JOMO Pride Inc Meeting Minutes JAN 18TH @ 6:30pm Blackthorn Pizza & Pub Submitted by: Ron
Call to Order Roll Call – Approve Quorum Board Members - Loni, Ron, Johnny, Ashley, Lydia, Kein, Kelsey Others in attendance - Naomi, Sheba, Leigh, Steve, Brett, Michael, Cecil, Jaclyn, Denise
Approval of Board Minutes - Dec 4th - no objections Approval of Board Agenda - Jan 18th - no objections
Guest Speaker - Leigh Baker - Access Family Care - Discusses ACCESS's new HIV Screening & Prevention program. demonstrated Oraquick At-home Screening test kit and Sure Check fingestick check, gave out bags with further information. Talked about their Pharmacy program offering low cost meds, passed around info for those interested in joining a community driven advisory board. CDC has targeted MO and other high risk areas with high STD rates. Grants were given out to provide money through DHSS to provide testing and additional services, Access took part in this process and was awarded a 3 year grant to help expand education, public testing and prevention.
Discussions of Mobile testing/medical Unit - Ron motions, with no objections, for early approval to have ACCESS at Pride with mobile testing and waive vendor fees - no objections
Looking for ways to expand access to testing and education to the public; Mobile unit at Pride, Community driven advisory board, Testing info and handouts during Pride events and other LGBTQ events in the area, meeting with JOMOEQ as well.
1. Reports of Officers Co-Chair - Thea Austin contract signed, IV King Contract signed, booked stage and sound for Pride, submitted road closure for street fest, but not Parade - waiting on recommended street closure start time from public works Co-Chair - Treasurer - Balance: 11,321.97, check for Thea Austin Wrote for ., , IRS login on website fixed, maintenance on site - waiting to file 990. Received all bank statements to start on spreadsheet to file state use tax exemption - assistance needed on sheet. Secretary - open Sponsorship - open Vendor - Vendor applications now open Volunteer - Will reach out to see where members want to volunteer during upcoming event. Marketing - Entertainment - Entertainers lined up and approved for Feb 11th. Asst. Ent - Media- Committee Director - Membership doc updated and current
2. Unfinished Business
Open Board positions
Secretary 2yr -
Board reviews requirements and job description - Sheba Lewis nominates herself, seconded by Ron
Board to send bylaws from Secretary position - will review - Election moved to next board meeting.
Board reviews job descriptions - role requires more work due to nature of donations, upkeep to records, outreach etc - Naomi Stephens expresses interest in position - Board to send Bylaws from Sponsorship position - will review and attend next meeting.
Joint outreach ideas - 3rd Thursday
Updates from Jaclyn and Cecil-
Held Self Care Canvasses event with over 30 community members present, will send event dates and pages to put them on Pride socials, Expresses to have Pride members more involved and attending JOMOEQ events, Feb 21st next EQ meeting
Open JOMOEQ positions - Treasurer and Historian.
Board consensus to have JOMOEQ present with a table and info at all pride events that JOMOEQ is available to help with outreach.
Board - instruct bank to open a secondary checking account under Pride for JOMOEQ Committee. Treasurer of JOMO Pride Inc - Lydia, and Treasurer of JOMOEQ Committee to head account - no objections to proceed
JOMOEQ to elect new Treasurer to be added as secondary on sub account.
Is accepting Members
Donations for fundraisers needed
15 silent auction items gathered, more requested
Email threads to old Sponsors, outreach to new sponsors needed
Discuss Membership cards - board in consensus to use electronic means during events
Membership document updated - update again after meeting
Went over updates performed. All updates completed except with our log in for current site to blog pages/minutes/jomoeq/pridefest - Patrick trying to resolve issues.. Applications for Parade, Sponsorships and vendors are complete are ready on site to promote.
Review Grant specs docs for 2023
Make contact with/start grant advert specs
Post/graphic announcing open enrollment for Sponsorship/parade/vendors
Put Feb 11th fundraiser on VisitJoplinMO
Compile 2022 Sponsor graphics & info for business directory on website
Media notes- replying to messages on social media, frequent posts (pridefest info/event pages, fundraiser info event pages, sponsorships, national LGBTQ days, jomoeq meetings, pride meetings, local LGBTQ events of interest etc)
Compiling transaction spreadsheet and completing 990 filing
Secondary JOMOEQ Committee account
Fundraiser Outlook 2023 -
Ideas- Whitney offered space for Zumba at 24hr fitness, Yard Sale/Rummage sale in a lot of possibly Unity or Book house, Sports of some sort but might require insurance or additional coverages, Empire market to host event?, Fashion Show, Bowling night, Joplin Improv Group joint fundraiser or fundraiser with C2C? Pride night at a restaurant and give % of sales to Pride?, Splash Bash at local pool?, Film Festival/movies in park?,
February 11th -
Motion $50 social media ad to run until Feb 11th. - approved no objections
Photo booth - Loni and board decide not to use previous photo booth pieces due to size and weight. Kevin (Ent Dir) to reach out to Chalea o see if she would like to help.
Donation items still needed, about 15 gathered for silent auction so far
Volunteers - johnny will reach out in chat to solidify before event