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August 22 jomo pride inc meeting minutes

8/25/2021

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sunday, August 22nd, 2021 @ 5pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs

Call to Order
Roll Call – Approve Quorum
Board Members – Loni, Ron, Lydia, Larry(phone) Stephan, Ashley, Preston, Johnny
Others in attendance – Remi, Tania, Jessica, Raven, volunteers

Approve Board Minutes August 12th – approved with no objections
Approve Board Agenda for August 22nd – approved with no objections

1. Reports of Officers and Committees
Co-Chair - Agenda
Co-Chair - Agenda
Treasurer - Account balance $11,717.68
Secretary - none
Sponsorship – none
Vendor – not present
Entertainment Director – Revised lineup for day 1 and 2 for PrideFest. Discussed requesting Shayna Towers and Ace of Hearts to replace Autumn Holiday as one of the hosts for Day 1. Confirmed that Ace of Hearts and Shayna Towers will host 2nd and 3rd show. Tania will host 1st show.
Asst. Entertainment Director - none
Volunteer – Talked to volunteers about rules, expectations and needing more people to help
Media - Vacant
Marketing - none

2. Unfinished Business
A. PrideFest Aug 28th - 29th

Volunteer Orientation & Signups - Review duties – Discussed all volunteer duties and openings with all volunteers present, discussed additional information being available on Thursday and Friday before PrideFest.
Titleholder photoshoot Friday 27th - Blackthorn - Remi will attend as soon as they are off work
Vendor placement needs worked out for both days – Ron will draw out vendors for day 1 and day 2 at the park before Friday
Meeting with City for stage/logistics pending – Need to get with Lynden Lawson for final logistics planning
Event insurance send to Parks & rec, public works - COJ & CVB
$35 per utility pole at Landreth (need 2) for vendor electricity
Porto potties - sanitizing stations - 320 both days.
Green Room for headliners - JACC, Blackthorn - Volunteer area – Only obligated to feed stage volunteers but will likely provide pizza to all volunteers at JACC for day 1 of PrideFest (Loni to order pizza for delivery at JACC?)
Stage décor – only flags on poles and the banners
Review opening ceremony mainstage scripts/decide sections
Vendor check-in lists need made for both days - Ron to complete and send

B. Grant -

Submitting items this week for reimbursement - review bank transactions

C. Marketing -

Pride Costume contest flyer 1st 2nd 3rd 100, 50, 25. Approved through CVB this year – Preston to complete
Chamber meeting/marketing - Thursday 26th & Friday 27th 5pm. (See below)
Flyer for finale show - Preston to complete

D. Chamber Meeting & marketing effort

Interview for event education and promotion which includes members of the group and fun entertainers (selected by you).
I'll prepare questions in advance (MO)
You can also give me topics/questions you'd like covered.
Footage of the event that can be used for both organizations moving forward (content library).
Live interviews and social media fun during the weekend of the event.
Performers as they get ready, guests of event. Possible recording during setup.
Will use to promote Joplin’s diversity to bring more people into city, will use to promote our event and organization and community
Also discussed Chamber membership/sponsorship exchange – need to make sure value of trade is equitable and that JOMO Pride INC would benefit from being a member.

E. Themed October Pride fundraiser - Need Date – All ages event, start at 6pm, Drag show will start at 8pm to be complete by 10pm (all ages). Blackthorn will be location, date TBD

F. Date for Nov. Annual Meeting & Bylaw Review – tabled for discussion after PrideFest

3 . New Business

Next Meeting date and time - August 26th 5pm, August 27th 5p-10p. - Approved
Floor Open for Submissions
Adjournment

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August 21st, 2021

8/21/2021

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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. August 22nd, 2021 @ 5pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes August 12th -
Approve Board Agenda for August 22nd -

1. Reports of Officers and Committees
Co-Chair -
Co-Chair -
Treasurer -
Secretary -
Sponsorship -
Vendor -
Entertainment Director -
Asst. Entertainment Director -
Volunteer -
Media -
Marketing -

2. Unfinished Business
A. PrideFest Aug 28th - 29th

Volunteer Orientation & Signups - Review duties
Titleholder photoshoot Friday 27th - Blackthorn
Vendor placement needs worked out for both days - Park needs drawn out.
Meeting with City for stage/logistics pending -
Event insurance send to Parks & rec, public works - city & jcvb
$35 per utility pole at Landreth (need 2)
Porto potties - sanitizing stations - 320 both days.
Green Room for headliners - JACC, Blackthorn - Volunteer area
Stage decor
Review opening ceremony mainstage scripts/decide sections
Vendor check-in lists need made for both days - ron started

B. Grant -

Submitting items this week for reimbursement - review bank transactions

C. Marketing -

Pride Costume contest flyer 1st 2nd 3rd 100, 50, 25. Approved through CVB this year
Chamber meeting/marketing - Thursday 26th & Friday 27th 5pm. (See below)
Flyer for finale show

D. Chamber Meeting & marketing efforts

Interview for event education and promotion which includes members of the group and fun entertainers (selected by you).
I'll prepare questions in advance (MO)
You can also give me topics/questions you'd like covered.
Footage of the event that can be used for both organizations moving forward (content library).
Live interviews and social media fun during the weekend of the event.
Performers as they get ready, guests of event. Possible recording during setup.
Will use to promote joplins diversity to bring more people into city, will use to promote our event and organization and community
Also discussed chamber membership/sponsorship exchange

E. Themed October Pride fundraiser - Need Date

F. Date for Nov. Annual Meeting & Bylaw Review

3 . New Business

Next Meeting date and time - August 26th 5pm, August 27th 5p-10p.
Floor Open for Submissions
Adjournment

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jomo pride inc pride planning & board meeting agenda

8/15/2021

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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thursday, August 12th, 2021 | 6pm
In-Person | Blackthorn Pizza & Pub
Submitted by Co-Chairs Ron Burch and Loni Smith

Call to Order
Roll Call: Approve Quorum
Board Members: Ron, Loni, Taryn, Larry, Lydia, Preston, Johnny, Ray
Others in Attendance: Stephan, Raven

Approve Board Minutes from August 5th: Approved, no objections
Approve Board Agenda for August 12th: Approved, no objections

Reports of Officers and Committees:
1. Co-Chair: Event insurance, vendor packets for both days created and sent
2. Co-Chair: none
3. Treasurer: Account balance is $11,546.66
4. Secretary: none
5. Sponsorship: Need help collecting gift cards and Pride raffle items
6. Vendor: not present
7. Entertainment Director: Vacant
8. Assistant Entertainment Director: none
9. Volunteer: Continuing to look for and fill volunteer slots for Pride. Stephanie White with the Community Clinic may be able to assist in setting up a medical booth.
10. Marketing: Need to discuss safety precautions for COVID. Vendors are encouraged to wear masks and sanitizer should be available at booths and at sanitizer stations. Need to make posts on social media about precautions.
Unfinished Business
1. Motion: Motion to remove Media Director for violating attendance requirement in bylaws. Motion to combine Media and Marketing position.
2. Discuss motion, member to speak on their behalf.
  1. Media Director spoke about reasons for violation and voluntarily resigned, no motion vote.
3. Motion to combine Marketing and Media: passes no objections
4. Titleholder photoshoot: $450 authorized for Titleholder and Pride photos
  1. Titleholder photoshoot, Friday, August 27th
PrideFest August 28th, 29th
1. Vote sustained by board chat to have the Titleholders Showcase at Blackthorn, Saturday August 28th
2. Additional performers discussion
  1. Added Cher Noble to extend an olive branch, want to make sure that all segments of the drag community are welcome at all JOMO Pride Inc events, foster inclusivity and be better leaders of the community.
  2. Added Scarlet to the 30 minute show in Day 2.
3. Road closure & Event notice drop off ASAP
4. Vendor placement needs to be arranged for both days
5. Meeting with the City for stage/logistics, pending
6. Event insurance from Probert $805
7. Porto-Potties and sanitizing stations, $320 for both days
8. Green Room for headliners – JACC and Blackthorn will have areas dedicated for green room use and possibly Blackthorn for a volunteer holding/feeding area
9. Food vendor email thread started with the Health Department and City
10. Stage décor – Preston to reach out to a friend for possible balloons \
11. Volunteer duties/list review – Ashley and Ron reaching out to fill all spots, need about 15-20 more
12. Volunteer Organizational Meeting (August 26th) Pride rehearsals, pre setup/volunteer orientation August 26th and 27th
13. Hand fans have been ordered - $285
14. Over budget – discuss. We are over budget and will potentially have to seek additional funds to cover final expenses. Ron and Ray have volunteered additional funds.
Grant
1. Grant 2021 – receipts from web payment $300 and $450, plus invoices, receipts and invoice for band, receipt and invoice for ad and individual bank statements showing each transaction will be needed for reimbursement from the CVB – Ron, Taryn, Larry and Loni to complete.
Marketing
1. Teespring merch revamp – Preston – next meeting
2. Pride Costume Contest Flier – 1st, 2nd, 3rd, monetary prizes. Approved through the CVB for this year.
3. Chamber Meeting for Marketing – after Mo gets back to us
4. Press releases – Loni contacted Erin Slifka from Chamber for a media contact list
5. Flyer for Third Thursday (August) – Preston to create
6. Entertainer bios for social media – Preston to create for each entertainer.
Chamber Meeting & Marketing Efforts
1. Interview for event education and promotion which includes members of the group and fun entertainers (selected by board)
2. Mo will prepare questions in advance
3. We may also provide questions
4. Footage of the event that will be used for both organizations moving forward (content library).
5. Live interviews and social media fun during the weened of the event.
6. Performers as they get read, gusts of event. Possible recording during setup.
7. Will use to promote Joplin’s diversity to bring more people into the City, will use to promote our event and organization and community
8. Also discuss Chamber membership/sponsorship exchange for 2022
Committees
1. Reform committees (outreach, sponsorship, entertainment) – Motion to allow up to 9 community members to sit on a committee instead of 5, with the addition of a board member who shall chair said committee (reflected in bylaws). Committee not to be comprised of more than one half entertainers.
  1. Motion passes, no objections.
Open Board Positions
1. At-Large: Will hold off on looking for a replacement until after Pride
2. Entertainment Director: Stephan Storm asks to fill role. Agreed to an interim posting until the elections in November, passes, no objections.
Themed October Pride fundraiser – need a date and location – will discuss at later meeting
Third Thursday Outreach – August 19th 4:30 – 8:30: Ron, Johnny, Stephan, Tania and Taryn to assist

Next Meeting Date and Time: August 22nd 5pm, August 26th 5pm, August 27th 6pm – 10pm
Floor Open For Submissions: none
Adjournment

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August 11th, 2021

8/11/2021

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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. August 12th, 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes August 5th -
Approve Board Agenda for August 12th -

1. Reports of Officers and Committees
Co-Chair - Event Insurance, vendor packets both days made and sent.
Co-Chair -
Treasurer -
Secretary -
Sponsorship - help collecting gift cards and Pride raffle items
Vendor -
Entertainment Director -
Asst. Entertainment Director -
Volunteer -
Media -
Marketing -

2. Unfinished Business
A. Motion - removal of member, merge media & marketing

Discuss motion, member to speak on their behalf.
Vote

b. Titleholder photoshoot - $225 authorized + $225 for Pride = $450

Fri August 27th

C. PrideFest Aug 28th - 29th

Vote sustained in board chat to h ave the Titleholders showcase show at Blackthorn Sat August 28th
Additional performers discuss
Road Closure & event notice drop off ASAP
Vendor placement needs worked out for both days
Meeting with City for stage/logistics pending -
Event insurance Probert - $805
Porto potties - sanitizing stations - 320 both days.
Green Room for headliners - JACC, Blackthorn - Volunteer area
Food vendor email thread started with health department and city
Stage decor
Volunteer duties/list Review- Ashley & Ron
Volunteer Organizational Meetings (August 26th) - Pride Rehearsals, Pre set up/volunteer orientation (August 26th & 27th)
Hand Fans - ordered $285
Tshirts ordered $705
OVER BUDGET - DISCUSS

D. Grant -

Grant 2021 - receipts from web payment $300 and $450 + invoices, receipt and invoice for band, receipt and invoice for ad, + individual bank statements showing each transaction came out of our bank account - Ron Taryn, Larry, Loni

E. Marketing -

Teespring merch revamp - Preston
Pride Costume contest flyer 1st 2nd 3rd 100, 50, 25. Approved through CVB this year.
Chamber meeting/marketing
Press releases
Flyer for third Thursday
Entertainer bios to social media

F. Chamber Meeting & marketing efforts

Interview for event education and promotion which includes members of the group and fun entertainers (selected by you).
I'll prepare questions in advance (MO)
You can also give me topics/questions you'd like covered.
Footage of the event that can be used for both organizations moving forward (content library).
Live interviews and social media fun during the weekend of the event.
Performers as they get ready, guests of event. Possible recording during setup.
Will use to promote joplins diversity to bring more people into city, will use to promote our event and organization and community
Also discussed chamber membership/sponsorship exchange for 2022

G. Committees - reform committees (Outreach, Sponsorship, Entertainment) - Motion to allow up to 9 community members to sit on a committee instead of 5, with the addition of a board member who shall chair it - reflect in bylaws. Committee not to be comprised of more than half drag performers. Discuss & Vote.

H. Open Board Positions -
At Large
Entertainment Director

I. Themed October Pride fundraiser - need date & location

K. Third Thursday Outreach - August 19th 430-830pm. Volunteers needed.

3 . New Business

Next Meeting date and time - August 12th, August 22nd 5pm, August 26th 5pm, August 27th 6p-10p.
Floor Open for Submissions
Adjournment

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JOMO pride inc meeting minutes august 5, 2021

8/7/2021

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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. August 5th, 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs
Call to Order
Roll Call – Approve Quorum
Board Members – Ron, Johnny, Lydia, Larry, Ashley, Preston, Taryn, Loni
Others in attendance – Jessica, Raven
Approve Board Minutes July 22nd – approved, no objections
Approve Board Agenda for August 5th – approved, no objections
1. Reports of Officers and Committees
Co-Chair - Grant presentation, event insurance, check to city road closure/permit, working with food vendors/city, finished day 2 setup logistics, Marketing meeting with Chamber, met with Ashley over volunteer positions, merchants vendor license secured, Ron & Ashley went to trophy house - Trailblazer award ordered. Will be around 100.
Co-Chair – No update
Treasurer -$13744.69 in account
Secretary – No update
Sponsorship - Collecting gift cards and Pride raffle items, ask other board members to do the same
Vendor – Not present
Entertainment Director – Vacant
Asst. Entertainment Director - Pride set list later in agenda
Volunteer – Still need many additional volunteers for Pridefest
Media – Not present
Marketing -No update

2. Unfinished Business
A. Titleholder photoshoot - $225 authorized
Pending dress & availability- Schedule for the Friday before Pride around 7:30pm B. Drag Show Fundraiser recap
Raised about $1,800 after $600 in payments Medical issue with Remi – anyone knows of an EMT who could volunteer their time
C. PrideFest Aug 28th - 29th
Day 1 Night-time show - discuss & resolve. - 4 contracted performers set to do a number a piece in that show. Preston motion to move to Chaos or Locker room, Larry second – approved, no objections
-Vote sustained by majority approval in board chat to have Miss JOMO Pride host the Pridefest finale show and for Misty & Victoria to still host the Whisky Dicks show. Vote came forward to start booking process for finale show - PASSED
-Vote sustained by unanimous approval in board chat to add an additional hour segment to Pride in the Park and rearrange music segments - PASSED
-Show recording – discuss – Chamber has discussed videography of Pride for them to use on their Choose Joplin page and promotional items, JOMO Pride Inc would also have access to the footage for our use for promotions and website.
-Group performer list started for Pride - Stephan & Tania to assist.
-Road Closure & event notice drop off ASAP
- Vendor placement needs to be worked out for both days
-check in logistics complete for both days Meeting with City for stage/logistics pending - invoice for $150 road closure & permit received
- payment to city made Event insurance Probert – Discuss $840 for both days for everything except liquor
-Scarlett donating set of 6 walkies with chargers and earbuds – get them before next meeting
-Porto potties - sanitizing stations - Ron to reach out to solidify and coordinate
-logistics Green Room for headliners/Drag Dressing area back of Joplin Ave Coffee Stephan requested a nice clothing rack – email link to group for Amazon purchase
-Onstreet dressing trailer? no longer needed Yellow Level 2 vests - For traffic/March guards & security personnel - ordered
-Flags & Flag poles ordered, poles received
-Vendor email thread started Food vendor email thread started with health department and city
-Glow Sticks and glow necklaces for Glow Party?
-Stage decor - Rainbow balloons on stage supports.
-Volunteer duties/list - Ashley & Ron
-Bounce house day 2 - approved
-Finale Show - Blackthorn - Discuss possible double show split between all ages & adult. No objections to 1 big show Performer
-fee breakdown Performer list/breakdown of Shows: (add names during meeting) Mainstage 1 1hr 15min:
-Remi Storm, Tania Carrington, Autumn Holiday, Vega Vega, Brooklyn Bissette, Shayna Towers, Scrappy Legacy, Kitty Marie Legacy, Natalia Masters, Aryn Venus, Beverly Hills, Brandon KC Young, Pattaya Hart
Mainstage 2 1hr 15min:
Autumn Holiday, Vega Vega, Londenn Davenport Raine, Brooklyn Bissette, Inman Scott, Kitty Marie Legacy, Scrappy Legacy, Aryn Venus, James Dyman, Susan B Anthony, Stephan Storm/Wild Dyman Storm, Natalia Masters, Beverly Hills Mornett, Pattaya Hart
Mainstage 3 1 Hour:
Remi Storm, Tania Carrington, Autumn Holiday, Londenn Davenport Raine, Stephan Storm, Shayna Towers, Inman Scott, Brandon KC Young, Vega Vega, KC SunShine, MGA, Pattaya Hart
Mainstage 4 1hr: Title Holder Show
Remi Storm, Tania Carrington, Londenn Davenport Raine, MR. Gay America, Miss Gay America, KC, Vega Vega, Stephan, Lux
No objections
Pride in the Park 1hr:
Londenn Davenport Raine, Brandon KC Young, Inman, Aryn, James, Wild, KC, MGA
Pride In the Park 30min:
Remi Storm, Tania Carrington, Ida, Stephan
Blackthorn Finale Show 3hr – 7pm – 10pm
Remi Storm, Tania Carrington, KC, MGA, Stephan Storm, Londenn Davenport Raine, RT
-Need to get all entertainers in a group message to start approving music due 8/23.
-Mariah lux to be added to the show and to Locker Room or Chaos.
-Volunteer Organizational Meetings (August 19th - MOVE MEETING, August 22th) no objections
- Pride Rehearsals, Pre set up/volunteer orientation (August 26th & 27th) – Moved meeting to August 22nd, no objections.
-Joplin Arts District Spiva Park event - discuss (730-930 Spiva “Tribute to pridefest” outdoor option) no objections August 28th (Caleb Miller Vagabond Groove and the Drifters) – Agreed, will bring additional people to downtown area -Pride Photographer - Discuss funds $200 approved $225 for title holders – Approved, no objections
D. Grant 2022-
Presentation done - Ron Grant 2021 - get receipts from ad payments to get reimbursed - Ron & Taryn
E. Marketing -
PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance) Promotional hand fans - 24hourwristbands
- Preston Teespring merch revamp - Preston Pride Costume contest flyer 1st 2nd 3rd 100, 50, 25. Approved through CVB this year.
-Preston suggested Instagram takeover for Remi and Tania to post about their day at Pride on JOMO Pride Instagram account.
-Pushing on social media about covid and what we are doing as precautions
-Ron to reach out to vaccine clinic
F. Chamber Meeting & marketing efforts
Interview for event education and promotion which includes members of the group and fun entertainers (selected by you). I'll prepare questions in advance (MO) You can also give me topics/questions you'd like covered. Footage of the event that can be used for both organizations moving forward (content library). Live interviews and social media fun during the weekend of the event. Performers as they get ready, guests of event. Possible recording during setup. Will use to promote Joplin’s diversity to bring more people into city, will use to promote our event and organization and community Also discussed Chamber membership/sponsorship exchange for 2022 – ensure value aligns Motion – pass, no objections
G. Committees - reform committees (Outreach, Sponsorship, Entertainment) Reach out to Natalie to include JOMOEQ in outreach, Stephan and Tania to assist with Entertainment
Motion to restart committee work, pass, no objections

H. Open Board Positions –
- At-Large position vacant
- Discussion on importance of Media Director position and displeasure with current occupant. Loni motions to remove Raymond from position and merge Media and Marketing Director into one position until after Pridefest to facilitate greater media presence, focus and attention until after Pridefest.
- Vote held to remove Raymond 6 in favor, 0 no and 6 abstentions, to move to aug 12th
-Vote will be recast at next JOMO Pride Inc meeting to allow required
notice as written in the bylaws
I. White Party or themed event & fundraiser - Tania Carrington - October - themed Drag show + hors d’oeuvres, ticket sales online, offer limited VIP tables up front. Venue & Date talent night $15 entry fee win the $25 dollar booking pot silent auction go to the show Halloween bash 3 judges – Lydia and Taryn volunteer
J. T-shirt fundraiser - share link & decide how many extra shirts to have available at pride other than what we are ordering for sponsors. Attach ad to post to increase visibility & product sales - $40 DISCUSS & VOTE 17 for sponsors 26 shirts sold 9 days left we need to get to 70 ask Dola how many shirts she sold 30 shirts share the link Lydia needs a black shirt
K. Third Thursday Outreach - August 19th 430-830pm. Volunteers needed. Meeting this day needs to be switched. (Sunday 22nd?) flyers
3 . New Business
Next Meeting date and time - August 5th, August 12th, (August 19th MOVE MEETING, THIRD THURSDAY!!) SUNDAY?? 22 Meeting & rehearsals, August 26th Meeting & Volunteer Coordination, Fri August 27th - site prep/light cleaning Volunteer Coordination. Floor Open for Submissions Adjournment

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August 04th, 2021

8/4/2021

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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. August 5th, 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes July 22nd -
Approve Board Agenda for August 5th -

1. Reports of Officers and Committees
Co-Chair - Grant presentation, event insurance, check to city road closure/permit, working with food vendors/city, finished day 2 setup logistics, Marketing meeting with Chamber, met with Ashley over volunteer positions, merchants vendor license secured, Ron & Ashley went to trophy house - Trailblazer award ordered. Will be around 100.
Co-Chair -
Treasurer -
Secretary -
Sponsorship - collecting gift cards and Pride raffle items
Vendor -
Entertainment Director -
Asst. Entertainment Director -
Volunteer -
Media -
Marketing -

2. Unfinished Business
A. Titleholder photoshoot - $225 authorized

Pending dress & availability

B. Drag Show Fundraiser recap

Raised about 1800 after 600 in payments
Medical issue with Remi

C. PrideFest Aug 28th - 29th

Day 1 Night time show - discuss & resolve. - 4 contracted performers set to do a number a piece in that show.
Vote sustained by majority approval in board chat to have Miss JOMO Pride host the Pridefest finale show and for Misty & Victoria to still host the whisky dicks show. Vote came forward to start booking process for finale show - PASSED
Vote sustained by unanimous approval in board chat to add an additional hour segment to Pride in the Park and rearrange music segments - PASSED
Show recording - discuss
Group performer list started for Pride - Stephan & Tania to assist.
Road Closure & event notice drop off ASAP
Vendor placement needs worked out for both days - check in logistics complete for both days
Meeting with City for stage/logistics pending - invoice for $150 road closure & permit received - payment to city made
Event insurance Probert - Discuss
Scarlett donating set of 6 walkies with chargers and earbuds
Porto potties - sanitizing stations - Ron to reach out to solidify and coordinate logistics
Green Room for headliners/Drag Dressing area
On-street dressing trailer?
Yellow Level 2 vests - For traffic/March guards & security personnel - ordered
Flags & Flag poles ordered, poles received
Vendor email thread started
Food vendor email thread started with health department and city
Glow Sticks and glow necklaces for Glow Party?
Stage decor - Rainbow balloons on stage supports.
Volunteer duties/list - Ashley & Ron
Bounce house day 2
Finale Show - Blackthorn - Discuss possible double show split between all ages & adult.
Performer fee breakdown
Performer list/breakdown of Shows: (add names during meeting)

Mainstage 1 1hr 15min -
Mainstage 2 1hr 15min -
Mainstage 3 1hr -

Pride in the Park 1hr-
Pride In the Park 30min -
Blackthorn Finale Show 2hr -

Volunteer Organizational Meetings (August 19th - MOVE MEETING, August 26th) - Pride Rehearsals, Pre set up/volunteer orientation (August 26th & 27th)
Joplin Arts District Spiva Park event - discuss (730-930 Spiva “Tribute to pridefest” outdoor option) August 28th (Caleb Miller Vagabond Groove and the Drifters)
Pride Photographer - Discuss funds

D. Grant 2022-

Presentation done - Ron
Grant 2021 - get receipts from ad payments to get reimbursed - Ron & Taryn

E. Marketing -

PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance)
Promotional hand fans - 24hourwristbands - Preston
Teespring merch revamp - Preston
Pride Costume contest flyer 1st 2nd 3rd 100, 50, 25. Approved through CVB this year.

F. Chamber Meeting & marketing efforts

Interview for event education and promotion which includes members of the group and fun entertainers (selected by you).
I'll prepare questions in advance (MO)
You can also give me topics/questions you'd like covered.
Footage of the event that can be used for both organizations moving forward (content library).
Live interviews and social media fun during the weekend of the event.
Performers as they get ready, guests of event. Possible recording during setup.
Will use to promote joplins diversity to bring more people into city, will use to promote our event and organization and community
Also discussed chamber membership/sponsorship exchange for 2022

G. Committees - reform committees (Outreach, Sponsorship, Entertainment)

H. Open Board Positions -

I. White Party or themed event & fundraiser - Tania Carrington - October - themed Drag show + horderves, ticket sales online, offer limited vip tables up front. Venue & Date

J. T-shirt fundraiser - share link & decide how many extra shirts to have available at pride other than what we are ordering for sponsors. Attach ad to post to increase visibility & product sales - $40 DISCUSS & VOTE

K. Third Thursday Outreach - August 19th 430-830pm. Volunteers needed. Meeting this day needs to be switched. (Sunday 22nd?)

3 . New Business

Next Meeting date and time - August 5th, August 12th, (August 19th MOVE MEETING,THIRD THURSDAY!!) SUNDAY?? Meeting & rehearsals, August 26th Meeting & Volunteer Coordination, Fri August 27th - site prep/light cleaning Volunteer Coordination.
Floor Open for Submissions
Adjournment

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July 22, 2021 Meeting minutes

8/1/2021

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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. July 22nd, 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members – Ron, Johnny, Ashley, Loni, Taryn, Larry, Lydia, Shayna, Halie, Preston
Others in attendance – Scarlet, Jessica, Achillies,

Guest Speaker - None

Approve Board Minutes July 8th – Approved, no objections
Approve Board Agenda for July 22nd – Approved, no objections

1. Reports of Officers and Committees
Co-Chair - met with Insurance - submitted application to CVB board for 2022 grant, waiting on definitive response from underwriters about roped area outside where alcohol may be consumed at Blackthorn for Pridefest
Co-Chair - none
Treasurer - $13,081.36 Funds in account, several invoices paid, including $450 for website design and Facebook posts to boost event
Secretary - none
Sponsorship - collecting donations for July 24th
Vendor – need to work on placement of booths for both day 1 and 2 of Pridefest
Entertainment Director – Working on finalized line-up for shows for Pridefest
Asst. Entertainment Director - None
Volunteer – Working on number of volunteers needed for event
Media – Not present
Marketing - none

2. Unfinished Business
A. Titleholder photoshoot -

·       July 25th - set up at blackthorn 11am (rising star in back room) - MOTION - $225 – Motion passes, no objections
·       Motion hotel accommodations for Tania so she can be here for photo shoot. Night of July 24th - Discuss & Vote Motion to approve hotel accommodations for Tania, approved, no objections

B. Drag Show Fundraiser - July 24th - All Ages 7pm - Blackthorn

·       Double crowning ceremony - at beginning.
·       Booking fees: $100 for titleholders, $75 per additional entertainer, tips to JOMO Pride; Stephan Storm, Remi Storm, Tania Carrington, Ace of Hearts, Anne Howe, Sean Tylr Davis - unable to attend, Aryn Venus on cast. Aryn now unavailable, working on replacement due to illness
·       Hosts - Stephan Storm & Tania Carrington
·       Josh Shackles - MOTION - $75 for tech services Motion passes, no objections
·       Silent Auction items needed
·       Volunteers needed: 2 Door, 2 Silent Auction (3 for checkout), 1 general volunteer, 1 entertainment/backstage assistant (Lydia)
·       Mel approved use of other storage/office area… fans needed for office and back room. Ashley and Lydia to bring fans
·       Bank box, bank bags (2), card readers, table cloths, bid sheets, raffle tickets, ticket tub, clear tip tub for stage, pens, table stands, signage, masks, sanitizer, bank of ones/silent auction bank, receipt book, silent auction items, 3 6ft folding tables, 1 4ft vip table for front, JOMO Pride banner, flags/buntings decor.
·       Make sure back room/stage area is clean when volunteers/performers leave
·       Setup Sat - 3-4pm

C. PrideFest Aug 28th - 29th

·       Logistics for Day 2 check in/setup/breakdown need to be worked out for park
·       Vendor placement needs worked out for both days (can wait until closer to event) - Measure and chalk vendor areas – Ron and Hailie to meet
·       Meeting with City for stage/logistics pending - invoice for $150 road closure & permit received
·       Event insurance app sent to Probert - waiting on underwriting
·       Marketing/promotional materials needed; hand fans, PrideFest flyer, event shirts (DISCUSS & FINALIZE SHIRTS)
·       What should volunteers wear during pride? Lanyards, Vests, event shirts, jomo pride in shirts - Laynards and vests for security, march leaders, others required by City of Joplin
·       New set of walkie talkies - MOTION for $120ish for 6+ rechargeable – Scarlet to donate walkies from previous event to JOMO Pride
·       Porto potties - sanitizing stations - Ron to reach out to solidify and coordinate logistics
·       Green Room for headliners/Drag Dressing area - Mel said it was okay to use the back of Blackthorn, JACC said it is okay to also use the back room of JACC
·       On-street dressing trailer- Shayna has rented the trailer and will arrange for pick-up but will also go see the unit to place a deposit. All performers may use the unit for changing, but only headliners may leave their belongings in the unit - Board offered to reimburse if receipts are submitted – Moving trailer into place early day of event, gentleman accompanying Lydia to meeting volunteered to tow and place trailer day of.
·       "Ancy" Level 2 vests - For traffic/March guards & security personnel - order
·       Flags & Flag poles (Progress) need ordered - recount light poles
·       Glow Sticks and glow necklaces for Glow Party – Order bulk glow sticks online prior to event
·       Stage decor - Rainbow balloons on stage supports.
·       Volunteer duties/list - Ashley, Loni & Ron
·       Bounce house day 2. Motion to approved, no objections
·       Shayna - Performer list/breakdown of Shows: (add names during meeting)
1.     Mainstage 1 - (Pattaya, Vega 1# a piece) Tania, Remi
2.     Mainstage 2 - Tania, Remi (Pattaya, Vega 1# a piece)
3.     Mainstage 3 - (Pattaya, Vega, KC Sunshine, Mr Gay A, Londenn, 1# a piece)
4.     Whisky Dicks Show - Misty, Victoria, Londenn, (Pattaya, Vega, KC Sunshine, Mr Gay A 1# a piece).
5.     Pride in the Park Show - (Mr Gay A, KC Sunshine, 1# a piece)
6.     Blackthorn Finale Show - Tania, Remi, (Mr Gay America, KC Sunshine 1# a piece)
·       Volunteer Organizational Meetings - Pride Rehearsals

D. Grant 2022-

·       Presentation July 27th City Hall 5th floor - Ron working on presentation
·       Grant 2021 - get receipts from ad payments to get reimbursed -

E. Marketing -

·       PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance)
·       Event shirts - Custom Ink
·       Stage banner - Bodegas - already in cart - vista
·       March/event banner w/sponsor logos - already in cart - vista
·       (2) 2ft by 3ft a frame sign posters- logos on one side, itinerary on other, 2 of each - already in cart - vista
·       Promotional hand fans - 24hourwristbands - Preston

Teespring merch revamp - Preston

F. Treasurer -

· File change of address with IRS, get new non profit letter with new address if needed

Hire CPA - make post / reach out to Tabitha Smith

G. National Anthem singer - John to submit Madelyn Wilson Motion to approve singer, motion passed, no objections – Ask if she can also sing the Black National Anthem
Kids booth – sidewalk chalk, bubbles, Ashley to coordinate

H. Bookings discussion - Remove person discussed at meeting from performing at Pride due to concerns of inappropriate conduct. Motion passes

I. White Party event & fundraiser - Tania Carrington - October - themed Drag show + horderves, ticket sales online, offer limited vip tables up front. Venue & Date

3 . New Business

Possible portable AC units – look into cost
2pm Saturday, lunch for Sara Cunningham at Hackett Hot Wings

A. Next Meeting date and time - August 5th, August 12th, August 19th Meeting & rehearsals, August 26th, Fri August 27th - site prep/light cleaning

What board members need Jomo pride shirts and sizes -
Adjournment

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