board meeting minutes 5/13/2021

JOMO Pride Inc Pride Planning & Board Meeting Minutes
Thur. May 13th, 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron and Loni

Call to Order
Roll Call – Approve Quorum (9 active members, only 5 needed for quorum)
Board Members – Ron, Johnny, Natalie, Ashley, Jarret, Loni, Ray
Others in attendance – Sally, Jessica Johnson, Haley, Lidia, Sadie, Taryn, Ashley

Approve Board Minutes April 29th – approved, no objections
Approve Board Agenda for May 13th – approved, no objections

1. Reports of Officers and Committees
Co-Chair(s) - Patrick updated LGBTQ friendly businesses and is working on site, preliminary calendar of events is submitted and working on grant, sign media contract for OutVoicesKC, met with City legal signed grant paperwork for 2021.

• Missing Carey’s signature, will need to contact City of Joplin Legal to revise contract.

Discussion of positions and assigned responsibilities. If you are unable to complete required tasks in a timely manner, reach out to other board members for assistance, if you are unable to find assistance, let the co-chairs know.

Treasurer – notified she is resigning, see Treasurer sub section.
Secretary - vacant
Sponsorship - Pineapple Bliss & Concrete creations - Rainbow, Springfield Black Tie - Rainbow, American Foundation Suicide Prevention Missouri – Diamond

• 3 sponsorships in the last few weeks, another $1,050 in sponsorships

Entertainment – not present
Asst. Entertainment - vacant
Vendor – no update
Volunteer – Contacted SPIVA, both Ashley and SPIVA director having surgery in May, she would like to come speak in June
Media - no update
Marketing – not present
At-Large - Road Closure notice completed in drive
Youth Liaison - not present, carey removed from group message

2. Unfinished Business
A Open positions

• Asst. Entertainment Director – Shayna or special entertainment director unrelated to Drag.
  • Ron talked to Shayna about taking position, need to get a definite answer from Victoria/Shayna ASAP. Board may have to step in to book judges and entertainment if we don’t receive a response by next meeting related to unfinished agenda items.
  • Explore having director of entertainment who is not a performer to remove conflict of interest.
  • Wait until next meeting for composition of job duties
• Secretary
  • Ron nominates Taryn, Johnny seconds – motion passes no objections
• Accepting nominations
• Prior to this meeting, Treasurer resigned – need to fill open position.
  • Will wait until next meeting to nominate for position, Natalie to put name on account as secondary signor.
• Youth Liaison position open

B. Pride Pageant - June 26th

• Victoria has not provided information to Ron

• Setup time June 25th -
• Check to Marsha/Wilders $300
• Queen crown ordered by Shayna (submit receipt for reimbursement), sashes need ordered. Reuse King crown.
  • Contacted Springfield, Ron provided link to Shayna for sashes and get them ordered to receive in-time
• Who has a Jewelry set? - Ron ordered necklace stand – Misty had it last we knew, needs to be returned to Shayna or Victoria
• Category certificates
• Start of check-in time June 26th? - pageant start time is 4?
  • Clarify door open time and actual start of pageant.
• Solidify Judges (3) & Special Entertainment so far: Shayna, Joplin Rising Star.
  • Need 3 judges, can double as entertainment. Natalie will contact Victoria to find out who has been contacted so far.
• Scene/stage - Shayna, Johnny volunteered per last meeting minutes
  • Shayna said she does not need assistance.
• JOMO Pride Pageant banner - 3ft x 6ft
  • Needs to be ordered 2 weeks ahead of time.
• Score sheets/judges packets
• Silent auction donations
  • If you can get anything from businesses, get the info and Ron will get receipt.
  • Jessica maybe to provide themed custom shoes.
• Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7)
• Pageant photographer
  • Loni to ask Taylor Green for pics for pageant ($150 budget), Natalie to ask around as well.

C. PrideFest Aug 28th - 29th

• Day 2 - Pride Mimosa Breakfast - Offer from MGA & MGMA to instead host a drag brunch. They said we can work out whatever booking fee we were able for day 2 for them. Booking fee or cover for this event to pay for booking? Discuss. VOTE
  • Motion $150 booking fee each for the Drag Brunch – motion passes no objections
• Logistics for Day 2 check in/setup/breakdown need to be worked out
• Meeting with City for stage/logistics pending
• Loni to contact Kelly Probert to have her email the event insurance application - Email sent requesting event insurance application be emailed to Loni on 5/10/2021
• Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
  • Ray and Hailey to assist Josh
• Calendar of Events submission to board - Review & Discuss both options - VOTE
  • Motion: Motion caries for all outdoor activities for 1st day of festival
• Additional solo artists (singers) needed day 1 & 2
• Update on food trucks - Jarrett
• DJ Services - Whisky Dicks night of August 28th
  • Beefcake will do DJ duties.

D. Turnabout fundraiser - July 24th - Carey from Board, Mel from Blackthorn, Ron will if needed - anyone else? Other business owners? Whisky Dick's? Bodegas?

• Ron, Mel, Jessica, Beefcake, Johnny, Robert or Clint from Bodegas, maybe Issac from Arvest

E. Grant 2022 deadline is JUNE 10th -

• Crystal Methyd booking agent says we can book for 2022 with a deposit to save those dates. 2 numbers in 2 separate shows plus a separate meet & greet/signing event (can be different day) - quote was $3,000. May be able to negotiate price - also be present for Pride March? Discuss
  • Motion to approve deposit in grant – Natalie seconds, approved with no objections
• Discuss Booking reigning MGA & MGMA for Pride 2022
  • Motion to approve booking for grant – Loni seconds, approved with no objections
• Discuss moving Pride to September 10th & 11th 2022. End of August weekend conflicts with Mid-Mo pride & Murphysburg celebration which is now a 2 day event that weekend, falls a week after the holiday and 2 weeks after our Aug date, no other pride events conflict in the area – VOTE
  • Motion to approve move – Loni seconds, motion caries no objections
• Budget for Pride 2022 including Grant for 2022 is in the works. To be submitted by Ron & Loni for Board approval before full grant submission to JCVB - Preliminary mandatory grant meeting coming up.
• Sponsorship tiers being reworked and submitted to Board for approval before inclusion into the grant

F. Rotary Club event – June 3rd

• Who we are, when we formed, what we do, about the fundraisers and festivals
• Different ways to get involved in supporting our community and organization and what are the benefits for getting involved and benefits to the community – benefit to businesses who have diversity policies.
• Discuss educational outreach efforts
• Q&A
• Twin Hills Country Club 6-3, be there by 11:30a.
• Who is speaking? - Need bios submitted before deadline (Natalie, Ron, possibly more, younger member of community to speak Triston)
  • Ron and Natalie to submit bio and photo – Due by May 27th

G. Marketing -

• GAYLY - contract signed. ¼ page (4.6875" across 6" tall), minimum resolution 300dpi saved as pdf or Tiff, run in July publication, submission deadline May 10th - June 15th. Camera ready artwork to be submitted to board and approved by JCVB (takes 5 days for JCVB approval), before final submission. Visit Joplin MO logo, PrideFest logo, dates, website info etc. (this ad is large enough you can also put MGA promo photo, MGMA promo photo, Sara Cunningham, Hotel booking info, main pride (Bodegas logo), previous pride pics or whatever else you wanted to fit in.
• BOOMstl - Call 314-502-9191 ASAP to arrange media contract/invoice to begin process for ad set for "Main Page Boom.lgbt premium add (300×300) for $150 for each month July and August. Need deadlines when we call or any other info needed. Clicks go to custom URL of our choice, supports video, including 2 social media blasts and 1 email. $300 total. Must have visit Joplin MO logo, PrideFest logo, link to website, dates etc.
• CampKC (Now OutVoicesKC) - minimum 300dpi resolution, TIF, PNG, EDS, high resolution pdf or jpeg files allowed, to run in June "Pride Issue deadline for submissions June 11th, on stands 7/2. $300 biz card (3.375"×1.875") - Visit Joplin MO logo and PrideFest logo needed, website, festival dates etc.
• (All ads to be submitted to board for JCVB approval, before final submission.)
• Pridefest Logo needed ASAP
• JOMO Pride logo needed ASAP
• JOMO Pride Pageant Banner needed
• Graphic designer can do logos & artwork for $26 an hour – MOTION -
  • Natalie motions to move forward with logo and artwork to be completed by outside graphic designer (incorporate a Joplin theme in the logo and artwork) – Ray seconds motion. Motion carries with no objections.
  • Ron motions for Marketing Board Member removal from Board at next meeting (May 27, 2021) – Natalie seconds, motion carries no objections

H. Treasurer -

• Call Towneplace Suites by Marriott and give Shannon our CC info to file for Sara Cunningham, Vega & Pattaya.
• Pay Free Mom Hugs $200 on main site,
• call Missouri and get update from State Use Tax Exemption if possible before stage payment with tax
• Check for reimbursement to Ron & John
• Ad for Pageant event page 50
• Ad for Pridefest event page 40
• Call GAYLY and give CC info for ad payment $300
• Apply for booth for Third Thursday for June & August (vote for August, grant purposes)
• Copy of last check to Patrick Haase (web) needed to submit for reimbursement to JCVB as well as proof the transaction was completed on our end.
• Discuss hiring a CPA to handle finances
• MOTION - Add secondary Board member to bank account.
  • Motion to add Natalie to bank account – motion carries – no objections
  • Letter to bank adding Natalie Murray to account - notifying of Treasurer resignation, minutes attached to the letter – Taryn to draft letter, use letterhead from Drive

I. JOMOeq Business Plan Update for Board consideration - Natalie

• PrideFest Booth - Motion for free booth at Pride – motion carries no objections
• Up and running June 15th
• Moved meetings from 6-7 at JACC
• 3rd Tuesday of each month, recurring
• Need art donations for JOMOeq to sell at the booth to raise funds

J. Discuss donating to NEO Pride to help them get their feet off the ground and put on the 1st Pride in Miami - Booth June 19th

• Motion for board to booth at NEO Pride - Approved with no objections booth in Miami and donate $100 (no booth fee)
• Consider additional donation at a later date

K. Spiva Update - Ashley B

• Waiting for August to speak to the Board
• MSSU Gay Straight Alliance new President and Vice President – Ashley to make contact – Ashley trying to get a booth.

L. Arts District - Show Me Magazine $100 June promotion for organization and Pride. Authorize payment to Show Me the Ozarks Magazine - VOTE

• Motion to approve promotion in Show Me the Ozarks Magazine – Johnny seconds, motion caries, no objections

M. Discuss writing a point/strike system into bylaws

• Attendance, accountability, conflict of interest statements, code of conduct, etc. needs to be added to the bylaws (Johnny, Ron, Natalie) will attempt a draft to be included in the bylaws.

N. Miss Gay America Contract Approval (Ron read contract aloud)

• Motion to approve contract – motion carries, no objections

3 . New Business

1. Next Meeting date and time – May 27th 6:00pm
2. Adjournment