August 02nd, 2022

​​JOMO Pride Inc Pride Planning & Annual Board Meeting AgendaSun August 3rd 2022 @ 6:30pm
Blackthorn Pizza & Pub

Sign-in & Speaking Requests Form

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approval of Board Minutes July 13th -
Approval of Board Agenda August 3rd -

1. Reports of Officers
Co-Chair - event Insurance - Probert
Co-Chair -
Treasurer -
Secretary -
Sponsorship -
Vendor -
Entertainment Director -
Asst. Entertainment Director -
Volunteer -
Marketing -
Media-
At Large -

Guest Speaker - Vance/KOAM

2. Unfinished Business

1. KOAM - Sponsorship
   
2. Final Pride Fundraiser - Aug 13th - Blackthorn
   
1. Eva's injury
   
2. Silent auction - round up items
   
3. Volunteers
   
4. Payout
   
5. Photoshoot the day of - pending attendance from all titleholders.
   
6. Motion for $225 in funds for photoshoot.
   
7. Share & invite
   
3. Open board positions available -
   
1. Bylaws need amended to reflect split in Media/Marketing
   
2. temporary vendor director
   
4. Pridefest -
   
1. Pride budget/funds review -
   
2. Official pride calendar review - & approval
   
3. Approval of musicians;
   
1. Discuss Mixtapes
   
2. Maddie Joy - 1 hr - $150
   
3. Crystal Leah Hope - 30 min $100
   
4. Vagabond Grove - 1 hr $150
   
5. My Ancestors - 30 min $100
   
4. Review & approve drag entertainment lineup and fees
   
5. Call for volunteers - schedule volunteer orientation meeting to coincide with board meeting two weeks/one week prior
   
1. Contact Pepsi
   
6. September 9th -
   
1. Discuss - SOLIDIFY
   
7. September 10th -
   
1. Street festival 11a-9pm, road closure 6a-11p
   
2. Meet & Greet with Crystal Methyd & SAINT 6pm
   
1. Create flyer when finalized - discuss breakdown
   
2. Approval of Blackthorn
   
3. 3 minute segments? max 4 people per segment? First come first serve? 20-25 a piece?
   
3. Night time activities after street festival closes - Joplin Ave - Whiskeys and Blackthorn
   
1. Discuss breakdown and shows
   
8. September 11th -
   
1. Drag Brunch - Chaos
   
1. Discuss food options - get with chaos/invite to next meeting
   
2. Pride In the Park - Landreth
   
1. 12-7
   
2. Discuss free bingo
   
3. Locker Room - discuss activities
   
9. Approval of share giveaway & graphic -
   
10. Marketing/promotional materials needed:
    
1. Event banner with sponsor logos 4ft x 10 - in works
   
2. Adam & eve stage banner - in works
   
3. Event flyer - recognize Adam & eve in main flyer
   
4. Meet & Greet Event flier, rules & specs - push out
   
5. T-shirts - start artwork, need to get count of sponsor shirts and discuss how many of an overage we want - vista
   
6. On-site posters - vista - sponsor logos - in works
   
7. Hand fans - 24hr wristbands - logos on one side, itenerary on the other
   
8. Need to have everything ready to submit to print by next meeting.
   
11. Road closure drop off complete - schedule drop off
    
12. Mr Gay America contract review and approval - has offered to do another number in a pm show during pride.
    
1. Advancement of travel stipend electronically
   
13. Vendor duties
    
1. packet to go out - collect emails for email blast.
   
2. Make sure vendor logs are updated properly
   
3. Food vendor email to go out with health department
   
14. Posting event page, flyers, reminders, sponsors frequently leading up to pride
    
15. Need to order 6 more poled and 6 new flags for street
    
16. Porto potties
    
17. Call city to get additional trash cans on site
    
18. FB - pause ad (might make us delete and start again) update event page info and restart add with same targeted demographics outside 70mi radius - also include locally to push viewership
    
1. Current ads running we get
   
19. Website needs -
    
1. Cut off applications
   
2. Post new sponsor graphic & update sponsor page to 2022
   
3. Add rainbow & corporate sponsors to LGBTQ directory per sponsorship exchange
   


20. Reimbursements for grant
    
1. Gayly $520 needs payed -
   
1. Get signed proof of transaction from bank after
   
2. Boom media $300 payment - get signed contract/proof of transaction from bank
   
3. Get receipts from bank (signed) from us paying Facebook ads(there will be many) for June, July & August - $200 will be reimbursed
   
21. Motion - add $50 - $75 fb/ig ad set boost for event page.
    
22. Make contact with hotels, let them know about event, and ask if we can usher rooms to them during pridefest, inform of us using hotel code, also inform of call backs after event to tally rooms for impact study. - assistance needed!
    
23. Create survey form for pride - make sure we get an email this time
    

1. October - Monster Ball
   
1. Headliner ideas?
   

3 . New Business

1. Next Meeting dates;
   
2. Speaker Requests
   
3. Floor Open to Board
   
4. Adjournment