JOMO Pride Inc board agenda 2/25/21
Board of Directors Meeting & Board Agenda
Thur. Feb 25th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Jaclyn
Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -
Approve Board Minutes Feb 11th -
Approve Board Agenda for Feb 25th –
1. Reports of Officers and Committees
A. Co-Chairs –
B. Treasurer –
C. Volunteer Director update-
D. Sponsorship Director update –
E. Vendor Director update -
F. Marketing Director update – G. Entertainment Dirs. update -
H. Secretary update – Position available
I. Media Director update - Position available
J. Youth Liaison Director update –
K. At-Large Board update - Position available
2. Unfinished Business
B. 2021 Fundraisers
-ad is live
MOTION - Pay 5 @ $50 - 4 entertainers/hosts & Chase for lights & Sound.
Pride Pageant Fundraiser - JUNE - Wilders Event Center - Date:
Order Queen Crown
Jewelry package already secured
King Crown already secured
Order sashes (2)
Make/order new banner - JOMO Pride Pageant 3ft x 6ft (Marketing) (vistaprint)
C. Show Me America Pageant - Promoters are wanting to hand the pageant over. Already paid: 800 franchise fee + crown, MGA booking, MC booking, ⅖ judges booked which double as entertainment. Left to be paid: ⅗ judges, 5-6 hotel rooms (judges/entertainment/MGA), prize package 800-1000 cash split up for prize package $, plus flowers/plaque or whatever else, 500-600 per winner (crowned and 1st alt) to go to nationals. All paperwork, books, contacts will be handed over as well as assistance. (May try to have another take over pageant and still host at our event) If not we must quickly alter Day 2 activities and add an early mid morning show/event. Misty said she would talk to Victoria. Final Decision - Vote
D. Hot Checks - public statement omitting identifiable information to be posted for transparency on our page - Statement sent to board & posted on page.
E. Waiting on invoice from GAYLY for sponsorship/ad exchange - half page $300/$500 Rainbow Sponsorship
F. Marketing - contact BOOM, Camp KC by telephone and get proper formating, deadlines etc for ad sets. Ron created logos folder for main sponsors and required logos (gayly, Bodegas, CVB, chamber of commerce, our logo etc) for pride flyers etc, make event page graphic for PrideFest (artwork and flyer must be approved prior to going live for PrideFest related marketing), new pridefest logo, new jomo pride logo.
G. CVB Grant update - paperwork secured for artwork approval regarding Pride and process, end of event report, hotel tracking report and the guest surveys.
H. Co-Chairs - Event Insurance/road closure permit/Hotel partnership - Towne place Suites by Marriott, to contact Drury as well.
I. Carey/Treasurer - Form 990? Check on state use tax exemption before pymnt to stage for 2300 purchase so we dont have to pay tax. Contact IRS and get us a new non profit tax letter sent reflecting our new address.
J. MOTION- $20 ad on post for fourstatesfinest voting - all members should be sharing and voting daily
K. Board members to engage in sharing posts from JOMO Pride page regularly including events and other important posts. Being good stewards of JOMO Pride includes promoting our organization regularly, publicly, especially through social media. If you are sharing other things on your page then you should be sharing JOMO Pride stuff as well.
L. Vendor Director - Contact food trucks and get them to apply through link.
M. Sponsorship Director - collecting donations for April. Just had surgery. Needs assistance from Board to help assist. Roughly 15-20 items for Bingo Prizes & 20-25 items for silent auction. - reform Sponsorship Committee.
N. New JOMO Pride Banner - New JOMO Pride Pageant Banner - A frame poster signs (sponsors - event itinerary - on site) - Hand Fans - event shirts - Mainstage event banner (graphic and banner to be submitted by Bodegas)
O. Turnabout Fundraiser discussion
P. Board positions - Secretary (open), At-Large (open), Media (open) - post soliciting community members was made. Any nominations?
Q. Josh's contact with Ryan Gibson for Drury
R. Sara Cunningham - Founder Free Mom Hugs invited to pride. Discussed getting her a hotel room that night and a stipend for travel from OK at previous meeting. Ron contacted and offered a room and possible stipend pending Board approval.
Discuss further. MOTION -
S. Ron is waiting on confirmation from BAM to replace Diversity.
T. Discuss making a donation to the Minnie Hackney Community Service center on behalf of JOMO Pride.
3 . New Business