June 09th, 2021

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. June 10th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes May 27th -
Approve Board Agenda for June 10th -

1. Reports of Officers and Committees
Co-Chair(s) - Rotary Club presentation, grant meeting, catching up on payments
Treasurer -
Secretary -
Sponsorship - Dalton Emergency Medicine $400 Rainbow, Aunt Sallys Emporium $250, reworked sponsorship tiers, collecting donations for event
Entertainment -
Asst. Entertainment - position open
Vendor - resigned
Volunteer -
Media -
Marketing -
At-Large -
Youth Liaison -

Guest Speaker(s) -

2. Unfinished Business
A. Pride Pageant - June 26th

• Setup time June 25th -
  
• Check to Marsha/Wilders $300
  
• Queen crown ordered by Shayna (submit receipt for reimbursement), Sashes ordered, In possession of King Crown and jewelery set.
  
• Category certificates needed 2 (1st alt) and 2 per category? (8)
  
• Contestant check in from 1230p-230p. Contestants checking in after 230pm will receive a point deduction. Contestants cannot check in after 3pm.
  
• Doors open for seating at 3pm, Pageant starts at 4pm.
  
• Ron called and spoke with Mike. Waiting on call back.
  
• Judges
  
• 
  
• 
  
• 
  
• Solidify Special Entertainment
  
• Shayna Towers - $200 - approved
  
• Joplin Rising Star - $75 - approved
  
• 
  


• JOMO Pride Pageant banner ordered
  
• Score sheets, judges books/packets
  
• Scene/stage - Shayna
  
• Silent auction donations
  
• Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7)
  
• Volunteer List:
  
• Pageant photographer: EmJO solidified
  
• Titleholders pictures -
  

B. PrideFest Aug 28th - 29th

• Logistics for Day 2 check in/setup/breakdown need to be worked out
  
• Meeting with City for stage/logistics pending
  
• Working on event insurance application
  
• Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas in email), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
  
• Update on food trucks -
  
• Green Room for headliners?
  
• On-street dressing trailer- Shayna
  

C. Turnabout fundraiser - July 24th - Ron from Board, DJ Beefcake? Jake from Whisky Dicks? Shonte from Rotary/D&I?

MOTION- Cancel turnabout Fundraiser and aim towards fall for a replacement due to time constraints.

D. Grant deadline TODAY - Submitted yesterday.

F. Marketing -

• PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance)
  
• Event shirts (logo on front, sponsors on back)
  
• Stage banner - Bodegas
  
• March/event banner w/sponsor logos
  
• Promotional hand fans
  
• Teeapring merch revamp - pull Shaynas photos of merch per her request
  

G. Treasurer -

• Loni: Cc to hotel, FMH paid, ad for pageant, ad for JOMO pride page, ad for PrideFest, cc to GAYLY, cc to outvoices, cc to boom, third Thursday Booth June and August paid, paid tj for logos, paid for sashes, reimbursement paid to John and Ron,
  
• call Missouri and get update from State Use Tax Exemption to see if it's been filed
  
• Hire CPA
  
• Arrange donation of 100 to NEO Pride
  
• Pay photographer $150
  
• Carey to handover all Pride material
  
• Larry to sign Carey off account and secure new checks.
  
• Current Grant 2020 marketing requirements - June - $50 giveaway to promote PrideFest (share/like/tag contest) Buy gift cards to blackthorn and JACC & whisky Dick's - keep receipts for reimbursement to jcvb
  

H. National Anthem singer -
John

I. Crystal Methyd Contract

J. Open positions

• Asst. Entertainment Director
  
• Vendor Director
  
• At large member
  

K. Decisions @ meetings
minutes and agenda,
attendance, communication

L. Group chat

M.

3 . New Business

1. Next Meeting date and time - Before Grant deadline.
   
2. Adjournment