JOMO PRIDE BOARD MEETING MINUTES

​JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sun August 28th 2022 @ 6:30pm
Blackthorn Pizza & Pub MINUTES SUBMITTED BY SECRETARY STEPHANIE MARSH  8/31/22

Sign-in & Speaking Requests

Call to Order
Roll Call – Approve Quorum
Board Members – Stephanie, Kelsey, Lydia, Kam, Ron, Ashley, Preston, Johnny
Others in attendance -

Approval of Board Minutes - August 21st – Ron Motions, no objections
Approval of Board Agenda - August 28th – Ron Motions, no objections

1. Reports of Officers
Co-Chair – No reports
Co-Chair – absent
Treasurer – $17,591.08 balance, insurance paid, checks arrived, Gayly paid by certified and $500 of Crystal fee has been made
Secretary – no reports
Sponsorship – no reports
Vendor – fielding questions for vendors for PRIDE.
Volunteer – 27 volunteers already , still looking for more chairs, 1st volunteer meeting sept 4th and 7 @6:30pm, GSA webb city could not have booth, but can pass out flyers, GSA 
Marketing – banners are complete for main stage, and parade
Entertainment – final list of shows are complete, working on gathering music for all drag performers
Media- absent
At Large – can volunteer for PRIDE

2. Unfinished Business
1.     Pridefest
1.     Call for volunteers - schedule volunteer orientation meeting 4th & 7th @6:30pm at Blackthorn
1.     Volunteer post to be made and shared 
2.     Ashley to meet with Ron to go over duties, old duties in drive – 6am-7am, All vendors volunteers, lead volunteer with 6-8 vendor volunteer; assist vendors with set up; 8am vendor check-in; 9am chairs and table on sidewalk; 10:30am vendor check-in ends; 11am opening ceremony – March volunteers in place Joplin 4-6th  street – Ron is supposed to supply Secretary with the detailed itinerary to post in minutes
3.     Master Volunteer list --  not complete with who is doing what.  Ashley and Ron are working on this
4.     Go over various volunteer duties and schedule 
2.      
1.     September 9th -
1.     Load in of items to blackthorn prep -
2.     6pm-9pm blackthorn meet & greet - will get light snacks, have info table, early bird free raffle entries – jomo pride booth with fans
2.     September 10th -
1.     Meet & greet update - need backdrop with curtain. Discuss how many need to pay. Who is directly on messaging each person who's applied - solidify lineup – Preston is working with Lydia to make sure everyone is paid and payments are received
2.     Flow/announcement sheet in works  -- Ron is working on this
3.     Need mobile curtain for headliners to walk to stage – Ron discusses how to put this together for protect headliners from being seen before performance
4.     Chairs from churches to Joplin avenue then to park – Unity, Southside Christian Church, Impact Life??
3.     September 11th -
1.     Drag Brunch – Chaos – owners are setting up at 8am, 50 free meals, DJ Josh Shackles, Chris Fiddler, board members may attend if not needed at the park for set up
1.     Event to start at 1030.
2.     Setup 8am with food service., bar is coming up
3.     Buffet $20, entrance to show is free, first 50 free.
4.     Brunch flyer
2.     Pride In the Park – Landreth
1.     12-7
2.     Flyer for kids show to be made – finish before meeting but not posted until after final request
3.     Round up prizes for free bingo – Ron is working on the details for this
4.     Need additional 10x10canopy  -- asking around. Steph is going to contact Sponsors KOAM for an extra one.
3.     Park payment for electric stations - event contract Lydia signed, ron will send Monday Aug 29, 2022
4.     Meet with public works on electric for Joplin Ave - emails and messages sent Ron needs to complete tasks
4.     Vendor spaces chalked out - determine space – Ron and Kelsey will mark out plots after meeting
1.     Food vendor email to go out with health dept - health department called.
5.     Posting event page, flyers, reminders, sponsors frequently leading up to pride – invite and post!! – all board members need to share and invite friends to share
6.     Flag poles need adjusted and rescrewed
7.     Porto potties 2 needed one for each location - ordered $395 total
8.     Call city to get additional trash cans on site
9.     Website needs
1.     Post new sponsor graphic & update sponsor page to 2022-after pride
2.     Add rainbow & corporate sponsors to LGBTQ directory per sponsorship exchange
10.Reimbursements for grant
1.     Gayly $520 payed - PAID
11.Make contact with additional hotels/get rooms/links/tracking . - loni suggests contact cvb and Donna to see what they can do to assist. Choice quality and comfort
12.On site surveying of attendees needed each day of pride - do drawings for taking surveys - free brunch ticket giveaway drawings for surveys - create form -  Loni is creating form
3.     October - Monster Ball OCT 29TH SAT heather motions, ron 2nds motion
1.     Headliner ideas, Karma Khaos, Coco Caine - board will continue to look/reach out – entertainment director reaching out to potential performers
4.     Future Pageant discussion – Heather motions, Johnny second, no objections.  Loni and TJ absent
3 . New Business
1.     Next Meeting dates -
1.     Sun 28th
2.     Sun 4th (also volunteer organizational meeting) 6:30pm at Blackthorn
3.     We'd 7th (also volunteer organizational meeting) 6:30pm @ Blackthorn
4.     Schedule passes by unanimous consent.
2.     Speaker Requests -
3.     Floor Open to Board
4.     Adjournment