December 01st, 2021
JOMO Pride Inc Pride Planning & Annual Board Meeting Minutes
Sun Nov 28th, 2021 @ 5pm
In-person Blackthorn Pizza & Pub
Submitted by Ron
Call to Order
Roll Call – Approve Quorum
Board Members - Larry, Ashley, Ron, Lydia, Loni, Preston, Kimberly, Johnny (via phone)
Others in attendance - Tania, Remi, Julie
Approval of Ron to take minutes of meeting with no objections.
Approve Board Minutes October 17th - approved no objections
Approve Board Agenda for Nov. 28th - approved no objections
1. Reports of Officers and Committees
Co-Chair - met with chamber for interview, signed CVB 2022 contracts with legal - met with CVB, receipt for additional GAYLY ad received - reimbursement form needs submitted.
Co-Chair - Met with the drummer from The MIxed Tapes and they are interested in possibly holding a Queer Revival as part of Pride next year, could do in lieu of a parade. Loni to invite them to next meeting- Mentions talking to Patrick and Lynden about the closure of both Main and Joplin Ave temporarily like they did for the homecoming parade.
Treasurer - not present but said she is wanting to proceed with the position. Larry relays the bank account sits at $5,358.73
Secretary - resigned
Sponsorship - no updates
Vendor - no updates
Entertainment Director - no updates
Asst. Entertainment Director - no updates
Volunteer - no updates
Marketing - no updates
At Large - position vacant
Guest Speaker - none
2. Unfinished Business
Motion for approval of Bylaws document - Motion for approval of updated bylaws document was approved by unanimous consent.
Accept nominations for each position.
Co-Chair #2 (currently Loni) - Ron nominates Loni, seconded by Larry & Johnny, passed by unanimous consent.
Treasurer (currently Martha) - Martha was not present but accepted nomination from the Board on her behalf. Passes with no objections
Vendor Director (currently Larry) - Larry nominates himself, passes by unanimous consent
Entertainment Director (currently Kim) - Kim accepts nomination - passes unanimously
Marketing/Media (currently Preston) - Preston accepts nomination - passes unanimously
At - Large (currently vacant) -Roll over to next meeting - interest shown by Julie.
Secretary - resignation accepted by Board - Roll over to next meeting.
New Years Eve Bash -
$15 cover, $10 to Pride, $5 to Blackthorn to cover champagne toast
Need to order: champagne flutes(200 for $75), white decor, table covers, party favors(300 pieces for $90), hor d'oeuvres (cracker & cheese tray, cheese bread trays - Blackthorn, veggie tray, little smokies in crock, giveaway/door prizes) - self-serve with gloves and utensils. - Lydia says she can assist with trays.
Door - 2 (one extra person on hand for various needs)
Stage/performer assistants - 2 (one in front with stage - one in back dressing with walkies) - Stephan is performing. Need another dedicated volunteer. Discussion about making sure our stage/entertainment hand is there to ensure smooth transition and flow of event.
50/50 raffle helper - 1
2 general volunteers - food assistants
Additional ad funds - $$50 - MOTION by Ron - approved no objections - Preston to boost ad.
Countdown to midnight done by visual graphic on drop down screen in back.
Color scheme is White Silver and Gold.
New Years Eve
Blackthorn - feb 12th - Valentine's Show - non binary show?
Preliminary Performer list - Vincent Van Ross, Remi, Missie Maxim, Energia, Maxine Knopf
Post event page
2nd fundraiser moved to March for disability awareness month - Book house a possibility
March - Joplin's Got Talent Round 1
Joplin Avenue Coffee - Ron to get dates from Autumn
One flyer for the whole competition with all info for all rounds
April - Drag Bingo
Date - Locker Room dates will be selected at pre opening meeting with owner.
May - Joplin's Got Talent Round 2
Date - Ron or Stephan to contact for possible dates.
Blackthorn - Joplin's Got Talent Round 3
Locker Room or Wilders - Pride Pageant
July - Drag Bingo
All ages - transmit video into front room for this event
August - Joplin's Got Talent Finale
Wilders possibly with food truck
September - PrideFest 9th-11th
Motion for $50 preliminary Ad - approved no objections
Teaser ad live in GAYLY - NOV - reimbursement for needs filled out and submitted to CVB.
Projector and blow up screen for Movie in the Park - ron talk to patrick
New set of walkies
Pride Parade? - Discussion of Pride Parade and alternatives for Fri September 9th; QueerRevival & Meet & Greet. Board in consensus we should start planning the parade for 2023 and have a "soft open" on the 3 day festival.
Treasurer duties- letter from co-chairs reflecting new treasurer to bank and addition to account including card, letter from co-chairs reflecting new treasurer/registered agent to IRS/file new address, File 2020 990, file 1,500 payment to Crystal Methyd to IRS, submit updates to MOSOS, rectify balance sheet, submit for State-use tax exemption with Missouri Secretary of State & Missouri Department of Revenue.- letters for IRS and bank have been completed and uploaded to Google docs by Ron.
Website- Updates on site to be live soon.
Marketing - flyers and ad for feb, flyers for JGT, ad for pridefest, pride photo dumps, review marketing plan for 2022 grant document
3 . New Business
Next Meeting date and time - December 12th 6pm - Blackthorn
Floor Open for Submissions
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