August 22 jomo pride inc meeting minutes

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sunday, August 22nd, 2021 @ 5pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs

Call to Order
Roll Call – Approve Quorum
Board Members – Loni, Ron, Lydia, Larry(phone) Stephan, Ashley, Preston, Johnny
Others in attendance – Remi, Tania, Jessica, Raven, volunteers  

Approve Board Minutes August 12th – approved with no objections
Approve Board Agenda for August 22nd – approved with no objections

1. Reports of Officers and Committees
Co-Chair - Agenda
Co-Chair - Agenda
Treasurer -  Account balance $11,717.68
Secretary - none
Sponsorship – none
Vendor – not present
Entertainment Director – Revised lineup for day 1 and 2 for PrideFest.  Discussed requesting Shayna Towers and Ace of Hearts to replace Autumn Holiday as one of the hosts for Day 1.  Confirmed that Ace of Hearts and Shayna Towers will host 2nd and 3rd show.  Tania will host 1st show.
Asst. Entertainment Director - none
Volunteer – Talked to volunteers about rules, expectations and needing more people to help
Media - Vacant
Marketing - none

2. Unfinished Business
A. PrideFest Aug 28th - 29th

• Volunteer Orientation & Signups - Review duties – Discussed all volunteer duties and openings with all volunteers present, discussed additional information being available on Thursday and Friday before PrideFest.
• Titleholder photoshoot Friday 27th - Blackthorn - Remi will attend as soon as they are off work
• Vendor placement needs worked out for both days – Ron will draw out vendors for day 1 and day 2 at the park before Friday
• Meeting with City for stage/logistics pending – Need to get with Lynden Lawson for final logistics planning
• Event insurance send to Parks & rec, public works - COJ & CVB
• $35 per utility pole at Landreth (need 2) for vendor electricity
• Porto potties - sanitizing stations - 320 both days.
• Green Room for headliners - JACC, Blackthorn - Volunteer area – Only obligated to feed stage volunteers but will likely provide pizza to all volunteers at JACC for day 1 of PrideFest (Loni to order pizza for delivery at JACC?)
• Stage décor – only flags on poles and the banners
• Review opening ceremony mainstage scripts/decide sections
• Vendor check-in lists need made for both days - Ron to complete and send

B. Grant -

• Submitting items this week for reimbursement - review bank transactions

C. Marketing -

• Pride Costume contest flyer 1st 2nd 3rd 100, 50, 25. Approved through CVB this year – Preston to complete
• Chamber meeting/marketing - Thursday 26th & Friday 27th 5pm. (See below)
• Flyer for finale show  - Preston to complete

D. Chamber Meeting & marketing effort

• Interview for event education and promotion which includes members of the group and fun entertainers (selected by you).
• I'll prepare questions in advance (MO)
• You can also give me topics/questions you'd like covered.
• Footage of the event that can be used for both organizations moving forward (content library).
• Live interviews and social media fun during the weekend of the event.
• Performers as they get ready, guests of event. Possible recording during setup.
• Will use to promote Joplin’s diversity to bring more people into city, will use to promote our event and organization and community
• Also discussed Chamber membership/sponsorship exchange – need to make sure value of trade is equitable and that JOMO Pride INC would benefit from being a member.

E. Themed October Pride fundraiser - Need Date – All ages event, start at 6pm, Drag show will start at 8pm to be complete by 10pm (all ages).  Blackthorn will be location, date TBD

F. Date for Nov. Annual Meeting & Bylaw Review – tabled for discussion after PrideFest

3 . New Business

1. Next Meeting date and time - August 26th 5pm, August 27th 5p-10p. - Approved
2.  Floor Open for Submissions
3. Adjournment