August 28th, 2022

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sun August 28th 2022 @ 6:30pm
Blackthorn Pizza & Pub

Sign-in & Speaking Requests

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approval of Board Minutes - August 21st -
Approval of Board Agenda - August 28th -

1. Reports of Officers
Co-Chair -
Co-Chair -
Treasurer -
Secretary -
Sponsorship -
Vendor -
Volunteer -
Marketing -
Entertainment -
Media-
At Large -

2. Unfinished Business

1. Pridefest
   
1. Call for volunteers - schedule volunteer orientation meeting 4th & 7th
   
1. Volunteer post to be made and shared
   
2. Ashley to meet with Ron to go over duties, old duties in drive
   
3. Master Volunteer list
   
4. Go over various volunteer duties and schedule
   
2. September 9th -
   
1. Load in of items to blackthorn prep -
   
2. 6pm-9pm blackthorn meet & greet - will get light snacks, have info table, early bird free raffle entries
   
3. September 10th -
   
1. Meet & greet update - need backdrop with curtain. Discuss how many need to pay. Who is directly on messaging each person who's applied - solidify lineup
   
2. Flow/announcement sheet in works
   
3. Need mobile curtain for headliners to walk to stage
   
4. Chairs from churches to Joplin avenue then to park
   
4. September 11th -
   
1. Drag Brunch - Chaos
   
1. Event to start at 1030.
   
2. Setup 8am with food service.
   
3. Buffet $20, entrance to show is free, first 50 free.
   
4. Brunch flyer
   
2. Pride In the Park - Landreth
   
1. 12-7
   
2. Flyer for kids show to be made
   
3. Round up prizes for free bingo
   
4. Need additional 10x10canopy
   
3. Park payment for electric stations - event contract
   
4. Meet with public works on electric for Joplin Ave - emails and messages sent
   
5. Vendor spaces chalked out - determine space
   
1. Food vendor email to go out with health dept - health department called.
   
6. Posting event page, flyers, reminders, sponsors frequently leading up to pride
   
7. Flag poles need adjusted and rescrewed
   
8. Porto potties 2 needed one for each location - ordered 395
   
9. Call city to get additional trash cans on site
   
10. Website needs
    
1. Post new sponsor graphic & update sponsor page to 2022-after pride
   
2. Add rainbow & corporate sponsors to LGBTQ directory per sponsorship exchange
   
11. Reimbursements for grant
    
1. Gayly $520 payed -
   
12. Make contact with additional hotels/get rooms/links/tracking . - loni suggests contact cvb and Donna to see what they can do to assist.
    
13. On site surveying of attendees needed each day of pride - do drawings for taking surveys - free brunch ticket giveaway drawings for surveys - create form
    
2. October - Monster Ball
   
1. Headliner ideas, Karma Khaos, Coco Caine - board will continue to look/reach out
   
3. Future Pageant discussion -
   

3 . New Business

1. Next Meeting dates -
   
1. Sun 28th
   
2. Sun 4th (also volunteer organizational meeting)
   
3. We'd 7th (also volunteer organizational meeting)
   
4. Schedule passes by unanimous consent.
   
2. Speaker Requests -
   
3. Floor Open to Board
   
4. Adjournment