JOMO pride inc meeting minutes august 5, 2021

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. August 5th, 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs
Call to Order
Roll Call – Approve Quorum
Board Members – Ron, Johnny, Lydia, Larry, Ashley, Preston, Taryn, Loni
Others in attendance – Jessica, Raven
Approve Board Minutes July 22nd – approved, no objections
Approve Board Agenda for August 5th – approved, no objections
1. Reports of Officers and Committees
Co-Chair - Grant presentation, event insurance, check to city road closure/permit, working with food vendors/city, finished day 2 setup logistics, Marketing meeting with Chamber, met with Ashley over volunteer positions, merchants vendor license secured, Ron & Ashley went to trophy house - Trailblazer award ordered. Will be around 100.
Co-Chair – No update
Treasurer -$13744.69 in account
Secretary – No update
Sponsorship - Collecting gift cards and Pride raffle items, ask other board members to do the same
Vendor – Not present
Entertainment Director – Vacant
Asst. Entertainment Director - Pride set list later in agenda
Volunteer – Still need many additional volunteers for Pridefest
Media – Not present
Marketing -No update

2. Unfinished Business
A. Titleholder photoshoot - $225 authorized
Pending dress & availability- Schedule for the Friday before Pride around 7:30pm B. Drag Show Fundraiser recap
Raised about $1,800 after $600 in payments Medical issue with Remi – anyone knows of an EMT who could volunteer their time
C. PrideFest Aug 28th - 29th
Day 1 Night-time show - discuss & resolve. - 4 contracted performers set to do a number a piece in that show. Preston motion to move to Chaos or Locker room, Larry second – approved, no objections
-Vote sustained by majority approval in board chat to have Miss JOMO Pride host the Pridefest finale show and for Misty & Victoria to still host the Whisky Dicks show. Vote came forward to start booking process for finale show - PASSED
-Vote sustained by unanimous approval in board chat to add an additional hour segment to Pride in the Park and rearrange music segments - PASSED
-Show recording – discuss – Chamber has discussed videography of Pride for them to use on their Choose Joplin page and promotional items, JOMO Pride Inc would also have access to the footage for our use for promotions and website.
-Group performer list started for Pride - Stephan & Tania to assist.
-Road Closure & event notice drop off ASAP
- Vendor placement needs to be worked out for both days
-check in logistics complete for both days Meeting with City for stage/logistics pending - invoice for $150 road closure & permit received
- payment to city made Event insurance Probert – Discuss $840 for both days for everything except liquor
-Scarlett donating set of 6 walkies with chargers and earbuds – get them before next meeting
-Porto potties - sanitizing stations - Ron to reach out to solidify and coordinate
-logistics Green Room for headliners/Drag Dressing area back of Joplin Ave Coffee Stephan requested a nice clothing rack – email link to group for Amazon purchase
-Onstreet dressing trailer? no longer needed Yellow Level 2 vests - For traffic/March guards & security personnel - ordered
-Flags & Flag poles ordered, poles received
-Vendor email thread started Food vendor email thread started with health department and city
-Glow Sticks and glow necklaces for Glow Party?
-Stage decor - Rainbow balloons on stage supports.
-Volunteer duties/list - Ashley & Ron
-Bounce house day 2 - approved
-Finale Show - Blackthorn - Discuss possible double show split between all ages & adult. No objections to 1 big show Performer
-fee breakdown Performer list/breakdown of Shows: (add names during meeting) Mainstage 1 1hr 15min:
-Remi Storm, Tania Carrington, Autumn Holiday, Vega Vega, Brooklyn Bissette, Shayna Towers, Scrappy Legacy, Kitty Marie Legacy, Natalia Masters, Aryn Venus, Beverly Hills, Brandon KC Young, Pattaya Hart
Mainstage 2 1hr 15min:
Autumn Holiday, Vega Vega, Londenn Davenport Raine, Brooklyn Bissette, Inman Scott, Kitty Marie Legacy, Scrappy Legacy, Aryn Venus, James Dyman, Susan B Anthony, Stephan Storm/Wild Dyman Storm, Natalia Masters, Beverly Hills Mornett, Pattaya Hart
Mainstage 3 1 Hour:
Remi Storm, Tania Carrington, Autumn Holiday, Londenn Davenport Raine, Stephan Storm, Shayna Towers, Inman Scott, Brandon KC Young, Vega Vega, KC SunShine, MGA, Pattaya Hart
Mainstage 4 1hr: Title Holder Show
Remi Storm, Tania Carrington, Londenn Davenport Raine, MR. Gay America, Miss Gay America, KC, Vega Vega, Stephan, Lux
No objections
Pride in the Park 1hr:
Londenn Davenport Raine, Brandon KC Young, Inman, Aryn, James, Wild, KC, MGA
Pride In the Park 30min:
Remi Storm, Tania Carrington, Ida, Stephan
Blackthorn Finale Show 3hr – 7pm – 10pm
Remi Storm, Tania Carrington, KC, MGA, Stephan Storm, Londenn Davenport Raine, RT
-Need to get all entertainers in a group message to start approving music due 8/23.
-Mariah lux to be added to the show and to Locker Room or Chaos.
-Volunteer Organizational Meetings (August 19th - MOVE MEETING, August 22th) no objections
- Pride Rehearsals, Pre set up/volunteer orientation (August 26th & 27th) – Moved meeting to August 22nd, no objections.
-Joplin Arts District Spiva Park event - discuss (730-930 Spiva “Tribute to pridefest” outdoor option) no objections August 28th (Caleb Miller Vagabond Groove and the Drifters) – Agreed, will bring additional people to downtown area -Pride Photographer - Discuss funds $200 approved $225 for title holders – Approved, no objections
D. Grant 2022-
Presentation done - Ron Grant 2021 - get receipts from ad payments to get reimbursed - Ron & Taryn
E. Marketing -
PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance) Promotional hand fans - 24hourwristbands
- Preston Teespring merch revamp - Preston Pride Costume contest flyer 1st 2nd 3rd 100, 50, 25. Approved through CVB this year.
-Preston suggested Instagram takeover for Remi and Tania to post about their day at Pride on JOMO Pride Instagram account.
-Pushing on social media about covid and what we are doing as precautions
-Ron to reach out to vaccine clinic
F. Chamber Meeting & marketing efforts
Interview for event education and promotion which includes members of the group and fun entertainers (selected by you). I'll prepare questions in advance (MO) You can also give me topics/questions you'd like covered. Footage of the event that can be used for both organizations moving forward (content library). Live interviews and social media fun during the weekend of the event. Performers as they get ready, guests of event. Possible recording during setup. Will use to promote Joplin’s diversity to bring more people into city, will use to promote our event and organization and community Also discussed Chamber membership/sponsorship exchange for 2022 – ensure value aligns Motion – pass, no objections
​ G. Committees - reform committees (Outreach, Sponsorship, Entertainment) Reach out to Natalie to include JOMOEQ in outreach, Stephan and Tania to assist with Entertainment
Motion to restart committee work, pass, no objections

H. Open Board Positions –
- At-Large position vacant
- Discussion on importance of Media Director position and displeasure with current occupant. Loni motions to remove Raymond from position and merge Media and Marketing Director into one position until after Pridefest to facilitate greater media presence, focus and attention until after Pridefest.
- Vote held to remove Raymond 6 in favor, 0 no and 6 abstentions, to move to aug 12th
-Vote will be recast at next JOMO Pride Inc meeting to allow required
notice as written in the bylaws
I. White Party or themed event & fundraiser - Tania Carrington - October - themed Drag show + hors d’oeuvres, ticket sales online, offer limited VIP tables up front. Venue & Date talent night $15 entry fee win the $25 dollar booking pot silent auction go to the show Halloween bash 3 judges – Lydia and Taryn volunteer
J. T-shirt fundraiser - share link & decide how many extra shirts to have available at pride other than what we are ordering for sponsors. Attach ad to post to increase visibility & product sales - $40 DISCUSS & VOTE 17 for sponsors 26 shirts sold 9 days left we need to get to 70 ask Dola how many shirts she sold 30 shirts share the link Lydia needs a black shirt
K. Third Thursday Outreach - August 19th 430-830pm. Volunteers needed. Meeting this day needs to be switched. (Sunday 22nd?) flyers
3 . New Business
Next Meeting date and time - August 5th, August 12th, (August 19th MOVE MEETING, THIRD THURSDAY!!) SUNDAY?? 22 Meeting & rehearsals, August 26th Meeting & Volunteer Coordination, Fri August 27th - site prep/light cleaning Volunteer Coordination. Floor Open for Submissions Adjournment​