, Preston, Kam, Stephanie(via phone Ashley, TJ) Others in attendance – Sara Hearts Approval of Board Minutes July 13th – Ron Motions, no objections Approval of Board Agenda August 3rd – Ron Motions, no objects 1. Reports of Officers Co-Chair - event Insurance –Prepared and presented Road Closures for Saturdays events. Finalizing later this week. Co-Chair – Still in contact to offer Ivy’s band a spot during PRIDE. The price Ivy offered is out the budget for the board but Ivy is willing to work out a price that will satisfy both parties. Discuss money details later in the meeting. for hour. Is willing to negotiate on price for 30-minute set. Treasurer – $18,006.91 after the remaining paypal is transferred later in the week. Secretary – no reports Sponsorship – More sponsorship paid fees this week: Flora Farms $750, Mo’s Holloman $250, Emergency meds $500, liberty Electic $750 Vendor – vacant Entertainment Director – got spreadsheet for entertainment for PRIDE Asst. Entertainment Director – double checking with entertainers for hosting duties Volunteer - Marketing – designing the fan for PRIDE -- need final logos to add to fan and finalize schedule. Media- updating event details, and making posts promoting PRIDE At Large – discuss Court for hotel cover during the PRIDE. The courts contract does not include Hotel coverage for JOMO PRIDE Events. Boards discussing add PRIDE events over-night stay for Royal Court for 2023. But court will be responsible for paying upfront and receive reimbursement for liability reasons. Ron motions for board to look into AirBnB options for pride, board will pay for it. No objections: 8 yay’s, 0 nay’s Guest Speaker - Vance/KOAM -- Vance is unable to attend meeting. Stephanie, who employed with KOAM/FOX14 explains process of PSA (Public Service Announcement). Secretary is writing script. Board confirms with KOAM time and location; KOAM Studios – Pittsburg, Wednesday August 10th, at 3:30pm. Secretary is looking through video and photos to send to editors. Shoot set up with KOAM for Wednesday Morning. 2. Unfinished Business 1. KOAM – Sponsorship – PSA for 30 sec, 15 sec taping Aug 10, 2022. 2. Final Pride Fundraiser - Aug 13th – Blackthorn 1. Eva's injury – healed and ready to go 2. Silent auction - round up items – Johnny Is collecting items for Auction. 3. Volunteers – Ashley working on volunteer list – Stephanie to host, Lydia and Loni auction, 4. Payout – 3 title holders 100, 75 for sound, and 75 Shayna 5. Photoshoot the day of – Photographer in direct contact with Royal Court. pending attendance from all titleholders. -- 6. Motion for $225 in funds for photoshoot. -- no objections 7. Share & invite INVITE INVITE INVITE INVITE!!! 3. Open board positions available - 1. Bylaws need amended to reflect split in Media/Marketing – no date set 2. temporary vendor director – Kelce, volunteers for vender for PRIDE event. Google drive, vendor 4. Pridefest - 1. Pride budget/funds review – Rons motions, approves 2. Official pride calendar review - & approval – Ron motions, board approves 3. Approval of musicians; 1. Discuss Mixtapes 2. Maddie Joy - 1 hr - $150 3. Crystal Leah Hope - 30 min $100 4. Vagabond Grove - 1 hr $150 5. My Ancestors - 30 min $100 4. Review & approve drag entertainment lineup and fees – Ron motions, approves 5. 1. Call for volunteers - schedule volunteer orientation meeting to coincide with board meeting two weeks/one week prior 1. Contact Pepsi., Benson needs to contact Pepsi 2. September 9th – event at locker room from 5pm-9pm – preliminary, motions ron, kam, Lydia, loni, heather, preston 1. Discuss – SOLIDIFY 3. September 10th - 1. Street festival 11a-9pm, road closure 6a-11p 2. 3. Meet & Greet with Crystal Methyd & SAINT 6pm 1. Create flyer when finalized - discuss breakdown 2. Approval of Blackthorn 3. 3 minute segments? max 4 people per segment? First come first serve? 20-25 a piece? 4. Night time activities after street festival closes - Joplin Ave - Whiskeys and Blackthorn MOTION TO CUT SATURDAY NIGHT PERFORMANCE FOR SEPARATE GROUP TO PERFORM. 1. Discuss breakdown and shows 4. September 11th - 1. Drag Brunch - Chaos 1. Discuss food options - get with chaos/invite to next meeting – Looking into sponsor to carter brunch. – found during meeting 2. Pride In the Park - Landreth 1. 12-7 2. Discuss free bingo -- 3. Locker Room - discuss activities 4. ALL OTHER ITEMS ON AGENDA MOVED TO NEXT MEETING. 5. Approval of share giveaway & graphic - 6. Marketing/promotional materials needed: 1. Event banner with sponsor logos 4ft x 10 - in works 2. Adam & eve stage banner - in works 3. Event flyer - recognize Adam & eve in main flyer 4. Meet & Greet Event flier, rules & specs - push out 5. T-shirts - start artwork, need to get count of sponsor shirts and discuss how many of an overage we want - vista 6. On-site posters - vista - sponsor logos - in works 7. Hand fans - 24hr wristbands - logos on one side, itenerary on the other 8. Need to have everything ready to submit to print by next meeting. 7. Road closure drop off complete - schedule drop off 8. Mr Gay America contract review and approval - has offered to do another number in a pm show during pride. 1. Advancement of travel stipend electronically 9. Vendor duties 1. packet to go out - collect emails for email blast. 2. Make sure vendor logs are updated properly 3. Food vendor email to go out with health department 10.Posting event page, flyers, reminders, sponsors frequently leading up to pride 11.Need to order 6 more poled and 6 new flags for street 12.Porto potties 13.Call city to get additional trash cans on site 14.FB - pause ad (might make us delete and start again) update event page info and restart add with same targeted demographics outside 70mi radius - also include locally to push viewership 1. Current ads running we get 15.Website needs - 1. Cut off applications 2. Post new sponsor graphic & update sponsor page to 2022 3. Add rainbow & corporate sponsors to LGBTQ directory per sponsorship exchange 16.Reimbursements for grant 1. Gayly $520 needs payed - 1. Get signed proof of transaction from bank after 2. Boom media $300 payment - get signed contract/proof of transaction from bank 3. Get receipts from bank (signed) from us paying Facebook ads(there will be many) for June, July & August - $200 will be reimbursed 17.Motion - add $50 - $75 fb/ig ad set boost for event page. 18.Make contact with hotels, let them know about event, and ask if we can usher rooms to them during pridefest, inform of us using hotel code, also inform of call backs after event to tally rooms for impact study. - assistance needed! 19.Create survey form for pride - make sure we get an email this time 1. October - Monster Ball 1. Headliner ideas? 3 . New Business 1. Next Meeting dates; -- Aug 10, 2022 2. Speaker Requests 3. Floor Open to Board 4. Adjournment JOMO Pride Inc Pride Planning & Annual Board Meeting AgendaSun August 3rd 2022 @ 6:30pm
Blackthorn Pizza & Pub Sign-in & Speaking Requests Form Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes July 13th - Approval of Board Agenda August 3rd - 1. Reports of Officers Co-Chair - event Insurance - Probert Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - Media- At Large - Guest Speaker - Vance/KOAM 2. Unfinished Business
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