JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda -- MINUTES
Sun July 13h 2022 @ 6:30pm Blackthorn Pizza & Pub MINUTES SUBMITTED BY SECRETARY STEPHANIE MARSH 7/20/22. Sign-in & Speaking Requests Form Call to Order Roll Call – Approve Quorumn Board Members – Kam, Preston, Heather, Johnny, Loni, Stephanie, Tj, Ron, Lydia, Ashley Others in attendance – Natalie Murray EQ Motion sustained in Board chat for closed Board Meeting July 13th 6pm-630pm, 30 minutes prior to Pride Planning & official board meeting - reflect in minutes – BOARD MOVES INTO A 30 MINUTE CLOSED SESSION TO DISCUSS PRIVATE MATTERS -- NO ACTION TAKEN Approval of Board Minutes June 29th - Ron motions, no objections Approval of Board Agenda July 13h – Ron Motions, no objections 1. Reports of Officers Co-Chair - grant presentation in progress July 26 @4:05pm for Advisory Board, event insurance in progress Co-Chair - Ivy with Ivys – need a timeframe for them to play, how much is the cost? We need them by 6:30pm before the headliners – allow time for costume contest. The headliners will perform 2 numbers a piece, each in the last shows. Loni is asking Ivys cost for an hour of performance. Treasurer – Annual report filed with IR@ cost $16.25 cent, 14609.35 Secretary – No reports Sponsorship – No reports Vendor – VACANT Entertainment Director – No report Asst. Entertainment Director – Need to finalize the performer list for PRIDE. Volunteer – Duties assigned for July 15th show, Event after that July 21 is 3rd Thursday. Marketing – No report Media- Community calendar in the works; plan to begin promoting Aug 13th show At Large – No report 2. Unfinished Business 1. Complaints/issues - discuss 1. Venue issues – discussed in closed session – educational awareness; Natalie Murray with JOMO EQ would like to partner with JOMO Pride for fundraisers. Due to the amount of fundraisers the JOMO Pride hosts a year, jomo eq would a partnership. 2. Titleholder conduct discussion – Refrain from arguments on social media; in the contract you can go out for another title in another city; 3. Sharing & promoting – need everyone to share and event 2. Open board positions available – Lydia is stepping in as assistant entertainment position while filing in as full time treasurer; Vender position open board is considering Stephanie, secretary for position. 1. Bylaws need amended to reflect split in Media/Marketing -- no date set 3. 2022 schedule - 1. July - Chaos July 15th 1. Auction items – collecting 2. Volunteers – Ashley has assigned positions 3. 7-10 – Doors open at 6pm 4. Decorations – Ron & Johnny using personal Christmas decorations for show. Motion to approve spending $30 for Lydia purchasing candy and small toys for kids. – Ron motions, no objections. 5. Bank box, bs, $1/silent auction bank, card readers -- 6. Setup - 3p – Ron, Ashley, Johnny 2. August - 13th, Blackthorn 1. Time – 7pm 2. Pride Revue Fundraiser Show - Eva, Sean, Sara, Shayna 3. Flyer & event page graphic 4. Event page up - needs event page graphic 3. September - 1. Pride Calendar in works -- Ron went over schedule 2. September 9th - 1. Meet & Greet 6 2. Locker Room dance party 9 3. Light vendors - 2 food/sweet trucks, up to 10 vendors including ourselves 3. September 10th - 1. PrideFest Street Fair - Joplin Ave 11a 2. Meet & Greet with Crystal Methyd & SAINT 1. Create flyer when finalized - discuss breakdown 3. Night time activities after street festival closes - Joplin Ave - Whiskeys and Blackthorn 1. Discuss breakdown 4. Road closure submitted 6am-11p 5. Festival time 11a-9pm. 6. MOTION TO MOVE REMAINDER ITEMS ON AGENDA TO NEXT MEETING DUE TO TIME – Stephanie Motions, No objections. 1. September 11th - 1. Drag Brunch - Chaos 1. Discuss options with food. Talk with owners. 2. Pride In the Park - Landreth 1. 12-7 2. Musical segments, kids drag segment, main drag segment, 3. Could we do a free all ages bingo? 3. Locker Room 1. October - Monster Ball - October 29th - Blackthorn 1. Who will headline 2. Other entertainers 3. Monster Ball competition 1. Current winner - Patti LuBone 1. Treasurer updates progress 2. Grant specs 2022 - 1. Boom/Gayly ads approved - gayly needs paid - will get invoice 2. Will need to start collecting payment info/bank transaction records/initial payment methods etc for grant submission & reimbursement 3. Need to get with other hotels asap about keeping them up to date about our event and seeing if we can coordinate additional room stays with them – Johnny.. Ron will write up something 1. Need to track room stays 2. Need to call and meet hotels 4. Drawing for those who submit room invoices/receipts for pridefest for a comped room? -- 5. Drawing for those who stay the night for pridefest for a free meet & greet if they submit receipts/invoices etc. -- 6. Need to have everyone staying in a hotel let the hotel know they are staying for "pridefest", "jomo pridefest" etc. Need to be able to call and verify how many room nights at each hotel after pride. 3. 4. Grant for 2023 - 1. Grant presentation July 5. Marketing - 1. Hand fans - calendar of events & sponsor logos 2. On site posters with sponsor logos/calendar of events 3. Tshirts - our logo/ sponsor logos on back 4. March/event banner with sponsor logos 5. Adam & Eve Mainstage banner 4x10ft with main sponsor logo 6. Community calendar we need to put pride on 1. Put pride 2023 on community calendars before grant meeting & update info on these calendars for 2022. 1. Four states Home page 2. Connect2culture 3. KOAM 4. KLOVE 5. 417mag 6. Visit Joplin Mo - Done 1. Reimbursements - 3 . New Business 1. Next Meeting date and time – August 3, 2022 @6:30pm at Blackthorn. 2. Ron motions to allow titleholders into fundraisers event unless under special circumstances. – no objections. 3. Speaker Requests 4. Floor Open to Board 5. Adjournment
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JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun July 13h 2022 @ 6:30pm Blackthorn Pizza & Pub Sign-in & Speaking Requests Form Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Motion sustained in Board chat for closed Board Meeting July 13th 6pm-630pm, 30 minutes prior to Pride Planning & official board meeting - reflect in minutes Approval of Board Minutes June 29th - Approval of Board Agenda July 13h - 1. Reports of Officers Co-Chair - grant presentation in progress, event insurance in progress Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - Media- At Large - 2. Unfinished Business
3 . New Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun June 29th 2022 @ 630pm Blackthorn Pizza & Pub Minutes submitted by Secretary Stephanie Marsh Sign-in & Speaking Requests Form Call to Order 6:15pm Roll Call – Approve Quorum Board Members – Kam, Loni, Johnny, Ron, Ashley, Tj, Preston, Larry, Stephanie, Heather Others in attendance – Remi, 3 others Approval of Board Minutes June 15th – Ron motions, no objections Approval of Board Agenda June 29th – Ron motions, no objections 1. Reports of Officers and Committees - Co-Chair - grant presentation in progress - present at July meeting to JCVB, ad artwork for grant submitted and approved, submitted to GAYLY & BOOM, event insurance meeting-Probert, half of booking fee of SAINT paid including airfare, flight for Crystal Method Paid Co-Chair – No reports Treasurer – 14,358.86 in the account. Secretary – No Report Sponsorship – No Report Vendor – No Report Entertainment Director – Prelim entertainers for PRIDE Asst. Entertainment Director - Volunteer – No Report Marketing – No Report At Large – No Report Media – No Report 2. Unfinished Business 1. Removal of Board Member – Issues to recall board member Larry McGee– Loni takes floor to address issues:
Ron makes motion to remove Larry McGee from JOMO Pride Board. -- Loni -yes; Johnny-no; Ashley Abstain; Kam yes; Lydia yes; TJ yes, Preston yes, Stephanie yes, Heather abstain, Ron abstain. 3. Other Complaints/issues – discuss – Locker Room issues regarding pageant including board member drinking at door(bar policy)– make sure communication is consistent with every business and venue if issues arise, business needs to address board as a whole and not reach out to individual board member. The business and venue can contact board through email, or attend a future board minute. 4. Titleholder photos – discuss -- Free photographer took better options and quality then paid photographer. Free photographer asks to be considered for future PRIDE Events and fundraisers. 5. Motion to utilize Chalea, Professional Photographer for Title Holder photos for upcoming shoot – Ron motions, no objections. 6. Motion to solicit bids for Photography for PRIDE Steph motions, no objections 7. 2022 schedule - 1. July - Chaos July 15th 1. Auction items being solicited – Johnny is working on gathering supplies for auction, also has left over items from last auction that did not sell. 2. Volunteers – Loni, Johnny, Ashley, Ron, Stephanie, Kam, TJ, Preston, Heather, Lydia. Ashley will work on volunteer list and duties for upcoming July 15th PRIDE Fundraiser. 3. Motion for event page ad FB & IG - $50 -- Please share, invited people, Ron motions, no objections 4. Decorations – bunch of Christmas stuff, Johnny and Ron plan to bring in decorations from their home décor. No extra costs needed for decorations. 2. August – 13th Saturday 1. Pride Revue Fundraiser Show - Eva, Sean, Sara, Shayna @Blackthorn 2. Flyer & event page graphic – Preston will create flyer, he and TJ will help promote on social and local media. 3. Motion for $50 event page ad to run starting on July 16th – Ron motions, no objections. 3. September - 1. Pride Calendar in works 2. September 9th - 1. Meet & Greet 6 -- 2. Locker Room dance party 9 3. Light vendor & food truck possibilities 3. September 10th - 1. PrideFest Street Fair - Joplin Ave 11a 1. National anthem singer – Stephanie Marsh 2. Meet & Greet with Crystal Methyd & SAINT 1. Create flyer when finalized - discuss breakdown 3. Night time activities after street festival closes - Joplin Ave - Whisky's and Blackthorn 1. Discuss breakdown – Looking for entertainers and looking at 10pm for nighttime show 4. Road closure submitted 6am-11p 5. Festival time 11a-9pm. 6. Segments: Dream Theatre, Drag Musical, Midwest Regional Ballet, Drag segment 1-3, 1. Discuss 2. Band - offer from BAM -- Ron motions to bring on band that perform at last Pride. 4. September 11th - 1. Drag Brunch – Choas agrees to board using their venue for Brunch; board needs to determine food since venue does not have breakfast food options. 2. Pride In the Park - Landreth 1. 12-7 2. Discuss activities, musical segments, drag segments etc. – 1 large drag segment, and kids segment 3. Could we do a free all ages bingo? – question not answered 3. Locker Room 4. October - Monster Ball - October 29th – Blackthorn – Steph motions to move to next meeting – no objections. 1. Who will headline 2. Other entertainers 3. Monster Ball competition 1. Current winner - Patti LuBone 1. Treasurer - bank info updated, SOS info needs updated and annual report filed, records need updated with IRS - in progress 2. Grant specs 2022 - 1. Boom/Gayle ads approved 2. Ad for fb page in June active and targeted ads on FB event page june-july active. 3. Will need to start collecting payment info/bank transaction records/initial payment methods etc for grant submission & reimbursement 3. Grant for 2023 - Third Thursday – July 21 & August 18th – application filed by Loni, $35 to reserve Motion by Steph ; no objections. 1. Next Meeting date and time – July 13th @6”:3o 2. Speaker Requests 3. Floor Open to Board 4. Adjournment |
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