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July 21st, 2021

7/21/2021

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. July 22nd, 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Guest Speaker -

Approve Board Minutes July 8th -
Approve Board Agenda for July 22nd -

1. Reports of Officers and Committees
Co-Chair - met with Insurance - submitted ap, waiting on definitive response from underwriters about roped area outside where alcohol may be consumed
Co-Chair -
Treasurer -
Secretary -
Sponsorship - collecting donations for July 24th
Vendor -
Entertainment Director -
Asst. Entertainment Director -
Volunteer -
Media -
Marketing -

2. Unfinished Business
A. Titleholder photoshoot -

July 25th - set up at blackthorn 11am (rising star in back room) - MOTION - $225
Motion hotel accommodations for Tania so she can be here for photo shoot. Night of July 24th - Discuss & Vote

B. Drag Show Fundraiser - July 24th - All Ages 7pm - Blackthorn

Double crowning ceremony - at beginning.
Booking fees: 100 for titleholders, $75 per additional entertainer, tips to JOMO Pride; Stephan Storm, Remi Storm, Tania Carrington, Ace of Hearts, Anne Howe, Sean Tylr Davis - unable to attend, Aryn Venus on cast.
Hosts - Stephan Storm & Tania Carrington
Josh Shackles - MOTION - $75 for tech services
Silent Auction items needed
Volunteers needed: 2 Door, 2 Silent Auction (3 for checkout), 1 general volunteer, 1 entertainment/backstage assistant (Lydia)
Mel approved use of other storage/office area… fans needed for office and back room.
Bank box, bank bags (2), card readers, table cloths, bid sheets, raffle tickets, ticket tub, clear tip tub for stage, pens, table stands, signage, masks, sanitizer, bank of ones/silent auction bank, receipt book, silent auction items, 3 6ft folding tables, 1 4ft vip table for front, jomo pride banner, flags/buntings decor.
Make sure back room/stage area is clean when volunteers/performers leave
Setup Sat - 3-4pm ish

C. PrideFest Aug 28th - 29th

Logistics for Day 2 check in/setup/breakdown need to be worked out for park
Vendor placement needs worked out for both days (can wait until closer to event) - Measure and chalk vendor areas
Meeting with City for stage/logistics pending - invoice for $150 road closure & permit received
Event insurance ap sent to Probert - waiting on underwriting
Marketing/promotional materials needed; hand fans, PrideFest flyer, event shirts (DISCUSS & FINALIZE SHIRTS)
What should volunteers wear during pride? Lanyards, Vests, event shirts, jomo pride in shirts
New set of walkie talkies - MOTION for $120ish for 6+ rechargeable
Porto potties - sanitizing stations - Ron to reach out to solidify and coordinate logistics
Green Room for headliners/Drag Dressing area - Mel said it was okay to use the back of Blackthorn, JACC said it is okay to also use the back room of JACC
On-street dressing trailer- Shayna has rented the trailer and will arrange for pick-up but will also go see the unit to place a deposit. All performers may use the unit for changing, but only headliners may leave their belongings in the unit - Board offered to reimburse if receipts are submitted
"Ancy" Level 2 vests - For traffic/March guards & security personnel - order
Flags & Flag poles (Progress) need ordered - recount light poles
Glow Sticks and glow necklaces for Glow Party
Stage decor - Rainbow balloons on stage supports.
Volunteer duties/list - Ashley, Loni & Ron
Bounce house day 2?
Shayna - Performer list/breakdown of Shows: (add names during meeting)

Mainstage 1 - (Pattaya, Vega 1# a piece) Tania, Remi
Mainstage 2 - Tania, Remi (Pattaya, Vega 1# a piece)
Mainstage 3 - (Pattaya, Vega, KC Sunshine, Mr Gay A, Londenn, 1# a piece)
Whisky Dicks Show - Misty, Victoria, Londenn, (Pattaya, Vega, KC Sunshine, Mr Gay A 1# a piece).
Pride in the Park Show - (Mr Gay A, KC Sunshine, 1# a piece)
Blackthorn Finale Show - Tania, Remi, (Mr Gay America, KC Sunshine 1# a piece)

Volunteer Organizational Meetings - Pride Rehearsals

D. Grant 2022-

Presentation July 27th City Hall 5th floor - Ron working on presentation
Grant 2021 - get receipts from ad payments to get reimbursed -

E. Marketing -

PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance)
Event shirts - Custom Ink
Stage banner - Bodegas - already in cart - vista
March/event banner w/sponsor logos - already in cart - vista
(2) 2ft by 3ft a frame sign posters- logos on one side, itinerary on other, 2 of each - already in cart - vista
Promotional hand fans - 24hourwristbands - Preston
Teespring merch revamp - Preston

F. Treasurer -

File change of address with IRS, get new non profit letter with new address if needed
Hire CPA - make post

G. National Anthem singer - John to submit

H. Bookings discussion

I. White Party event & fundraiser - Tania Carrington - October - themed Drag show + horderves, ticket sales online, offer limited vip tables up front. Venue & Date

3 . New Business

Next Meeting date and time - August 5th, August 12th, August 19th Meeting & rehearsals, August 26th, Fri August 27th - site prep/light cleaning
What board members need jomo pride shirts and sizes -
Adjournment

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July 13th, 2021

7/13/2021

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JOMO Pride Inc Pride Planning & Board Meeting Minutes
Thur. July 8th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members - Ron, Johnny, Shana, Lydia, Ashley, Preston, Larry
Others in attendance - Kim, Patricia, Tania, Remi, Kennedy (Jasco CASA)

Guest Speaker - Kennedy Jasco CASA - Local branch of a national nonprofit that serves children in foster care. Organization is seeing a rise in children on the LGBTQ+ spectrum. They are hoping to increase volunteer base to help care for the overflow of kids in the foster care system, especially within the LGBTQ community.. National organization that started off in the 90’s. Must be 21, pass a background check and have a High School diploma or equivalency. Volunteers need to go through a 30 hour training. When a volunteer is assigned to a child they usually perform 8-12 hours of volunteer time by meeting with kids in their foster homes, schools, daycares, games etc and will write reports to the judge letting the courts know whats going on and what recommendations the CASAs have. Local casa serves 150 out of 450 kids in the foster care system in Jasper County, they are hoping to be able to reach more kids. Visit the CASA website to learn more and volunteer, or reach out on their FB page Jasco CASA.

Board offers booth space on day 2 August 29th to help them reach more people. Will touch back.

Approve Board Minutes June 24th - no objections, passed
Approve Board Agenda for July 8th - no objections, passed

1. Reports of Officers and Committees
Co-Chair - signed crystal methyd contract - treasurer to pay 1500 deposit, Working on grant presentation to JCVB Advisory Board, Meeting with Probert Insurance
Co-Chair - not present
Treasurer - balance 15,511.36
Secretary - not present
Sponsorship - collecting donations for July 24th
Vendor - not present
Entertainment Director - preliminary updated Pride performer list, Stephan Storm gave Shayna a contact list of additional performances.
Asst. Entertainment Director - same as above
Volunteer -
Media - not present
Marketing - Getting with Hailey to go over specks for shirts. Needs access to email and files.

2. Unfinished Business
A. Pageant - June 26th

King Crown - Misty has, Shayna to get in her possession asap
Titleholder photoshoot - Cecil Cornish - waiting on crown and dress (dress is about 2 weeks out)
Recap - event made 1200 after 900 in entertainer/titleholder fees
Waiting on professional photos of pageant, EmJO dealing with family emergency

B. Drag Show Fundraiser - July 24th - All Ages 7pm - Blackthorn

Double crowning ceremony - Titleholders keep their tips from their crowning number during the fundraiser - MOTION by Ron, Approved by unanimous consent
Discussion about doing the crowning ceremony and numbers at the beginning of the event - Board & titleholders agree
Booking fees: 100 for titleholders, $75 per additional entertainer, tips to JOMO Pride
Hosts - Stephan Storm & Tania Carrington - PASSES with no objections
Performers - Tania Carrington, Remi Storm, Stephan Storm. Stephan & Shayna reach out to: Misty, Anne Howe, Jacki Knoph, Stephan to reach out to two others, list passes with no objections.
Chase Carlisle is unavailable to DJ show - Josh Shackles put us on his calendar, Mel to meet with Josh to make sure he knows her system.
MOTION - $50 fb ad for July 24th fundraiser to run until the day of event - motion passes no objections
Silent Auction items needed - artwork, gift cards - Patricia Swanson offers to donate - Ron to contact,Tania will get with Ruby to see if we can get some jewelery donated.
Volunteers needed: 2 Door, 2 Silent Auction (3 for checkout), 1 general volunteer, 1 entertainment/backstage assistant (Lydia)
Will need to check with Mel to see if we can use the other back room as a dressing room as well (office/storage room?), Tania concerned with space in back room dressing room for 6-7 entertainers.

C. PrideFest Aug 28th - 29th

Logistics for Day 2 check in/setup/breakdown need to be worked out
Meeting with City for stage/logistics pending
Working on event insurance application to Provide to city and jcvb - discuss with Probert outside sitting area for blackthorn where alcohol consumption is allowed, but not sold outside -
Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas in email), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts (make sure all sponsors logos are in logo folder in google)
New set of walkie talkies - Shayna recommends Tractor Supply
Porto potties - sanitizing stations - Ron to reach out to solidify and coordinate logistics
Green Room for headliners/Drag Dressing area - Mel said it was okay to use the back of Blackthorn, JACC said it is okay to also use the back room of JACC
On-street dressing trailer- Shayna has rented the trailer and will arrange for pick-up but will also go see the unit to place a deposit. All performers may use the unit for changing, but only headliners may leave their belongings in the unit - Board offered to reimburse if receipts are submitted
"Ancy" Level 2 vests - For traffic/March guards & security personnel
Flags & Flag poles (Progress) need ordered - recount light poles
Glow Sticks and glow necklaces for Glow Party
Stage decor - rainbow balloons across front - Shayna recommends using the columns for the stage roof to put rainbow balloons instead of the front in case performers jump down (highly likely) - board agrees
MOTION - additional $50 to fb event page add (no extra run days added) - passes no objections
Fb event page ad needs checked and targeting possibly reworked - event page moving slow, more interested than going, add Joplin into target demographics as well as other cities outside of a 70mi radius to boost performance - Ron to get with Loni
Motion sustained in board chat for Londenn D Raine - Miss Gay United States at Large - $250 + hotel
Shayna Preliminary performer list: Natalia Masters, Kris Kohl, Pattaya, KC , Beverly Hills Mornett, Iman Scott, Tania, Remi, Autumn to host 3 daytime mainstage shows, adding more to list and bringing to board
Shayna mentions Misty & Victoria are under assumption the Pm shows are their shows and not under Pride control. Night time shows are still pride events. PM shows at blackthorn & whisky dicks was voted as a pride event while they were on board. Shayna to talk to Misty & Victoria before anything else can be decided on those shows to get them on same page.
Tania asks is remi and Tania are performing for the PM shows, Shayna says she will have to get with Misty & Victoria.
Whisky Dicks show (One number a piece is required for Pattaya, Mr Gay America, KC Sunshine per agreements)
Stephan - gave added entertainer list to board. Mentions more male presenting and non binary performers needed, more local entertainers. Board suggests rework of preliminary pride performer list. Shayna agrees to rework and resubmit after suggestions given.

D. Grant 2022-

Presentation July 27th City Hall
Get on community calendars in grant for 2022 - Ron to assist
Grant 2021 - get receipts from ad payments to get reimbursed.

E. Marketing -

PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance)
Event shirts ASAP (logo on front, sponsors on back) Custom Ink - start around end of July - run through mid august, or start in mid july run til 1st week of august then run again until last week of august
Stage banner - Bodegas - finished sitting in vistaprint
March/event banner w/sponsor logos
(2) 2ft by 3ft a frame signs - logos on one side, itinerary on other, 2 of each
Promotional hand fans - 24hourwristbands
Teespring merch revamp -

F. Treasurer -

File change of address with IRS, get new non profit letter with new address if needed
Hire CPA - make post

G. National Anthem singer - John to submit

H. Board positions review,

Board duties/bylaws/code of conduct review & reorganize - after Pride
Annual meeting in November to be scheduled

I. White Party event & fundraiser - Tania Carrington - Board thinks a big event less than 2 weeks after PrideFest might be too much - October a possibility or end of September. To discuss at next meeting. Drag show + horderves, ticket sales online, offer limited vip tables up front. Board likes the idea of added event after Pride sometime. This will act as a fundraiser as well.
J. Web Payment to Patrick Haase invoice received for $450 over last 3 months. Motion to pay Patrick passes with no objections.

3 . New Business

Next Meeting date and time - July 22nd - Blackthorn Pizza & Pub - 6pm - no objections
Adjournment

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July 07th, 2021

7/7/2021

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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. July 8th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes June 24th -
Approve Board Agenda for July 8th -

Guest Speaker(s) - Jasper County CASA

1. Reports of Officers and Committees
Co-Chair - signed crystal methyd contract - treasurer to pay 1500 deposit, working on grant presentation, & will meet with Probert Insurance
Co-Chair -
Treasurer -
Secretary -
Sponsorship -
Vendor -
Entertainment Director -
Asst. Entertainment Director -
Volunteer -
Media -
Marketing -

Guest Speaker(s) -

2. Unfinished Business
A. Pageant - June 26th

King Crown
Titleholder photoshoot - Cecil Cornish
Recap - event made 1200 after 900 in entertainer/titleholder fees
Waiting on professional photos of pageant

B. Drag Show Fundraiser - July 24th - All Ages 7pm - Blackthorn

Crowning ceremony with crowning numbers?
Booking fees: 100 for titleholders, $75 per additional entertainer, tips to JOMO Pride
King Crown needed ASAP
Hosts - Stephan Storm & Tania Carrington - Discuss & Vote
Performers - Tania Carrington, Remi Storm, Stephan Storm. Misty? Cher? Jacki Knoph? Aryn Venus? Anne Howe? etc who else? Discuss & Vote (6-7) total
Shayna & Lydia to reach out to solidify approved bookings and confirm with board & show hosts
Chase Carlisle is unavailable to DJ show - Josh Shackles put us on his calendar
MOTION - $50 fb ad for July 24th fundraiser to run until the day of event
Silent Auction items needed
Volunteers needed: 2 Door, 2 Silent Auction (3 for checkout), 1 general volunteer, 1 entertainment/backstage assistant?

C. PrideFest Aug 28th - 29th

Logistics for Day 2 check in/setup/breakdown need to be worked out
Meeting with City for stage/logistics pending
Working on event insurance application to Provide to city and jcvb - discuss with Probert outside sitting area for blackthorn where alcohol consumption is allowed, but not sold outside.
Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas in email), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts (make sure all sponsors logos are in logo folder in google)
New set of walkie talkies
Porto potties - sanitizing stations
Green Room for headliners/Drag Dressing area - Mel said it was okay to use the back of Blackthorn, JACC said it is okay to also use the back room of JACC
On-street dressing trailer- Shayna - If electric needed we can get a generator
Ancy Level vests
Flags & Flag poles
Glow Sticks and glow necklaces
Stage decor - rainbow balloons across front
MOTION - additional $50 to fb event page add (no extra run days added)
Fb event page ad needs checked and targeting possibly reworked - event page moving slow, more interested than going, add Joplin into target demographics as well as other cities outside of a 70mi radius to boost performance
Motion sustained in board chat for Londenn D Raine - Miss Gay United States at Large - $250 + hotel
Preliminary performer list:

D. Grant 2022-

Presentation July 27th City Hall
Get on community calendars in grant for 2022
Grant 2021 - get receipts from ad payments to get reimbursed.
Get event on Community Calendars for 2022 before grant presentation

E. Marketing -

PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance)
Event shirts ASAP (logo on front, sponsors on back) Custom Ink - start around end of July - run through mid august, or start in mid july run til 1st week of august then run again until last week of august
Stage banner - Bodegas - have clint resubmit logo
March/event banner w/sponsor logos
(2) 2ft by 3ft a frame signs - logos on one side, itinerary on other, 2 of each
Promotional hand fans - 24hourwristbands
Teespring merch revamp -

F. Treasurer -

File change of address with IRS, get new non profit letter with new address if needed
Hire CPA - make post

G. National Anthem singer - John

H. Board positions review,

Board duties/bylaws/code of conduct review & reorganize - after Pride

I. White Party event & fundraiser - Tania Carrington
J. Web Payment to Patrick Haase invoice received for $450 over last 3 months.

3 . New Business

Next Meeting date and time - July 22nd - Blackthorn Pizza & Pub - 6pm - no objections
Adjournment

0 Comments

July 21st, 2021

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