Jomo Pride Board minutes 5/27/21

Pride Planning & Board Minutes 5/27/21
JOMO Pride Inc Pride Planning & Board Meeting Minutes
Thur. May 27th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Secretary - Taryn Smith 

Call to Order
Roll Call – Approve Quorum – Quorum approved
Board Members – Ron, Loni, Taryn, Johnny, Natalie, Jarret, Ashley on phone, Raymond
Others in attendance – Ida(Larry), Hailey, Ashley, Shayna
Approve Board Minutes May 13th – Approved with no objections
Approve Board Agenda for May 27th – approved with no objections

1. Reports of Officers and Committees
Co-Chair(s) - Rotary Club presentation, “Met” for preliminary grant meeting, met @ Bank, Loni received event insurance paperwork from Probert, got with TJ to work logos, working on finishing artwork for ads to submit to board then JCVB, grant
Treasurer - position open - Larry said balance is $15395.22
Secretary - None
Sponsorship - Liberty Utilities $400 Rainbow, collecting donations-sponsorships will close July 1st
Entertainment – Not present
Asst. Entertainment - position open
Vendor -posted in a food truck group about the event, Bacon Me Crazy showed interest. Waiting on a few to get back - deadline next Friday June 4th
Volunteer - None
Media - None
Marketing - position open
At-Large – no updates
Youth Liaison – Natalie had mentioned having  a second youth liaison so we can have backups

Guest Speaker(s) - Jasper County CASA - presentation (15min) followed by brief Q&A- did not attend

2. Unfinished Business
A. Pride Pageant - June 26th

• Setup time June 25th – verify with Marsha
• Check to Marsha/Wilders $300
• Queen crown ordered by Shayna (submit receipt for reimbursement), waiting on sash quote Reuse King crown & jewelry set - get in hands of board asap Necklace stand came in.- Ron asked Victoria to order sashes and not to wait for quotes
• Category certificates
• Contestant check in from 1230p-230p. Contestants checking in after 230pm will receive a point deduction. Contestants cannot check in after 3pm.
• Doors open for seating at 3pm, Pageant starts at 4pm.
• Confirm with Marsha- Ron is calling and will leave voicemail- take check to her personally
• Solidify Judges-Victoria said they have selected three judges
• Solidify Special Entertainment
  • Shayna Towers - $200- get with her to see exactly who she is getting- Motion to pay $200 - no objections  
  • Joplin Rising Star - $75
  
  
  
  
• JOMO Pride Pageant banner- logos are finished
• Score sheets, judges books/packets- Victoria
• Scene/stage – Shayna and Victoria helping
• Silent auction donations
• Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7) - Add Stephan Storm to the volunteer list side to assist if she is not helping on pageant side.
• Pageant photographer & titleholder photographer? Motion to contact Emily Jordan for possible hire - No objections
• Applications for pageant online - Kyle Richardson/ Giggles LaRoux

 
B. PrideFest Aug 28th - 29th

• Logistics for Day 2 check in/setup/breakdown need to be worked out
• Meeting with City for stage/logistics pending
• Working on event insurance application
• Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas in email), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
• VOTE - Music by Anne Howe segment during pride. 30min - $150? Motion to have Anne Howe segment - motion approved for $150
• Update on food trucks - Jarrett - need to touch back with food vendors. Ron - apply pressure
• Discuss email from Simba Hall & 2021 Mr Gay America booking. 300 1 day, 400 2 day plus lodging and travel. Simba says he will help with some of costs if we can make it happen. 400 for booking travel would be 350 to 400- Ron is going to clarify how much Simba would contribute
• Discuss email from Mr Gay Missouri America KC Sunshine. Booking fee is normally 250 plus lodging but willing to drop fee due to organizations rebounding from covid-Ron thinks he can get it down to $175 and hotel - motion approved
• Need headliner for final show to promote and push attendance. Simba? Londenn?
• Green Room for headliners? Ron had conversation with Mel, she is okay with us being outside during pridefest
• On-street dressing area - Shayna, Is utilizing the back of Blackthorn or Joplin Avenue Coffee possible during the day for this if needed? – wanting a camper for the girls to get ready

C. Turnabout fundraiser - July 24th - Ron from Board, DJ Beefcake, Jake from Whisky Dicks, Arvest. Mel is unavailable – COJ Whitney Pachlofer - Ron to give Loni information to pass along for Whitney and Issac(Arvest)

D. Grant 2022 deadline is JUNE 10th -

• Discuss on booking Mr Gay America 2022. Same booking fee as MGA - to include in grant – VOTE- no objections
• Budget for Pride 2022 including Grant for 2022 is in the works. To be submitted by Ron & Loni for Board approval before full grant submission to JCVB - Preliminary mandatory grant meeting attended - rescheduled
• Sponsorship tiers being reworked and submitted to Board for approval before inclusion into the grant
• ​Review & approve preliminary budget- photographer increased to $900, Ron to contact CVB for potential PA system in grant

E. Rotary Club event -

• Twin Hills Country Club 6-3, be there by 11:30a. Natalie and Ron will be there to take care of it

F. Marketing -

• GAYLY - contract signed. ¼ page (4.6875" across 6" tall)
• BOOMstl - Call 314-502-9191 "Main Page Boom.lgbt premium add (300×300) for $150 for each month July and August. - with link
• CampKC (Now OutVoicesKC) (3.375"×1.875")
• JOMO Pride Pageant Banner
• MOTION to pay TJ Mcdonald $25 an hour X 8 hours (2 logos produced for PrideFest & JOMO Pride) MOTION to pay $200 to TJ McDonald for logos - motion passed no objections

G. Treasurer -

• Call Towneplace Suites by Marriott and give Shannon our CC info to file for Sara Cunningham, Vega & Pattaya.
• Pay Free Mom Hugs $200 on main site,
• call Missouri and get update from State Use Tax Exemption if possible before stage payment with tax
• Check for reimbursement to Ron & John $200
• Ad for Pageant event page 60 needs added
• Call GAYLY and give CC for add payment
• Call BOOM give CC for ad payment
• Call OutVoices and give CC for payment
• Apply for booth for Third Thursday for June & August
• Arrange donation of 100 to NEO Pride
• MOTION - Add secondary Board member to bank account. Add Loni-Raymond second- Motion passes no objections 
• Pay TJ McDonald for logos
• Carey to handover all Pride material
• Ask Carey to delete the PrideFest ad on her end or we won't be able to put another ad on there
• Pay for sashes
• Ron nominated Larry (past treasurer) for treasurer position-Natalie second. Board approved contingent upon interim period and required to be voted in at next annual board meeting
• Loni and Ron to go to bank Friday the 28th to add Loni to the bank account with photo ID and mail. Larry to reinstate his credentials upon return to Joplin.

H. Current Grant 2020 marketing requirements

• Start June 1st (Targeted FB Page to lgbtq Spfld, KC, Stl, Wichita, NWA/Fayettville, Tulsa, OKC) Run for 30 days ($50)
• Start June 1st (Targeted event page promotion to lgbtq spfld, kc, wichita, stl, nwa, tulsa & okc) - run for 30 days, repeat in July & August. ($50 x3) Carey needs to release on her side
• June - $50 giveaway to promote PrideFest (share/like/tag contest) covered by grand- gift cards from Blackthorn and Joplin Ave Coffee $25 each
• Ron to get ahold of Carey to unlock all Facebook ads
• Need to complete high level audit of bank accounts

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I.Password gmail/google – message Ron if you need the Google passwords. Natalie brought up changing passwords when board members leave.

J.Open positions

• Asst. Entertainment Director
• Treasurer
  • MOTION to add Loni to bank account as secondary- motion passed no objections
  • Ensure removal of Carey
  • Bank tomorrow 5/28/21 to issue cards and add to account to start catching us up on payments
  • Carey to release all Pride documents and items
  • Larry as Interim Treasurer until annual board meeting – election passes no objections
• Marketing Director- Johnny nominates Hailey for Marketing Director vacancy -motion passes no objection
• Accepting nominations

3 . New Business

1. Next Meeting date and time - Before Grant deadline. Do not need to have another meeting before grant deadline- Ron put out the outline and the board can approve the grant budget online
2. Ashley needs $60 dollars for mugs for the judges at the pageant – Natalie motions to approve- Hailey seconds - motion passes no objections
3. Next meeting June 10th 6pm Blackthorn
4. Adjournment