June 24th, 2021

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. June 24th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes June 10th -
Approve Board Agenda for June 24th -

1. Reports of Officers and Committees
Co-Chair -
Co-Chair -
Treasurer -
Secretary -
Sponsorship -
Volunteer -
Media -
Marketing -

Guest Speaker(s) -

2. Unfinished Business
A. Pageant - June 26th

• Setup time June 25th - 5:30pm
  
• Check to Marsha/Wilders $300 wrote - to deliver before pageant
  
• Shayna - Queen crown, King Crown, Jewelry set, stage
  
• Category certificates finished need to print and frame
  
• Contestants check in from 1230p-230p. Contestants checking in after 230pm will receive a point deduction. Contestants cannot check in after 3pm.
  
• Doors open for seating at 3pm, Pageant starts at 4pm.
  
• Judges solidified
  
• Solidify Special Entertainment
  
• Shayna Towers - $200 - approved
  
• Joplin Rising Star - Betty Gables - $75 - approved
  
• Dunkin Dame - $75 + tips
  
• Misty Meanor - $75 + tips
  
• Ruby Diamond - $75 + tips
  
• Stephan Storm - $75 + tips
  
• Autumn Holiday - $75 + tips if performing (if not then 100)
  
• Mr JOMO Pride - $100
  
• Miss JOMO Pride - $100
  
• 1st Alt King - $50
  
• 1st Alt Queen - $50
  
• Chase Carlisle Dj Services - $100
  
• Score sheets, judges books/packets - shayna
  
• Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7)
  
• Volunteer List:
  
• Pageant photographer: EmJO 150 paid
  
• Titleholders pictures - Athena Marketing - Cecil - message sent
  
• Sashes got sent to wrong addy in spfld. They picked them up and resent them to Victoria
  
• Share event page and invite friends like crazy, reach out to performers in area again.
  
• Judges contract - discuss & vote
  
• Bank & $1 bills
  

B. PrideFest Aug 28th - 29th (Rollover to next meeting)

• Logistics for Day 2 check in/setup/breakdown need to be worked out
  
• Meeting with City for stage/logistics pending
  
• Working on event insurance application (IMMEDIATE NEED - Provide to city and jcvb - discuss with Probert outside sitting area for blackthorn where alcohol consumption is allowed)
  
• Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas in email), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
  
• Update on food trucks - 2 food day 1, 1 sweet // 1 food day 2 1 sweet.
  
• Green Room for headliners/Drag Dressing area - Mel said it was okay to use the back of Blackthorn, JACC said it is okay to also use the back room of JACC
  
• On-street dressing trailer- Shayna - If electric needed we can get a generator
  
• Add mens Choir of the Ozarks in lineup and update event page
  

C. Drag fundraiser - July 24th - All Ages

• Start time 6 or 7?
  
• Turnabout portion - Ron with JOMO Pride Board, Shaunte with Chamber D&I
  
• Stephan to help coordinateDiscuss performers to reach out to (New titleholders as well)
  

D. Grant submitted. Requesting $7,187 in grant funds, total 2022 budget 15,200. Grant Presentation to board in July.

E. Marketing -

• PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance)
  
• Event shirts (logo on front, sponsors on back) Custom Ink - start around end of July - run through mid august, or start in mid july run til 1st week of august then run again until last week of august?
  
• Stage banner - Bodegas - have clint resubmit logo
  
• March/event banner w/sponsor logos
  
• Promotional hand fans
  
• Teespring merch revamp - pull Shaynas photos of merch per her request - Marketing to sign in pull old event products as well.
  

F. Treasurer -

• Loni: Cc to hotel, FMH paid, ad for pageant, ad for JOMO pride page, ad for PrideFest, cc to GAYLY, cc to outvoices, cc to boom(playing phone tag) , third Thursday Booth June and August paid, paid tj for logos, paid for sashes, reimbursement paid to John and Ron,
  
• call Missouri and get update from State Use Tax Exemption to see if it's been filed
  
• Hire CPA
  
• Carey to handover all Pride material
  
• Larry to sign Carey off account and secure new checks.
  

G. National Anthem singer - John

H. Open positions

• Asst. Entertainment Director
  
• Vendor Director
  
• At large member
  
• Entertainment Director
  
• Board must donate their time and may not get paid for their work, only reimbursed for approved expenses required for operation. If we pay a board member they are no longer a volunteer member but an employee with payroll tax deductions.
  

3 . New Business

1. Next Meeting date and time - June 24th - Blackthorn Pizza & Pub - 6pm - no objections
   
2. Adjournment