Pride Planning & Board Minutes 3/25/21JOMO Pride Inc Pride Planning & Board Meeting Minutes
Thur. Mar 25th , 2021 @ 5:15pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron & Jaclyn Call to Order Roll Call – Approve Quorum Board Members - Ron, Jaclyn, Carey, Johnny, Ashley, Misty, Josh, Victoria, Jarrett 9/10 Others in attendance - Haley, Lydia, Ray, Natalie, Raven, Sadie Secretary not present, motion to take notes and post minutes by Ron & Jaclyn, no objections Approve Board Minutes Mar 11th - no objections, approved Approve Board Agenda for Mar 25th - approve as is with the addition of a Rotary Club speaking request, approved with no objections 1. Reports of Officers and Committees A. Co-Chairs – $635 check, met with Jarrett about food vendors, assisting with donations, press release for April 2nd fundraiser made, updated and posted contract on website, contacted news for write ups, made a new Insta & Twitter. 100+ followers on Insta, 25ish on Twitter. Over 3k likes on Fb and 3,150 followers B. Treasurer – 8,609 in account before 635 deposit and payment from Misty C. Volunteer Director update - Volunteers needed April 2nd D. Sponsorship Director update – Collecting donations E. Vendor Director update - Met with Ron, will contact food trucks F. Marketing Director update – not present during updates G. Entertainment Dirs. update - no update H. Secretary update – not present I. Media Director update - Position available during updates J. Youth Liaison Director update – not present K. At-Large Board update - Position available during updates 2. Unfinished Business A. 2021 Fundraisers
Pride Pageant Fundraiser - Wilders Event Center - Date: June 26th
B. Show Me America Pageant Discussion - Ron has been in contact with Mariah and Vega. They were still searching for new owners for the Show Me Pageant. Board discussed giving a timeline to have everything solidified by. Entertainment directors brought up that although we agreed to have their pageant at Pride we can’t wait until last minute to have things figured out, we agreed to do this to help both us out, for extra events during our Pride and also a pageant that just lost their host location, but we agreed to do this when everything was together and in-line. Ron discussed if we wait to long and it falls through then we won’t have time to adjust the JCVB grant application and amend it which could cause us to not be awarded future grant monies - We have to have this resolved sooner than later. Board discussed needing to do what is best for our organization and event. Misty motions to cut the pageant from Day 2 of JOMO Pride, motion is seconded by Victoria. In favor of proposal 8, 1 nay, 1 abstain, motion carries. Ron to contact pageant promoters C. Hot Checks - Ron & Jaclyn to call/visit prosecutors office
D. Apply for Third thursday booth in June/August? Was discussed to booth in June and hand out flyers in August - Carey to apply for booth and make payment, E. Marketing - IMMEDIATE NEEDS - Josh to finfish and submit logos for JOMO Pride Inc & JOMO PrideFest so artwork and ads can be created. Then ads for GAYLY, BOOM, CAMP need created and sent in before the deadline on May 1st. Then banners and other promotional material to be created. F. Discuss Turnabout Drag Show Fundraiser - July 24th - 930pm -Mel from Blackthorn & Carey from JOMO Pride Board, still looking for others to assist. Will follow up with Visitors Bureau and Chamber. G. Carey/Treasurer - File 990 for 2020, Check state use tax exemption, get new IRS non profit certification letter reflecting new address. Call Towneplace Suites by Marriott and give Shannon our CC info to put on file, pay Minnie Hackney $200, pay Chase & entertainers for April 2nd fundraiser, scan the GAYLY contract and email it back, Scan the Minnie Hackney application and send it back in email. H. BAM to perform instead of Diversity. $600 payment - Grant needs reworked to reflect this change. Need to hold out until all other changes to pride are solidified. I. Resources page - make post. Compile statewide lgbtq non profits and add to list. Mental and physical health resources need compiled. Youth Liaison Director to asssit. Post to be made from JOMO Pride page, and sent to Carey with link to “Get Listed” J. website - Ron to get with Patrick to finish vendor/sponsor log in area with check in/rules processes etc, replicate how pageant page works on the JOMO PrideFest event tab to easily input and change information as needed, Eventually will need to have another application for vendors to apply for both days. Right now they can only apply for the festival instead of specifying day 1 or 2. We are reaching out individually to get vendors to apply x2 if they want to booth at day 2. K. Board positions - At-Large (open), Media (open) - Nominations - Natalie Murray, and Raymond Gall. Natalie is interested in At-Large as well as Raymond. After discussion Raymond will accept Media Director position and Natalie will accept At-Large position. Both Natalie and Raymond were appointed to their respective positions. Post to be made from JOMO pride page. Loop new members in. L. Discuss possible PrideFest COVID safety protocols - Other festivals that are starting back up are starting back with covid restrictions such as booths spaced apart, sanitizing stations, recommending face masks, and keeping as much congregation of crowds in the open air. Will discuss more with JCVB and health department and other festivals to get more guidance. Discussion tabled. M. Discussion of incident stemming from previous meeting
N. Rotary Club request - Message from a representative of the Joplin Rotary Club requests a rep from JOMO Pride to take part in a speaking engagement at the Rotary Club about LGBTQ issues & our organization. Carey will find out more info and see if a panel discussion is something that would suit the event and attendees better. Will contact and touch back with the board. O. Raven from Springfield GLO stopped by to introduce herself and the trans support group she also represents. Will send us information on safe virtual support group meetings which meet Sunday from 3-5. Board would also like her their group to booth with us during Pride. Ron to send link to apply. 3 . New Business
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Pride Planning & Board Agenda 3/25/21JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. Mar 25th , 2021 @ 5:15pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron & Jaclyn Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approve Board Minutes Mar 11th - Approve Board Agenda for Mar 25th - 1. Reports of Officers and Committees A. Co-Chairs – $635 check, met with Jarrett about food vendors, assisting with donations, press release for April 2nd fundraiser made, updated and posted contract on website, contacted news for write ups, made a new Insta & Twitter. 100 followers on Insta, 20ish on Twitter. B. Treasurer – C. Volunteer Director update - D. Sponsorship Director update – Collecting donations E. Vendor Director update - F. Marketing Director update – G. Entertainment Dirs. update - H. Secretary update – I. Media Director update - Position available J. Youth Liaison Director update – K. At-Large Board update - Position available 2. Unfinished Business A. 2021 Fundraisers
Pride Pageant Fundraiser - Wilders Event Center - Date: June 26th
B. Show Me America Pageant - C. Hot Checks - Ron & Jaclyn to call/visit prosecutors office
D. Apply for Third thursday booth in June/August? E. Marketing - IMMEDIATE NEEDS - contact BOOM, Camp KC, GAYLY (email) by telephone to get procedure for ad sets & invoice, new pridefest logo, new jomo pride logo - THEN - Banner for pageant, full flyer for Pride & event page graphic with new logo (flyer must be approved by both MGA/CVB), Banner for Pride (Bodegas), new JOMO pride banner, hand fans, flyers, A frame signs, Tshirts (Once pride logo/event graphic is up marketing $ to be spent on targeted promotions per JCVB grant June through August.) F. Discuss Turnabout Drag Show Fundraiser - July 24th - 930pm G. Carey/Treasurer - File 990 for 2020, Check state use tax exemption, get new IRS non profit certification letter reflecting new address. Call Towneplace Suites by Marriott and give Shannon our CC info to put on file, pay Minnie Hackney $200, pay Chase & entertainers for April 2nd fundraiser H. BAM to perform instead of Diversity. $600 payment - Grant needs reworked to reflect this change. Need to hold out until all other changes to pride are solidified. I. Resources page - make post. Compile statewide lgbtq non profits and add to list. Mental and physical health resources need compiled. J. website - Ron to get with Patrick to finish vendor/sponsor log in area with check in/rules processes etc, replicate how pageant page works on the JOMO PrideFest event tab to easily input and change information as needed, Eventually will need to have another application for vendors to apply for both days. Right now they can only apply for the festival instead of specifying day 1 or 2. We are reaching out individually to get vendors to apply x2 if they want to booth at day 2. K. Board positions - At-Large (open), Media (open) - L. Discuss possible PrideFest COVID safety protocols M. Discussion of incident stemming from previous meeting
N. O. 3 . New Business
JOMO PRIDE BOARD MEETING MINUTES 3/11/2021JOMO Pride Meeting agenda for 3/11/21
JOMO Pride Inc Pride Planning & Board Meeting Agenda Thur. Mar 11th , 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron & Jaclyn Call to Order Roll Call – Approve Quorum Board Members – Ron, Johnny, Jarrett, Misty, Loni, Jaclyn, Ashley(call in) Others in attendance -Shayna, Jordan, Lydia, Blu, Mel Approve Board Minutes Feb 25th – Passed with no objections Approve Board Agenda for Mar 11th – Passed with no objections 1. Reports of Officers and Committees A. Co-Chairs – Working on hotel sponsorship B. Treasurer – Not present, check collected for $635, will have deposited. C. Volunteer Director update – no updates D. Sponsorship Director update – no updates E. Vendor Director update – no updates F. Marketing Director update – not present G. Entertainment Dirs. update – no updates H. Secretary update – no updates I. Media Director update - Position available J. Youth Liaison Director update – not present K. At-Large Board update - Position available 2. Unfinished Business A. 2021 Fundraisers -
Pride Pageant Fundraiser - Wilders Event Center - Date: June 26th
B. Show Me America Pageant - Misty to talk to Victoria asap. Was discussed we should give promoters/owners time to get pageant under new ownership at previous meeting. Ron spoke to Mariah/Pattaya and they are in the process of looking for new ownership for the pageant.
Ron – We approved it in the grant application, give it time to work itself out before we pull the plug, it is part of the reason we got the funding. Shayna – What would happen if we cannot do this? Ron – We could lose grant funding, and opportunity to apply for funding in the future. Loni – Set a date for cutoff of decision. Shayna – Invite them to come and make a decision rather than waiting until it is no longer feasible. Ron – Wait until this week to find out more information about new ownership, invite new owners down to approve venue. Misty – Book Vega for a regular show and have her take a look around for tentative approval. Ron – Will discuss further at next meeting. C. Hot Checks - Ron & Jaclyn to call/visit prosecutors office D. Waiting on invoice from GAYLY for sponsorship/ad exchange - quarter page $300/$500 Rainbow Sponsorship Ron received invoice; quarter page ad is discounted. Senior editor email read by Ron. Deadline is June 15, they are at donation of $500. Ron drafted letter and let them know corporate sponsorship is already taken. Did offer a lower-level sponsorship to get a two page spread leading up to the event without having to pay anything out of pocket. E. Marketing - IMMEDIATE NEEDS - contact BOOM, Camp KC, GAYLY by telephone to get procedure for ad sets & invoice, new pridefest logo, new jomo pride logo - THEN - Banner for pageant, full flyer for Pride & event page graphic with new logo (flyer must be approved by both MGA/CVB), Banner for Pride (Bodegas), new JOMO pride banner, hand fans, flyers, A frame signs, Tshirts (Once pride logo/event graphic is up marketing $ to be spent on targeted promotions per JCVB grant) - Tabled for next meeting and discus with Josh. F. Discuss Turnabout Drag Show Fundraiser - gauge interest from the community - Discuss additional yearly fundraiser including preliminary costs and where we sit.
G. Carey/Treasurer - Check on state use tax exemption before payment to stage for 2300 purchase so we don't have to pay tax. Contact IRS and get us a new non profit tax letter sent reflecting our new address. Double check 990 is filed. H. Hotel Partnership - Towneplace Suites by Marriott Joplin - Discuss contract -2021 Deal: “Run of the House” – 10 rooms, double queens $92 (self pay). Additional 5 rooms single queen suites. 15 rooms total. 1 king, 2 room suite. Miss Gay America in suite. We have to book the 15 rooms, then we get the suite paid for. Potential savings of $450. Only confirmed 3 rooms so far. Ron is confident all rooms will book. Misty suggested getting access to the suite early to stage welcome package. I. Four States Finest still going until the 18th, please vote and share. Ron believes event is over. J. Board members should be sharing posts from the JOMO pride page. K. Vendor Director - Contact food trucks and get them to apply through link. Should be solidified within the next 30 days - Ron generated food truck list to contact Will be completed on Tuesday. L. Sponsorship Director - We have about 20-22 items so far and still need about 25 to go to pull the event off between bingo prizes and silent auction items so please help us reach out to people/businesses to donate. Jaclyn will donate adult basked if necessary if we don’t get it donated. Misty – Is Third Thursday launching again? – Yes, Ron, we need to make sure we have a booth. M. Board positions - At-Large (open), Media (open) - make additional post online N. AIDS Quilt – Shayna – They are honoring previous obligations pre-Covid and want to focus on virtual viewing. Getting a physical piece is out of the question at the moment. -Hillbilly Harlots – Drag nuns HIV/AIDS awareness, wants to invite them on the day of Pride. O. Sara Cunningham - Founder Free Mom Hugs invited to pride. Ron spoke to Sara and said that a $200 stipend would be perfect and asked if we can give that to the national organization FMH. Also told her the board okayed her staying with us, she is asking if we could cover her stay for the entire festival. Check in on Fri 27th - Check out Mon the 30th. Discuss Motion – Vote – Renegotiate for 2 nights. MOTION to approve 2 night stay for Sara Cunningham - Motion passes with no objections. P. Ron is waiting on confirmation from BAM to replace Diversity. Should know more in the next two weeks. Q. Waiting to get member application for Minnie Hackney - $200 donation already approved. Ashley will get update from Nanda, will ask for email to pride email. R. Resources page – We need items for the page. S. Invoice/receipt needed for Robert Johnson (Bodegas) Ron will get with Carey T. Trailblazer Award 3 . New Business
Dola informed the group of a new petition to push Joplin Schools to hire EDI specialist. Dola will email documents for our review first thing in the morning. Joplin for Justice, BLM, and NAACP are issuing a press release; Call to action from Joplin for Justice for the Joplin School District to hire an EDI specialist. Dola asked if our Organization would commit support. JOMO Pride will allow a table at Pride for Joplin for Justice to confidentially collect their personal stories and encounters within the Joplin School District that demonstrate the need to remedy the lack of a diversity expert within the district. Press conference is Tuesday, 3/16 at 5:30ish. This activity will assist in building support for a formal request that will be delivered to the school district later MOTION to approve support for Joplin for Justice Activity: passes with no objections Stage location/amenities discussion: Main stage for Pride will be placed opposite the Blackthorn entrance. Grand Marshall will participate in the march, host three shows the first day, participate in the pageant the second day, host the mimosa breakfast and perform at Sunday night’s shows. -Shayna – How many drag related shows do we have for the day of Pride? Currently unsure, at least 3-4. -Jordan –We need dressing room space. -Shayna – Will sponsor camper where main stage entertainers can rest/dress. Shayna and Ron to discuss placement on-site. JOMO Pride Meeting agenda for 3/11/21JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. Mar 11th , 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron & Jaclyn Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approve Board Minutes Feb 25th - Approve Board Agenda for Mar 11th - 1. Reports of Officers and Committees A. Co-Chairs – Hotel Sponsorship B. Treasurer – C. Volunteer Director update - D. Sponsorship Director update – E. Vendor Director update - F. Marketing Director update – G. Entertainment Dirs. update - H. Secretary update – I. Media Director update - Position available J. Youth Liaison Director update – not present K. At-Large Board update - Position available 2. Unfinished Business A. 2021 Fundraisers
Pride Pageant Fundraiser - Wilders Event Center - Date: June 26th
B. Show Me America Pageant - Misty to talk to Victoria asap. Was discussed we should give promoters/owners time to get pageant under new ownership at previous meeting. Ron spoke to Mariah/Pattaya and they are in the process of looking for new ownership for the pageant. C. Hot Checks - Ron & Jaclyn to call/visit prosecutors office D. Waiting on invoice from GAYLY for sponsorship/ad exchange - qrtr page $300/$500 Rainbow Sponsorship E. Marketing - IMMEDIATE NEEDS - contact BOOM, Camp KC, GAYLY by telephone to get procedure for ad sets & invoice, new pridefest logo, new jomo pride logo - THEN - Banner for pageant, full flyer for Pride & event page graphic with new logo (flyer must be approved by both MGA/CVB), Banner for Pride (Bodegas), new JOMO pride banner, hand fans, flyers, A frame signs, Tshirts (Once pride logo/event graphic is up marketing $ to be spent on targeted promotions per JCVB grant) F. Discuss Turnabout Drag Show Fundraiser - gauge interest from the community - Discuss additional yearly fundraiser including preliminary costs and where we sit. G. Carey/Treasurer - Check on state use tax exemption before pymnt to stage for 2300 purchase so we dont have to pay tax. Contact IRS and get us a new non profit tax letter sent reflecting our new address. Double check 990 is filed. H. Hotel Partnership - Towneplace Suites by Marriott Joplin - Discuss contract I. Four States Finest still going until the 18th, please vote and share. J. Board members should be sharing posts from the JOMO pride page. K. Vendor Director - Contact food trucks and get them to apply through link. Should be solidified within the next 30 days - Ron generated food truck list to contact L. Sponsorship Director - We have about 20-22 items so far and still need about 25 to go to pull the event off between bingo prizes and silent auction items so please help us reach out to people/businesses to donate. M. Board positions - At-Large (open), Media (open) - make additional post online N. AIDS Quilt - O. Sara Cunningham - Founder Free Mom Hugs invited to pride. Ron spoke to Sara and said that a $200 stipend would be perfect and asked if we can give that to the national organization FMH. Also told her the board okayed her staying with us, she is asking if we could cover her stay for the entire festival. Check in on Fri 27th - Check out Mon the 30th. Discuss Motion - Vote P. Ron is waiting on confirmation from BAM to replace Diversity. Q. Waiting to get member application for Minnie Hackney - $200 donation already approved. R. Resources page - S. Invoice/receipt needed for Robert Johnson (Bodegas) T. Trailblazer Award 3 . New Business
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