JOMO Pride Inc Pride Planning & Annual Board Meeting Minutes
Sun Dec 19th, 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Ron Call to Order Roll Call – Approve Quorum Board Members - (8/9 constitutes quorum) Ron, Johnny, Ashley, Stephan, Loni, Preston (via phone: Larry, Johnny) Not in attendance: Martha Others in attendance - Remi, Ivy, Stephanie, Johnathan Approval of minute taker - Ron approved as note/minute taker by unanimous consent Approve Board Minutes Nov 12th - Lydia objects to approval of minutes, Board unanimously tabled approval of minutes until after guest speaker from Queer Revival (Ivy) SPEAKER – Ivy Schulte, Organizer of Queer Revival(And member of MixTapes Band) Details discussed about bringing a revival to JOMO 2022 Pride. Event includes speakers, bands, drag show and additional after party at separate location. Space needed for revival: looking into local Churches. General admission $30 to $100+ for VIP. Queer Revival deals with logistics. Follow up for further costs, location and logistics. No action taken. Approval of Nov 12th minutes discussion - minutes amended removing names & opinions from Joplins Got Talent Section E subsection c point i, Ron motions for approval of amended minutes, approved no objections. Loni motions for the approval of Stephanie Marsh as Secretary of JOMO Pride Inc, Stephanie accepts nomination, Board approved by unanimous consent. Board unfinished Agenda items from Dec 12th to Dec 19th - unfinished business - rolled over items from previous meeting agenda Joplin' Got Talent - proceeds with no objections - unanimous consent. 1. Reports of Officers and Committees (NO UPDATES) Co-Chair - Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - vacant 2. Unfinished Business
3 . New Business
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JOMO Pride Inc Pride Planning & Annual Board Meeting Minutes
Sun Dec 12th, 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs Call to Order Roll Call – Approve Quorum Board Members - Martha, Johnny, Larry, Ashley, Ron, Lydia, Preston (7/9 constitutes quorum) Others in attendance - Approval of minute taker - Ron approved as note/minute taker by unanimous consent Approve Board Minutes Nov 28th - approved no objections Approve Board Agenda for Dec 12th -approved no objections 1. Reports of Officers and Committees Co-Chair - n/a Co-Chair - not present Treasurer - $5,410.04 in account Secretary - vacant Sponsorship - n/a Vendor - waiting on site so vendors can start applying Entertainment Director - n/a Asst. Entertainment Director - n/a Volunteer - Rounding up volunteers for NYE event. Marketing - n/a At Large - vacant Guest Speaker - n/a 2. Unfinished Business
3 . New Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun Dec 12th, 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of minute taker - Approve Board Minutes Nov 28th - Approve Board Agenda for Dec 12th - 1. Reports of Officers and Committees Co-Chair - Co-Chair - Treasurer - Secretary - vacant Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - vacant Guest Speaker - 2. Unfinished Business
3 . New Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Minutes
Sun Nov 28th, 2021 @ 5pm In-person Blackthorn Pizza & Pub Submitted by Ron Call to Order Roll Call – Approve Quorum Board Members - Larry, Ashley, Ron, Lydia, Loni, Preston, Kimberly, Johnny (via phone) Others in attendance - Tania, Remi, Julie Approval of Ron to take minutes of meeting with no objections. Approve Board Minutes October 17th - approved no objections Approve Board Agenda for Nov. 28th - approved no objections 1. Reports of Officers and Committees Co-Chair - met with chamber for interview, signed CVB 2022 contracts with legal - met with CVB, receipt for additional GAYLY ad received - reimbursement form needs submitted. Co-Chair - Met with the drummer from The MIxed Tapes and they are interested in possibly holding a Queer Revival as part of Pride next year, could do in lieu of a parade. Loni to invite them to next meeting- Mentions talking to Patrick and Lynden about the closure of both Main and Joplin Ave temporarily like they did for the homecoming parade. Treasurer - not present but said she is wanting to proceed with the position. Larry relays the bank account sits at $5,358.73 Secretary - resigned Sponsorship - no updates Vendor - no updates Entertainment Director - no updates Asst. Entertainment Director - no updates Volunteer - no updates Marketing - no updates At Large - position vacant Guest Speaker - none 2. Unfinished Business Motion for approval of Bylaws document - Motion for approval of updated bylaws document was approved by unanimous consent. Board Elections Accept nominations for each position. Co-Chair #2 (currently Loni) - Ron nominates Loni, seconded by Larry & Johnny, passed by unanimous consent. Treasurer (currently Martha) - Martha was not present but accepted nomination from the Board on her behalf. Passes with no objections Vendor Director (currently Larry) - Larry nominates himself, passes by unanimous consent Entertainment Director (currently Kim) - Kim accepts nomination - passes unanimously Marketing/Media (currently Preston) - Preston accepts nomination - passes unanimously At - Large (currently vacant) -Roll over to next meeting - interest shown by Julie. Secretary - resignation accepted by Board - Roll over to next meeting. New Years Eve Bash - $15 cover, $10 to Pride, $5 to Blackthorn to cover champagne toast Need to order: champagne flutes(200 for $75), white decor, table covers, party favors(300 pieces for $90), hor d'oeuvres (cracker & cheese tray, cheese bread trays - Blackthorn, veggie tray, little smokies in crock, giveaway/door prizes) - self-serve with gloves and utensils. - Lydia says she can assist with trays. Volunteers- Door - 2 (one extra person on hand for various needs) Stage/performer assistants - 2 (one in front with stage - one in back dressing with walkies) - Stephan is performing. Need another dedicated volunteer. Discussion about making sure our stage/entertainment hand is there to ensure smooth transition and flow of event. 50/50 raffle helper - 1 2 general volunteers - food assistants Additional ad funds - $$50 - MOTION by Ron - approved no objections - Preston to boost ad. Countdown to midnight done by visual graphic on drop down screen in back. Color scheme is White Silver and Gold. 2022 schedule New Years Eve See above Feb fundraisers Blackthorn - feb 12th - Valentine's Show - non binary show? Preliminary Performer list - Vincent Van Ross, Remi, Missie Maxim, Energia, Maxine Knopf Post event page 2nd fundraiser moved to March for disability awareness month - Book house a possibility March - Joplin's Got Talent Round 1 Joplin Avenue Coffee - Ron to get dates from Autumn Date tba One flyer for the whole competition with all info for all rounds April - Drag Bingo Locker Room Date - Locker Room dates will be selected at pre opening meeting with owner. May - Joplin's Got Talent Round 2 Whisky Dick's Date - Ron or Stephan to contact for possible dates. June Blackthorn - Joplin's Got Talent Round 3 Locker Room or Wilders - Pride Pageant Dates July - Drag Bingo Blackthorn Date All ages - transmit video into front room for this event August - Joplin's Got Talent Finale Wilders possibly with food truck Date September - PrideFest 9th-11th Motion for $50 preliminary Ad - approved no objections Teaser ad live in GAYLY - NOV - reimbursement for needs filled out and submitted to CVB. Projector and blow up screen for Movie in the Park - ron talk to patrick New set of walkies Pride Parade? - Discussion of Pride Parade and alternatives for Fri September 9th; QueerRevival & Meet & Greet. Board in consensus we should start planning the parade for 2023 and have a "soft open" on the 3 day festival. Reimbursements- n/a Treasurer duties- letter from co-chairs reflecting new treasurer to bank and addition to account including card, letter from co-chairs reflecting new treasurer/registered agent to IRS/file new address, File 2020 990, file 1,500 payment to Crystal Methyd to IRS, submit updates to MOSOS, rectify balance sheet, submit for State-use tax exemption with Missouri Secretary of State & Missouri Department of Revenue.- letters for IRS and bank have been completed and uploaded to Google docs by Ron. Website- Updates on site to be live soon. Marketing - flyers and ad for feb, flyers for JGT, ad for pridefest, pride photo dumps, review marketing plan for 2022 grant document 3 . New Business Next Meeting date and time - December 12th 6pm - Blackthorn Floor Open for Submissions Adjournment |
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