jomo pride inc pride planning & board meeting agenda

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thursday, August 12th, 2021 | 6pm
In-Person | Blackthorn Pizza & Pub
Submitted by Co-Chairs Ron Burch and Loni Smith
 
Call to Order
Roll Call: Approve Quorum
Board Members: Ron, Loni, Taryn, Larry, Lydia, Preston, Johnny, Ray
Others in Attendance: Stephan, Raven
 
Approve Board Minutes from August 5th: Approved, no objections
Approve Board Agenda for August 12th: Approved, no objections
 

1. Reports of Officers and Committees:
   1. Co-Chair: Event insurance, vendor packets for both days created and sent
   2. Co-Chair: none
   3. Treasurer: Account balance is $11,546.66
   4. Secretary: none
   5. Sponsorship: Need help collecting gift cards and Pride raffle items
   6. Vendor: not present
   7. Entertainment Director: Vacant
   8. Assistant Entertainment Director: none
   9. Volunteer: Continuing to look for and fill volunteer slots for Pride.  Stephanie White with the Community Clinic may be able to assist in setting up a medical booth.
   10. Marketing: Need to discuss safety precautions for COVID.  Vendors are encouraged to wear masks and sanitizer should be available at booths and at sanitizer stations.  Need to make posts on social media about precautions.
2. Unfinished Business
   1. Motion: Motion to remove Media Director for violating attendance requirement in bylaws.  Motion to combine Media and Marketing position.
   2. Discuss motion, member to speak on their behalf.
      1. Media Director spoke about reasons for violation and voluntarily resigned, no motion vote.
   3. Motion to combine Marketing and Media: passes no objections
   4. Titleholder photoshoot: $450 authorized for Titleholder and Pride photos
      1. Titleholder photoshoot, Friday, August 27th
3. PrideFest August 28th, 29th
   1. Vote sustained by board chat to have the Titleholders Showcase at Blackthorn, Saturday August 28th
   2. Additional performers discussion
      1. Added Cher Noble to extend an olive branch, want to make sure that all segments of the drag community are welcome at all JOMO Pride Inc events, foster inclusivity and be better leaders of the community.
      2. Added Scarlet to the 30 minute show in Day 2.
   3. Road closure & Event notice drop off ASAP
   4. Vendor placement needs to be arranged for both days
   5. Meeting with the City for stage/logistics, pending
   6. Event insurance from Probert $805
   7. Porto-Potties and sanitizing stations, $320 for both days
   8. Green Room for headliners – JACC and Blackthorn will have areas dedicated for green room use and possibly Blackthorn for a volunteer holding/feeding area
   9. Food vendor email thread started with the Health Department and City
   10. Stage décor – Preston to reach out to a friend for possible balloons \
   11. Volunteer duties/list review – Ashley and Ron reaching out to fill all spots, need about 15-20 more
   12. Volunteer Organizational Meeting (August 26th) Pride rehearsals, pre setup/volunteer orientation August 26th and 27th
   13. Hand fans have been ordered - $285
   14. Over budget – discuss.  We are over budget and will potentially have to seek additional funds to cover final expenses.  Ron and Ray have volunteered additional funds.
4. Grant
   1. Grant 2021 – receipts from web payment $300 and $450, plus invoices, receipts and invoice for band, receipt and invoice for ad and individual bank statements showing each transaction will be needed for reimbursement from the CVB – Ron, Taryn, Larry and Loni to complete.
5. Marketing
   1. Teespring merch revamp – Preston – next meeting
   2. Pride Costume Contest Flier – 1st, 2nd, 3rd, monetary prizes.  Approved through the CVB for this year.
   3. Chamber Meeting for Marketing – after Mo gets back to us
   4. Press releases – Loni contacted Erin Slifka from Chamber for a media contact list
   5. Flyer for Third Thursday (August) – Preston to create
   6. Entertainer bios for social media – Preston to create for each entertainer.
6. Chamber Meeting & Marketing Efforts
   1. Interview for event education and promotion which includes members of the group and fun entertainers (selected by board)
   2. Mo will prepare questions in advance
   3. We may also provide questions
   4. Footage of the event that will be used for both organizations moving forward (content library).
   5. Live interviews and social media fun during the weened of the event.
   6. Performers as they get read, gusts of event.  Possible recording during setup.
   7. Will use to promote Joplin’s diversity to bring more people into the City, will use to promote our event and organization and community
   8. Also discuss Chamber membership/sponsorship exchange for 2022
7. Committees
   1. Reform committees (outreach, sponsorship, entertainment) – Motion to allow up to 9 community members to sit on a committee instead of 5, with the addition of a board member who shall chair said committee (reflected in bylaws).  Committee not to be comprised of more than one half entertainers.
      1. Motion passes, no objections.
8. Open Board Positions
   1. At-Large: Will hold off on looking for a replacement until after Pride
   2. Entertainment Director: Stephan Storm asks to fill role.  Agreed to an interim posting until the elections in November, passes, no objections.
9. Themed October Pride fundraiser – need a date and location – will discuss at later meeting
10. Third Thursday Outreach – August 19th 4:30 – 8:30: Ron, Johnny, Stephan, Tania and Taryn to assist

 
Next Meeting Date and Time: August 22nd 5pm, August 26th 5pm, August 27th 6pm – 10pm
Floor Open For Submissions: none
Adjournment