August 17th, 2022

JOMO Pride Inc Pride Planning & Board Meeting Minutes
Sun August 10th 2022 @ 6:30pm
Blackthorn Pizza & Pub
Submitted by Ron

Sign-in & Speaking Requests Form N/A

Call to Order
Roll Call – Approve Quorum
Board Members - loni, ron, johnny, KAM, Lydia, Preston, Ashley
Others in attendance - Kelsey, Johnathan, Patricia

Approval of Board Minutes - August 3rd - approved no objection
Approval of Board Agenda - August 10th - approved no objections

1. Reports of Officers
Co-Chair - event Insurance submitted
Co-Chair - update on commercial, discusses Kelsey could help with Vendor duties.
Treasurer - 18,150 in account, met with bank for grant transactions
Secretary - not present, ron taking notes/minutes
Sponsorship - update on new sponsors, request for raffle/giveaway items for pride
Vendor - open position - Kelsey to takeover duties until after Pride
Entertainment Director - confirming entertainers for Pride, Summer needs hotel. MOTION : approve hotel room for KC Pride Queen Summer Knight - no objections. To get with Tajma. Will confirm for Brunch show.
Asst. Entertainment Director - Discussion to be held with Mr Jomo Pride.
MOTION by Loni, seconded by Lydia if further issues arise due to non compliance of contracts after meeting, offending titleholder will be removed - no objections.
Volunteer - confirming volunteers for pride show. Will meet with Ron about pride volunteers. Discusses volunteer certificates to hand out during Pride.
Marketing -
Media-
At Large -

2. Unfinished Business

1. Final Pride Fundraiser - Aug 13th - Blackthorn
   1. Setup -4-430pm
   2. Volunteers - ron & Ashley to do door, johnny/Lydia/loni to do silent auction - Lydia/kam to direct show.
   3. Silent auction - round up items - kam & Patricia have a donation
   4. Titleholder photoshoot same day - early afternoon between 2-4 at Locker Room.
   5. Share & invite event page
2. Pridefest -
   1. Official pride calendar final review - & approval - APPROVED no objections
   2. Call for volunteers - schedule volunteer orientation meeting to coincide with board meeting two weeks/one week prior
      1. Volunteer post to be made and shared
      2. Ashley to meet with Ron to go over duties, old duties in drive
   3. September 9th -
      1. 6pm-9pm vendors will be hand selected - still working on food truck, have notified locker room
   4. September 10th -
      1. Google forms to be made, Loni to assist - max group of up to 4, will be posted on page on Saturday - Meet & Greet with SAINT & Crystal Methyd
         1. Back of blackthorn is booked
      2. Verify entertainers on board for all selected spots/shows - double check with Tajma and others
   5. September 11th -
      1. Drag Brunch - Chaos
         1. Need to contact chaos to discuss setup time. Event to start at 1030.
         2. Food to be provided buffet style - no cost to us. $20 for buffet - provider will take care of taking payments etc.
         3. Buffet $20, entrance to show is free.
         4. Need additional brunch flyer
      2. Pride In the Park - Landreth
         1. 12-7
         2. Flyer for kids show to be made
         3. Round up prizes for free bingo
   6. Marketing/promotional materials:
      1. Event banner with sponsor logos 4ft x 10 done
      2. Adam & eve stage banner 4ft x 10ft w/grommets done
      3. Official pride event flyer in works
      4. T-shirts - 17 for sponsors, 20 on hand - main design done, uploading final logos
      5. On-site sponsor poster - uploading final logos
      6. Hand fans - artwork finished in canva
      7. Items to go to print before next meeting
      8. Suggestion to contact PSU about printing & design if there is time
   7. Road closure drop off notice -take care of mon or wed
   8. Vendor duties
      1. Kelsey to take over vendor role temporarily, agrees to assist until pride is over. Loni to give access to documents.
      2. packet to go out - collect emails for email blast.
      3. Make sure vendor logs are updated properly - main vendor doc made
      4. Food vendor email to go out with health department - food vendor doc made
   9. Posting event page, flyers, reminders, sponsors frequently leading up to pride
   10. Need to order 6 more poles and 6 new flags for street - flags ordered, loni will get poles from Lowes or depot.
   11. Porto potties 2 needed one for each location
   12. Call city to get additional trash cans on site
   13. Website needs
       1. Post new sponsor graphic & update sponsor page to 2022
       2. Add rainbow & corporate sponsors to LGBTQ directory per sponsorship exchange
   14. Reimbursements for grant
       1. Gayly $520 needs payed -
          1. Lydia called and will continue to try to contact
       2. Boom media $300 payment bank verification received during meeting
       3. - Lydia to stop by bank for fb ads pymnts
   15. Make contact with additional hotels/get rooms/links/tracking . - loni suggests contact cvb and Donna to see what they can do to assist.
   16. On site surveying of attendees needed each day of pride - do drawings for taking surveys - free brunch ticket giveaway drawings for surveys - create form
3. October - Monster Ball
   1. Headliner ideas, Karma Khaos, Coco Caine, maxi glamour- board will continue to look/reach out
4. Future Pageant discussion - moved to next agenda when more members can have input

3 . New Business

1. Next Meeting dates - board discusses moving meetings to a Sunday schedule until the week before Pride and having a Wed meeting the week of Pride.
   1. Sun 21st
   2. Sun 28th
   3. Sun 4th (also volunteer organizational meeting)
   4. We'd 7th (also volunteer organizational meeting)
   5. Schedule passes by unanimous consent.
2. Speaker Requests - none
3. Floor Open to Board
4. Adjournment