June 13th, 2021

JOMO Pride Inc Pride Planning & Board Meeting Minutes
Thur. June 10th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members - Johnny, Hailey, Ashley, Ron, Larry, Loni, Raymond
Others in attendance - Cecil, Ryan, JoLynn, Shayna, Cher, Moriah, Stephan, Charlie, Eli, Mel, Patricia, jessica j, jessica N

Approve Board Minutes May 27th - approved by unanimous consent
Approve Board Agenda for June 10th - approved by unanimous consent

1. Reports of Officers and Committees
Co-Chair(s) - Rotary Club presentation, grant submission, catching up on payments
Treasurer - $15,322
Secretary - not present
Sponsorship - Dalton Emergency Medicine $400 Rainbow, Aunt Sallys Emporium $250, reworked sponsorship tiers, collecting donations for event
Entertainment - turned in resignation letter before start of meeting, position open
Asst. Entertainment - position open
Vendor - resigned in board chat. Natalie to assist and go to Food Truck Friday to help reach out to more food vendors.
Volunteer - no update
Media - no update
Marketing - graphics for grant ads finished and turned in.
At-Large - resigned in board chat, position open
Youth Liaison - position open

Guest Speaker(s) -

2. Unfinished Business
A. Pride Pageant - June 26th

• Setup time June 25th -
• Check to Marsha/Wilders $300
• Shayna - Queen crown
• Category certificates needed 2 (1st alt) and 2 per category? (8) - Hailey
• Contestant check in from 1230p-230p. Contestants checking in after 230pm will receive a point deduction. Contestants cannot check in after 3pm.
• Doors open for seating at 3pm, Pageant starts at 4pm.
• Ron called and spoke with Mike. Waiting on call back.
• Judges
  • Mel Wamble
• Solidify Special Entertainment
  • Shayna Towers - $200 - approved
  • Joplin Rising Star - $75 - approved
• Score sheets, judges books/packets
• Scene/stage - Shayna
• Silent auction donations
• Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7)
  • Volunteer List: Will solicit in group thread and compile before next meeting
• Pageant photographer: EmJO solidified needs paid 150
• Titleholders pictures - Offer from Cecil from Athena Marketing Media, roll to next agenda to discuss
• Discussion about seeing who was booked if any through Victoria for pageant. Ron/Shayna to reach out to get names. If list is not given soon or if there are empty spots Stephan, Shayna to assist with helping finishing lineup and bring back to board. Cher offers her assistance as well. Shayna/Ron to get in touch with Victoria and get crowns, jewelry Package as well as sashes into boards possession.
• Discussion about adding a Regent Non binary category, Mid MO has one, will review again after pageant/pride due to time constraints

B. PrideFest Aug 28th - 29th

• Logistics for Day 2 check in/setup/breakdown need to be worked out
• Meeting with City for stage/logistics pending
• Working on event insurance application
• Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas in email), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
• Update on food trucks -
• Green Room for headliners/Drag Dressing area - Mel said it was okay to use the back of Blackthorn, JACC said it is okay to also use the back room of JACC
• On-street dressing trailer- Shayna - If electric needed we can get a generator

C. Turnabout fundraiser -

MOTION - Cancel Turnabout Show due to time constraints and replace with a Drag Show Fundraiser - Approved by unanimous consent. Stephan to assist with show. Board wants to make Ron do a drag number anyway.

D. Grant submitted yesterday. Requesting $7,187 in grant funds, total 2022 budget 15,200

F. Marketing -

• PrideFest Flyer (to be approved by visitors bureau, provided to Probert insurance)
• Event shirts (logo on front, sponsors on back)
• Stage banner - Bodegas
• March/event banner w/sponsor logos
• Promotional hand fans
• Teespring merch revamp - pull Shaynas photos of merch per her request
• Discussion: Shayna reiterated to the board that she wanted all her images removed from merchandise on the site. Ron states that we will remove at her request

• Motion to attend Maple Leaf parade & festival - passed by unanimous consent
• Cher offers booth space during shows at Dirty Mule for JOMO Pride

G. Treasurer -

• Loni: Cc to hotel, FMH paid, ad for pageant, ad for JOMO pride page, ad for PrideFest, cc to GAYLY, cc to outvoices, cc to boom(playing phone tag) , third Thursday Booth June and August paid, paid tj for logos, paid for sashes, reimbursement paid to John and Ron,
• call Missouri and get update from State Use Tax Exemption to see if it's been filed
• Hire CPA
• Arrange donation of 100 to NEO Pride
• Pay photographer $150
• Tshirts need paid ASAP
• Carey to handover all Pride material
• Larry to sign Carey off account and secure new checks.
• Current Grant 2020 marketing requirements - June - $50 giveaway to promote PrideFest (share/like/tag contest) Buy gift cards to blackthorn and JACC & whisky Dick's - keep receipts for reimbursement to jcvb
• BOOM NEEDS PAID ASAP

H. National Anthem singer -
John to have community member submit her singing national anthem for approval

I. Crystal Methyd Contract - clarification/negotiation

• 2. Exact location. Outdoor stage on Joplin Avenue between 5th & 6th streets.
• 7. Agrees to file all tax related information of a person who hires an independent contractor.
• 11. Promotion should also include for Crystal to promote her visit with us as well on her social media platforms.
• 13. Travel - let representative be responsible for booking travel. Can we put a maximum allowance for this? Up to 700 for example?
• We will need to file a 990 for anyone we pay over 600$ as an independent contractor

J. Introduction of guests: Jolynn Higgins - Springfield videographer. Helps out on media events in area including springfield pride. Offers video recording and staging services. She will get together information on cost and get back with the board. Would ensure high quality production and post production etc.

Ryan with Men's Choir of the Ozarks - Group of about 15 expresses interest in performing during Pride. Segment could be between 20-30 minutes at no booking cost but they will accept donations to their organization. Will travel from Springfield.

Motion by Ron for Mens Choir of the Ozarks perform at Pride, no objections from Board, motion carries.

J. Open positions

• Asst. Entertainment Director
• Vendor Director
• At large member
• Entertainment Director
• Anyone interested should prepare a short introduction about themselves, why they’d like to be involved etc and present to board at next board meeting.

K. Decisions @ meetings, minutes/agenda, communication - Discussions about organizing happens in the group chat as well as in board meetings. All main decisions happen in board meetings. Board members are required to attend meetings regularly and read the posted agenda and minutes. If members aren’t present it is their job to keep up with what they have missed. Just because there might be members who are regularly absent and don’t participate in group chat or respond in private, doesn’t mean votes, actions and organizing of the board stops.

Discussion about cochair response online after public statements were made about himself and Pride. Acknowledges he never should have fed into the online comment and that his reactionary response was inappropriate. Natalie also states actions were inappropriate, hailey agrees actions were inappropriate. Entertainment directors screenshot and took board conversations and misconstrued info to community members causing public statements online and offline to occur against members and board against our rules and code of conduct. Victoria acknowledges her actions were against our rules when resignation was dropped off.

Ron agrees to be more tactful and level headed publicly in dealings with board. Board members urge Ron to take higher ground and ignore public statements and let them talk.

L. Loni motions to help Nevada pride out like we helped Miami Pride out and donate $100. Motion carries with no objections.

M. Charlie Brown encourages messages of support to Liberty Utilities, they are under fire for putting the lgbtq+ progress flag up. Go to their facebook and make calls of support. Employees receiving threats.

N. Loni motions to include JOMO Pride Inc in Maple Leaf festivities in October 2021. Motion carries.

3 . New Business

1. Next Meeting date and time - June 24th - Blackthorn Pizza & Pub - 6pm - no objections
2. Adjournment