July 21st, 2021

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. July 22nd, 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Guest Speaker -

Approve Board Minutes July 8th -
Approve Board Agenda for July 22nd -

1. Reports of Officers and Committees
Co-Chair - met with Insurance - submitted ap, waiting on definitive response from underwriters about roped area outside where alcohol may be consumed
Co-Chair -
Treasurer -
Secretary -
Sponsorship - collecting donations for July 24th
Vendor -
Entertainment Director -
Asst. Entertainment Director -
Volunteer -
Media -
Marketing -

2. Unfinished Business
A. Titleholder photoshoot -

• July 25th - set up at blackthorn 11am (rising star in back room) - MOTION - $225
  
• Motion hotel accommodations for Tania so she can be here for photo shoot. Night of July 24th - Discuss & Vote
  

B. Drag Show Fundraiser - July 24th - All Ages 7pm - Blackthorn

• Double crowning ceremony - at beginning.
  
• Booking fees: 100 for titleholders, $75 per additional entertainer, tips to JOMO Pride; Stephan Storm, Remi Storm, Tania Carrington, Ace of Hearts, Anne Howe, Sean Tylr Davis - unable to attend, Aryn Venus on cast.
  
• Hosts - Stephan Storm & Tania Carrington
  
• Josh Shackles - MOTION - $75 for tech services
  
• Silent Auction items needed
  
• Volunteers needed: 2 Door, 2 Silent Auction (3 for checkout), 1 general volunteer, 1 entertainment/backstage assistant (Lydia)
  
• Mel approved use of other storage/office area… fans needed for office and back room.
  
• Bank box, bank bags (2), card readers, table cloths, bid sheets, raffle tickets, ticket tub, clear tip tub for stage, pens, table stands, signage, masks, sanitizer, bank of ones/silent auction bank, receipt book, silent auction items, 3 6ft folding tables, 1 4ft vip table for front, jomo pride banner, flags/buntings decor.
  
• Make sure back room/stage area is clean when volunteers/performers leave
  
• Setup Sat - 3-4pm ish
  

C. PrideFest Aug 28th - 29th

• Logistics for Day 2 check in/setup/breakdown need to be worked out for park
  
• Vendor placement needs worked out for both days (can wait until closer to event) - Measure and chalk vendor areas
  
• Meeting with City for stage/logistics pending - invoice for $150 road closure & permit received
  
• Event insurance ap sent to Probert - waiting on underwriting
  
• Marketing/promotional materials needed; hand fans, PrideFest flyer, event shirts (DISCUSS & FINALIZE SHIRTS)
  
• What should volunteers wear during pride? Lanyards, Vests, event shirts, jomo pride in shirts
  
• New set of walkie talkies - MOTION for $120ish for 6+ rechargeable
  
• Porto potties - sanitizing stations - Ron to reach out to solidify and coordinate logistics
  
• Green Room for headliners/Drag Dressing area - Mel said it was okay to use the back of Blackthorn, JACC said it is okay to also use the back room of JACC
  
• On-street dressing trailer- Shayna has rented the trailer and will arrange for pick-up but will also go see the unit to place a deposit. All performers may use the unit for changing, but only headliners may leave their belongings in the unit - Board offered to reimburse if receipts are submitted
  
• "Ancy" Level 2 vests - For traffic/March guards & security personnel - order
  
• Flags & Flag poles (Progress) need ordered - recount light poles
  
• Glow Sticks and glow necklaces for Glow Party
  
• Stage decor - Rainbow balloons on stage supports.
  
• Volunteer duties/list - Ashley, Loni & Ron
  
• Bounce house day 2?
  
• Shayna - Performer list/breakdown of Shows: (add names during meeting)
  

1. Mainstage 1 - (Pattaya, Vega 1# a piece) Tania, Remi
   
2. Mainstage 2 - Tania, Remi (Pattaya, Vega 1# a piece)
   
3. Mainstage 3 - (Pattaya, Vega, KC Sunshine, Mr Gay A, Londenn, 1# a piece)
   
4. Whisky Dicks Show - Misty, Victoria, Londenn, (Pattaya, Vega, KC Sunshine, Mr Gay A 1# a piece).
   
5. Pride in the Park Show - (Mr Gay A, KC Sunshine, 1# a piece)
   
6. Blackthorn Finale Show - Tania, Remi, (Mr Gay America, KC Sunshine 1# a piece)
   

• Volunteer Organizational Meetings - Pride Rehearsals
  

D. Grant 2022-

• Presentation July 27th City Hall 5th floor - Ron working on presentation
  
• Grant 2021 - get receipts from ad payments to get reimbursed -
  

E. Marketing -

• PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance)
  
• Event shirts - Custom Ink
  
• Stage banner - Bodegas - already in cart - vista
  
• March/event banner w/sponsor logos - already in cart - vista
  
• (2) 2ft by 3ft a frame sign posters- logos on one side, itinerary on other, 2 of each - already in cart - vista
  
• Promotional hand fans - 24hourwristbands - Preston
  
• Teespring merch revamp - Preston
  
  
  

F. Treasurer -

• File change of address with IRS, get new non profit letter with new address if needed
  
• Hire CPA - make post
  
  
  

G. National Anthem singer - John to submit

H. Bookings discussion

I. White Party event & fundraiser - Tania Carrington - October - themed Drag show + horderves, ticket sales online, offer limited vip tables up front. Venue & Date

3 . New Business

1. Next Meeting date and time - August 5th, August 12th, August 19th Meeting & rehearsals, August 26th, Fri August 27th - site prep/light cleaning
   
2. What board members need jomo pride shirts and sizes -
   
3. Adjournment