August 10th, 2022

JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun August 10th 2022 @ 6:30pm
Blackthorn Pizza & Pub

Sign-in & Speaking Requests Form

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approval of Board Minutes - August 3rd -
Approval of Board Agenda - August 10th

1. Reports of Officers
Co-Chair - event Insurance submitted
Co-Chair -
Treasurer -
Secretary -
Sponsorship -
Vendor -
Entertainment Director -
Asst. Entertainment Director -
Volunteer -
Marketing -
Media-
At Large -

2. Unfinished Business

1. Final Pride Fundraiser - Aug 13th - Blackthorn
   
1. Setup -4-430pm
   
2. Volunteers -
   
3. Silent auction - round up items
   
4. Titleholder photoshoot same day - early afternoon
   
5. Share & invite
   
2. Pridefest -
   
1. Official pride calendar final review - & approval
   
2. Call for volunteers - schedule volunteer orientation meeting to coincide with board meeting two weeks/one week prior
   
1. Contact Pepsi
   
3. September 9th -;
   
1. 6pm-9pm vendors - 10max - front parking lot by door
   


4. September 10th -
   
1. Street festival 11a-9pm, road closure 6a-11p
   
2. Meet & Greet with Crystal Methyd/SAINT - discuss process for filling tickets
   
3. Verify entertainers on board for all selected spots/shows
   
5. September 11th -
   
1. Drag Brunch - Chaos
   
1. Discuss food options
   
2. List of solidified entertainers
   
3. Additional flyer or no?
   
2. Pride In the Park - Landreth
   
1. 12-7
   
2. Round up prizes for free bingo
   
6. Marketing/promotional materials:
   
1. Event banner with sponsor logos 4ft x 10
   
2. Adam & eve stage banner 4ft x 10ft w/grommets
   
3. Official pride event flyer
   
4. T-shirts - 17 for sponsors, 20 on hand.
   
5. On-site sponsor poster
   
6. Hand fans
   
7. Add Insurance co logo.
   
8. Add Unity of Joplin logo
   
9. Go to print
   
7. Road closure drop off notice -
   
8. Vendor duties
   
1. packet to go out - collect emails for email blast.
   
2. Make sure vendor logs are updated properly - main vendor doc made
   
3. Food vendor email to go out with health department - food vendor doc made
   
9. Posting event page, flyers, reminders, sponsors frequently leading up to pride
   
10. Need to order 6 more poled and 6 new flags for street
    
11. Porto potties
    
12. Call city to get additional trash cans on site
    
13. Website -
    
1. Applications cut off
   
2. Post new sponsor graphic & update sponsor page to 2022
   
3. Add rainbow & corporate sponsors to LGBTQ directory per sponsorship exchange
   
14. Reimbursements for grant
    
1. Gayly $520 needs payed -
   
1. Get signed proof of transaction from bank after
   
2. Boom media $300 payment
   
3. Get receipts from bank (signed) from us paying Facebook ads(there will be many) for June, July & August - $200 will be reimbursed
   
15. Make contact with hotels, let them know about event, and ask if we can usher rooms to them during pridefest, inform of us using hotel code, also inform of call backs after event to tally rooms for impact study. - assistance needed!
    
16. Create survey form for pride - make sure we get an email this time
    
3. October - Monster Ball
   
1. Headliner ideas?
   
4. Future Pageant discussion
   

3 . New Business

1. Next Meeting dates; 17th 24th 31st 7th (31st & 7th alsovolunteer organizational meetings)
   
2. Speaker Requests
   
3. Floor Open to Board
   
4. Adjournment