Board of Directors Meeting & Board Agenda
Thur. Feb 11th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub (pending weather)
Submitted by Co-Chairs: Ron & Jaclyn
Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -
Approve Board Minutes Jan 28th -
Approve Board Agenda for Feb 11th –
1. Reports of Officers and Committees
A. Co-Chairs – Road Closure Permit submitted cost is $150 to be paid before the event.
B. Treasurer – File 990 irs,
C. Volunteer Director update-
D. Sponsorship Director update – Corporate Sponsorship secured by Robert & Clint.
E. Vendor Director update
F. Marketing Director update – email to GAYLY sent. Need to call Boom and Camp KC, haven't replied to email inquiry.
G. Entertainment Directors updates -
H. Secretary update – Position available
I. Media Director update - Position available
J. Youth Liaison Director update –
K. At-Large Board update - Position available
2. Unfinished Business
B. 2021 Fundraisers
*Event raised 2,200
*1,000 Corporate Sponsorship secured at event in addition
*Door - 800, Silent auction - 750, 50/50 - 140, tips - 480, misc online donation 50, 1000 corporate
Volunteer Positions - plenty of volunteers, more than needed
Entertainers/Hosts/DJ service paid 5 @ $50 ($250) victoria, misty, shayna, kidney, chase
Marketing Director to create facebook event page graphic /event flyer before ad is put on event asap.
$40 ad approved at last meeting
Jewelry package already secured
King Crown already secured
Order sashes (2)
Make/order new banner - JOMO Pride Pageant 3ft x 6ft (Marketing)
C. Show Me America Pageant - Promoters are wanting to hand the pageant over. Already paid: 800 franchise fee + crown, MGA booking, MC booking, ⅖ judges booked which double as entertainment. Left to be paid: ⅗ judges, 5-6 hotel rooms (judges/entertainment/MGA), prize package 800-1000 cash split up for prize package $, plus flowers/plaque or whatever else, 500-600 per winner (crowned and 1st alt) to go to nationals. All paperwork, books, contacts will be handed over as well as assistance. (May try to have another take over pageant and still host at our event) If not we must quickly alter Day 2 activities and add an early mid morning show/event and evening show/event. No entertainment Directors present so item is tabled until the next meeting. VOTE
D. Hot Checks Discussion - Decided a public statement would be crafted, sent to board for approval, omitting identifiable information, to inform our partners and others with vested interest in our organization of the incident that has occured and that we are working to take care of the issue through all legal remedies. Motion was seconded and adopted pending final approval from board with wording
E. GAYLY Sponsorship offer - Grant approved funds for marketing a 2.2 x 2.3 business cube in GAYLY print: $260 in July. Editor in Chief would be willing to give is a half page ad which runs $800 normally, for $300, and the other $500 will be subsidized as a Rainbow Sponsorship from the GAYLY magazine. MOTION was passed by unanimous consent at previous meeting
F. Marketing - contact BOOm, Camp KC by telephone and get proper formating, deadlines etc for ad sets. Gayly is a half page. Ron will create logos folder for main sponsors and required logos (gayly, Bodegas, visit Joplin mo, chamber of commerc, our logo), flyer and event page graphic for drag bingo, flyer and event graphic for PrideFest (artwork must be approved prior to going live), new pridefest logo, new jomo pride logo.
H. CVB Grant update - logos sent - paperwork secured for artwork approval regarding Pride and process, end of event report, hotel tracking report and the guest surveys.
I. Co-Chairs - Event Insurance/road closure permit/Grant rework and resubmit to reflect changes to lineup, payments etc
J. Carey/Treasurer - Form 990 needs filed, working on state use tax exemption before pymnt to stage for 2300 purchase so we dont have to pay tax. Contact IRS and get us a new non profit tax letter sent reflecting our new address.
K. Website - minutes/agenda page added, pageant page (to be made available for the board to keep up on) , vendor & sponsor log-in/logistics page and vendor logistics
M. Vendor Director - Contact food trucks and get them to apply through link.
N. Sponsorship Director - collecting donations for April 2nd, Bodegas - 1000 corporate sponsorship
O. New JOMO Pride Banner - New JOMO Pride Pageant Banner - Event/informational flyers - A frame poster signs (sponsors - event itinerary - on site) - Hand Fans - event shirts - Mainstage event banner (graphic and banner to be submitted by Bodegas)
P. Pridefest logo - Was decided that with the lack of time, resources and empty board positions we will go forward with Pride without an official theme. Create general logo for JOMO PrideFest 2021, may incorporate with the “return of Pride”. Motion passed by unanimous consent at previous meeting
Q. New JOMO Pride Logo - Marketing Director is currently working on. Need to solidify soon for marketing material, ads and other prints.
S. Board positions discuss - Secretary (open), At-Large (open), Media (open) - post soliciting community members was made, another to go out
T. Host Hotel - none have contacted us back that were forwarded by CVB. Ron and Jaclyn to contact/meet in-person
U. Sara Cunningham - Founder Free Mom Hugs invited to pride. Waiting on confirmation. Discussion of getting her a hotel room that night if she chooses to stay and possibly a stipend for travel from OK. Board to discuss further
V. Diversity Band made contact and are unable to play for Pride. Ron sent a message to BAM and awaiting confirmation
3 . New Business