jomo pride board meeting minutes 2/25/21
Board of Directors Meeting & Board Minutes
Thur. Feb 25th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Jaclyn
Call to Order
Roll Call – Approve Quorum
Board Members - Ron, Jaclyn, Johnny, Misty, Ashley, Jarrett,
Others in attendance - Shayna, Loni (at time of quorum call), Larry, Jessica
Approval of Ron and Jaclyn to take notes and submit minutes passed with no objections
Approve Board Minutes Feb 11th - passed with no objections
Approve Board Agenda for Feb 25th – passed with no objections
1. Reports of Officers and Committees
A. Co-Chairs – Working on hotel Sponsorship
B. Treasurer – not present
C. Volunteer Director update- no updates
D. Sponsorship Director update – working on donations, needs assistance from board due to surgery
E. Vendor Director update - no updates
F. Marketing Director update – not present
G. Entertainment Dirs. update - Date secured with Marsha at Wilders. Setup on June 25th, event June 26th.
H. Secretary update – Position
I. Media Director update - Position available
J. Youth Liaison Director update – not present
K. At-Large Board update - Position available
2. Unfinished Business
B. 2021 Fundraisers
-ad is live ($40)
MOTION - Pay 5 @ $50 - 4 entertainers/hosts & Chase for lights & Sound. Motion passes by unanimous consent.
Pride Pageant Fundraiser - JUNE - Wilders Event Center - Date: June 26th
- Shayna Towers requests both King and Queen crown match. Those present in consensus.
Jewelry package already secured
King Crown from 2019 in stock. What to do with it?
Order sashes (2) - larger sashes needed. Misty is looking into this.
Make/order new banner - JOMO Pride Pageant 3ft x 6ft (Marketing) (vistaprint) - hold off until other marketing needs are finished.
C. Show Me America Pageant - Misty to talk to Victoria asap. Was discussed we should give promoters/owners time to get pageant under new ownership.
D. Hot Checks - Statement sent to board, approved & posted on page for transparency.
E. Waiting on invoice from GAYLY for sponsorship/ad exchange - half page $300/$500 Rainbow Sponsorship
F. Marketing - contact BOOm, Camp KC by telephone and get proper formating, deadlines etc for ad sets. Ron created logos folder for main sponsors and required logos (gayly, Bodegas, visit Joplin mo, chamber of commerce, our logo etc) for pride flyers etc, make event page graphic for PrideFest (artwork and flyer must be approved prior to going live for PrideFest related marketing), new pridefest logo, new jomo pride logo.
G. CVB Grant update - paperwork secured for artwork approval regarding Pride and process, end of event report, hotel tracking report and the guest surveys.
H. Co-Chairs - Event Insurance/road closure permit/Hotel partnership - Towne place Suites by Marriott (Ron talks to Shannon on Tuesday at 1). Ron & Johnny to contact Drury as well.
I. Carey/Treasurer - Check on state use tax exemption before pymnt to stage for 2300 purchase so we dont have to pay tax. Contact IRS and get us a new non profit tax letter sent reflecting our new address. Double check 990 is filed.
J. MOTION- $20 ad on post for fourstatesfinest. Motion carries with no objections - all members should be sharing and voting daily.
K. Board members to engage in sharing posts from JOMO Pride page regularly including events and other important posts. Being good stewards of JOMO Pride includes promoting our organization regularly, publicly, especially through social media. If you are sharing other things on your page then you should be sharing JOMO Pride stuff as well.
L. Vendor Director - Contact food trucks and get them to apply through link. Should be solidified within the next 30 days.
M. Sponsorship Director - collecting donations for April. Just had surgery. Needs assistance from Board to help assist. 15 or so prizes and auction items on hand. Roughly 15-20 items for Bingo Prizes & 20-25 items for silent auction needed.
N. New JOMO Pride Banner - New JOMO Pride Pageant Banner - A frame poster signs (sponsors - event itinerary - on site) - Hand Fans - event shirts - Mainstage event banner (graphic and banner to be submitted by Bodegas)
O. Turnabout Fundraiser discussion - Shayna, Misty & Victoria to talk further and work out details. Discussed we would solicit gauge interest from others. Discussion to carry over to next meeting.
P. Board positions - Secretary (open), At-Large (open), Media (open). Discussed board position details in bylaws. Loni Smith expressed interest in Secretary position. Loni was formally small business incubation at the Chamber and is now doing Disaster Recovery. Board appoints Loni to serve as Secretary with no objections. Loni accepts appointment.
Q. Joshs contact with Ryan Gibson for Drury - Ron & John to contact
R. Sara Cunningham - Founder Free Mom Hugs invited to pride. Discussed getting her a hotel room that night and a stipend for travel from OK at previous meeting. Ron contacted and offered a room and possible stipend pending Board approval.
Discuss further. MOTION - to approve hotel accommodations for Sara Cunningham August 28th. Motion carries with no objections. Ron to get in touch with Sara to see her thoughts on the travel stipend and get back with board. Loni suggest the federal mileage rate which equates to about $250. Ashley discussed giving Sara one of our community awards - those present agreed.
S. Ron is waiting on confirmation from BAM to replace Diversity.
T. Discuss making a donation to the Minnie Hackney Community Service center on behalf of JOMO Pride. They were the only 24/7 warming center within the city during the arctic freeze. Membership to Minnie Hackney was discussed. MOTION - $200 donation to Minnie Hackney to include organization yearly membership. Motion carries by unanimous consent.
3 . New Business