September 19th, 2021

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sun Sept. 19th, 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes August 22nd-
Approve Board Agenda for September 19th -

1. Reports of Officers and Committees
Co-Chair -
Co-Chair -
Treasurer -
Secretary -
Sponsorship -
Vendor -
Entertainment Director -
Asst. Entertainment Director -
Volunteer -
Marketing -

2. Unfinished Business
A. PrideFest Aug 28th - 29th

• Recap
  

B. Grant -

• 850 left in reimbursements left to submit.
  
• Met with JCVB
  
• Discussed nighttime parade and meeting with city heads - Sept 25th is homecoming parade. Were suppose to be on hand to see how they do it.
  
• CVB survey to put on our Facebook
  
• Collect email addresses with surveys next year
  
• Trash issues - more trash cans
  
• Additional marketing funds available if we want to promote pride early. Get with GAYLY & Patrick
  

C. OCT 22nd Halloween Drag Ball

• Solidify performer list/approve booking fees.
  
• MOTION: $50 ad on event page to run until day before event.
  
• Decorations are secured
  
• Costume contest prizes/catergories
  
• Silent auction items & giveaway items needed - please solicit
  
• Flyer for Talent portion, flyer for main event
  
• Door cover during talent portion, door cover during Monster Ball, Contestant fee ($5 or $10) and does winner take the contestant pot? - suggest door cover is $5 during beginning of talent portion as an early bird, but moves to $10 after a certain point.
  
• Bring additional bank
  
• Volunteers
  
• 2 - door
  
• 2 - silent auction (3 during checkout)
  
• Stage assistant
  
• 1 general volunteer - 50/50 raffle helper
  

E. Marketing -

• Flyer for Talent Qualifier for Monster Ball
  
• Flyer for Monster Ball
  
• Revamp to tspring merch
  
• Marketing efforts with chamber (below)
  

F. Chamber Meeting & marketing efforts

G. Committees - (Outreach, Sponsorship, Entertainment) - amend bylaws to reflect motion: Motion to allow up to 9 community members to sit on a committee instead of 5, with the addition of a board member who shall chair it. Committee not to be comprised of more than half drag performers. Should meet once a month by phone, video or in person, keep notes of each meeting, votes & final decisions of committee - submit to board for final approval & feedback. Solicit for community members for committees.

I. Treasurer Duties - need letter for irs change of address, need cpa, rectify balance sheet with bank account, file 990 tax for Crystal Methyd 1,500, Good Deeds Network Check

K. Date for Nov. Annual Meeting & Bylaw Review

L. Pride idol Talent -

• 2-3 qualifying rounds and 1 final
  
• Winner of each round takes contestant fees, advances to final, winner gets paid booking during mainstage at PrideFest.
  
• Any talent & all ages
  
• Contestant fee: $10
  
• If you lose in a previous round you must repay the contestant fee in another round and win to qualify
  
• 3 judges - 1 pride, 1 host establishment and 1?
  
• Door cover $5 (funds to PrideFest)
  
• Blackthorn, whisky Dick's, Locker Room, Flicker or JACC (different venue each round)
  
• VOTE
  

M. Photographer - additional funds - $250 - VOTE

N. Reimbursements -
O. 2022 fundraiser month schedule

• Feb - Drag Show Fundraiser
  
• Mar - Pride Idol Talent
  
• April - Drag Bingo Fundraiser
  
• May - Pride Idol Talent
  
• June - Pageant/Pride Idol
  
• July - Drag Bingo
  
• August - Pride Idol Finale
  
• September - Pride
  
• Discuss & vote
  

P. New Years Eve Bash - Dec 31st

Q.

R. Website - update all application buttons/pricing, pictures to pageant page, pictures to PrideFest page (including prelim info for next year).

S. MX Regent Category - Pride Pageant - Discuss & Vote

3 . New Business

1. Next Meeting date and time -
   
2. Floor Open for Submissions
   
3. Adjournment