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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. July 22nd, 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs: Ron & Loni Call to Order Roll Call – Approve Quorum Board Members – Ron, Johnny, Ashley, Loni, Taryn, Larry, Lydia, Shayna, Halie, Preston Others in attendance – Scarlet, Jessica, Achillies, Guest Speaker - None Approve Board Minutes July 8th – Approved, no objections Approve Board Agenda for July 22nd – Approved, no objections 1. Reports of Officers and Committees Co-Chair - met with Insurance - submitted application to CVB board for 2022 grant, waiting on definitive response from underwriters about roped area outside where alcohol may be consumed at Blackthorn for Pridefest Co-Chair - none Treasurer - $13,081.36 Funds in account, several invoices paid, including $450 for website design and Facebook posts to boost event Secretary - none Sponsorship - collecting donations for July 24th Vendor – need to work on placement of booths for both day 1 and 2 of Pridefest Entertainment Director – Working on finalized line-up for shows for Pridefest Asst. Entertainment Director - None Volunteer – Working on number of volunteers needed for event Media – Not present Marketing - none 2. Unfinished Business A. Titleholder photoshoot - · July 25th - set up at blackthorn 11am (rising star in back room) - MOTION - $225 – Motion passes, no objections · Motion hotel accommodations for Tania so she can be here for photo shoot. Night of July 24th - Discuss & Vote Motion to approve hotel accommodations for Tania, approved, no objections B. Drag Show Fundraiser - July 24th - All Ages 7pm - Blackthorn · Double crowning ceremony - at beginning. · Booking fees: $100 for titleholders, $75 per additional entertainer, tips to JOMO Pride; Stephan Storm, Remi Storm, Tania Carrington, Ace of Hearts, Anne Howe, Sean Tylr Davis - unable to attend, Aryn Venus on cast. Aryn now unavailable, working on replacement due to illness · Hosts - Stephan Storm & Tania Carrington · Josh Shackles - MOTION - $75 for tech services Motion passes, no objections · Silent Auction items needed · Volunteers needed: 2 Door, 2 Silent Auction (3 for checkout), 1 general volunteer, 1 entertainment/backstage assistant (Lydia) · Mel approved use of other storage/office area… fans needed for office and back room. Ashley and Lydia to bring fans · Bank box, bank bags (2), card readers, table cloths, bid sheets, raffle tickets, ticket tub, clear tip tub for stage, pens, table stands, signage, masks, sanitizer, bank of ones/silent auction bank, receipt book, silent auction items, 3 6ft folding tables, 1 4ft vip table for front, JOMO Pride banner, flags/buntings decor. · Make sure back room/stage area is clean when volunteers/performers leave · Setup Sat - 3-4pm C. PrideFest Aug 28th - 29th · Logistics for Day 2 check in/setup/breakdown need to be worked out for park · Vendor placement needs worked out for both days (can wait until closer to event) - Measure and chalk vendor areas – Ron and Hailie to meet · Meeting with City for stage/logistics pending - invoice for $150 road closure & permit received · Event insurance app sent to Probert - waiting on underwriting · Marketing/promotional materials needed; hand fans, PrideFest flyer, event shirts (DISCUSS & FINALIZE SHIRTS) · What should volunteers wear during pride? Lanyards, Vests, event shirts, jomo pride in shirts - Laynards and vests for security, march leaders, others required by City of Joplin · New set of walkie talkies - MOTION for $120ish for 6+ rechargeable – Scarlet to donate walkies from previous event to JOMO Pride · Porto potties - sanitizing stations - Ron to reach out to solidify and coordinate logistics · Green Room for headliners/Drag Dressing area - Mel said it was okay to use the back of Blackthorn, JACC said it is okay to also use the back room of JACC · On-street dressing trailer- Shayna has rented the trailer and will arrange for pick-up but will also go see the unit to place a deposit. All performers may use the unit for changing, but only headliners may leave their belongings in the unit - Board offered to reimburse if receipts are submitted – Moving trailer into place early day of event, gentleman accompanying Lydia to meeting volunteered to tow and place trailer day of. · "Ancy" Level 2 vests - For traffic/March guards & security personnel - order · Flags & Flag poles (Progress) need ordered - recount light poles · Glow Sticks and glow necklaces for Glow Party – Order bulk glow sticks online prior to event · Stage decor - Rainbow balloons on stage supports. · Volunteer duties/list - Ashley, Loni & Ron · Bounce house day 2. Motion to approved, no objections · Shayna - Performer list/breakdown of Shows: (add names during meeting) 1. Mainstage 1 - (Pattaya, Vega 1# a piece) Tania, Remi 2. Mainstage 2 - Tania, Remi (Pattaya, Vega 1# a piece) 3. Mainstage 3 - (Pattaya, Vega, KC Sunshine, Mr Gay A, Londenn, 1# a piece) 4. Whisky Dicks Show - Misty, Victoria, Londenn, (Pattaya, Vega, KC Sunshine, Mr Gay A 1# a piece). 5. Pride in the Park Show - (Mr Gay A, KC Sunshine, 1# a piece) 6. Blackthorn Finale Show - Tania, Remi, (Mr Gay America, KC Sunshine 1# a piece) · Volunteer Organizational Meetings - Pride Rehearsals D. Grant 2022- · Presentation July 27th City Hall 5th floor - Ron working on presentation · Grant 2021 - get receipts from ad payments to get reimbursed - E. Marketing - · PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance) · Event shirts - Custom Ink · Stage banner - Bodegas - already in cart - vista · March/event banner w/sponsor logos - already in cart - vista · (2) 2ft by 3ft a frame sign posters- logos on one side, itinerary on other, 2 of each - already in cart - vista · Promotional hand fans - 24hourwristbands - Preston
· File change of address with IRS, get new non profit letter with new address if needed
Kids booth – sidewalk chalk, bubbles, Ashley to coordinate H. Bookings discussion - Remove person discussed at meeting from performing at Pride due to concerns of inappropriate conduct. Motion passes I. White Party event & fundraiser - Tania Carrington - October - themed Drag show + horderves, ticket sales online, offer limited vip tables up front. Venue & Date 3 . New Business
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