Pride planning & meeting minutes 4/29/2021

JOMO Pride Inc Pride Planning & Board Meeting Minutes
Thur. April 29th , 2021 @ 6:30
In-person Blackthorn Pizza & Pub
Submitted by Co-Chair: Loni

Call to Order
Roll Call – Approve Quorum
Board Members – Ron, Johnny, Ray, Loni, Natalie, Carey, Ashley, Josh, Jarret
Others in attendance – Jaclyn, Ashley, Stephan, Sally

Approve Board Minutes April 15th - (held in drive) – Approved with no objection
Approve Board Agenda for April 29th – Approved with no objection

Presentation by Sally:
Grew up in Seneca, moved away for 20 years. She had a difficult time growing up here and has experienced violence. She noted that things have progressed but there are still a lot of opportunities for improvement. Many individuals have to hunt for resources in the area. We need a more concentrated location for services and assistance for the LBGTQ community in Joplin. Center Link connects centers around the world.
We need a have a community survey (gather data to show top 3 resources that the community needs). Starting there can guide what is needed as a first step.
Ron mentioned that this seems to be in line with the aims of JOMO EQ. They focus on education and support groups for all ages in the community. Their organization folded a while back and they are now focused on restarting the organization. Keep us updated on progress, if there is anything we can do to assist we would love to get a center going in Joplin.

1. Reports of Officers and Committees
Co-Chair(s) - Sent prelim grant updates to JCVB, checks from Ida, new grant info, Day 1 logistics finished, need to complete day 2 logistics
Treasurer – Bank balance $14,516.11
Secretary - None
Sponsorship - new sponsorships, donations needed, currently collecting
Entertainment – Not present
Asst. Entertainment – Not present
Vendor - None
Volunteer -None
Media - 3160 Facebook likes, 3300+Facebook followers, 165 followers on Instagram (we need to establish a TikTok account).
Marketing - None
At-Large - None
Youth Liaison - None

2. Unfinished Business
A Co-Chair resignation - nominations for appointment from Board?
Discussion about vacant position:

Motion to fill vacant Co-Chair: Carey nominates Loni Smith, Ray seconds -passes with no objections.

Motion to abstain from filling vacant Secretary position until next meeting: motion passes with no objections.

B. Pride Pageant - June 26th

• Setup June 25th -
• Payment to Marsha/Wilders pending
• Matching crowns & sashes need ordered – Need to be ordered ASAP due to potential delay in delivery
• Category certificates
• Start of check-in time June 26th - pageant start time is 4. – Ron to check with Misty and Victoria
• Motion - $50 ad on JOMO Pride Pageant event page to run over the next 30 days – motion passes with no objection
• Judges (3), Special Entertainment so far: Shayna, Joplin Rising Star, others?
• Darkside of Disney - Backdrop foam board scene/stage - Shayna, Johnny
• JOMO Pride Pageant banner to use every year- last banner was 3ft x 6ft
• Score sheets/judges packets
• Silent auction donations

C. PrideFest Aug 28th - 29th

• Motion for event page ad $40 over the next 30 days to boost interactions and numbers – Motion passes with no objection
• Day 2 - Pride Breakfast/Mimosa breakfast - How will that look?
  • Discussed music, simple menu from Blackthorn, rainbow colored mimosas, potential movie showing to fill education piece of grant obligation (NEED TO FINALIZE PLANS)
• Day 2 - Discuss possible meet & greet signing event for Sara Cunningham after Pride in the Park from 12-6pm
  • Motion to approve a meet & greet/ book signing event with Sara Cunningham as part of the Pride festivities. Motion carries with no objections. - To be held after Pride in the Park.
• Day 2 - Discuss Finale show to end Sunday activities - after possible signing event.
• Do we want a bounce house for Pride in the Park for kids? – No bounce house due to insurance obligation, will search for water feature.
• Logistics and vendor check in is complete for Day 1 - Need to figure out check in & process for Day 2. – Carey, Jarret, Ron to identify check-in and placement.
• Preliminary calendar of events in the works
• Road closure notice needs to be made - Road closure communication needs to be sent to all effected businesses 30 days prior to closure (Natalie to handle road closure)
• Meeting with City for stage/logistics pending
• Meeting with insurance pending final calendar of events

D. Turnabout fundraiser - July 24th - Carey from Board, Mel from Blackthorn, Ron will if needed - anyone else?

E. Grant 2022 deadline is JUNE 10th -

• Discuss email from Crystal Methyds agent & other possible headliners, MGA again? MGMA? Etc.
  • Crystal Methyd – One main stage performance, separate meet & greet/signing event, another performance in separate show; Agent asking $3k, Ron will try and negotiate the cost. Ray offered to cover what the grant does not. Contact being made to Widow to get booking fee info as well.
• Preliminarily need things booked for next year as far as big money acts
• Discuss moving Pride to September 10th & 11th 2022. End of August weekend conflicts with Murphysburg Celebration in Joplin and with Mid-Mo pride which is now a 2 day event that weekend, this date falls a week after the holiday and more than a week after our traditional date which might do better for the heat as well, no other pride events conflict in the area - discuss

F. Future fundraisers and revenue streams

• Pride Idol - generate door cover through the entry rounds, then door cover through final round - will generate community involvement and give us a performer to showcase during pride without having to utilize Drag
• Spaghetti Dinner or pancake breakfast or some other type of feeding or dinner event.
• Raise vendor fees for pride 20/25 or 25/30 (other prides 50/100)
  • Discussion of increasing costs to businesses during COVID, decided that increase was negligible.
• Rework sponsorship tier

G. Marketing -

• GAYLY - contract signed. ¼ page (4.6875" across 6" tall), minimum resolution 300dpi saved as pdf or Tiff, to run in July publication, submission deadline May 10th - June 15th. Camera ready artwork to be submitted to board and approved by JCVB (takes 5 days for JCVB approval), before final submission to GAYLY. Must have visit Joplin MO logo, PrideFest logo, dates, website info etc. (this ad is large enough you can also put MGA promo photo, MGMA promo photo, Sara Cunningham, Hotel booking info, main pride (Bodegas logo), previous pride pics or whatever else you wanted to fit in.
• BOOMstl - Call 314-502-9191 to arrange media contract/invoice to begin process for ad set for "Main Page Boom.lgbt premium add (300×300) for $150 for each month July and August. Need deadlines when we call or any other info needed. Clicks go to custom url of our choice, supports video, including 2 social media blasts and 1 email. $300 total. Must have visit Joplin MO logo, PrideFest logo, link to website, dates etc.
• CampKC (Now OutVoicesKC) - minimum 300dpi resolution, tif, png, eds, high resolution pdf or jpeg files allowed, to run in June "Pride Issue deadline for submissions June 11th, on stands 7/2. $300 biz card (3.375"×1.875") - Visit Joplin MO logo and PrideFest logo needed, website, festival dates etc. This is still covered in grant costs - APPROVE CHANGE
• (All ads to be submitted to board for JCVB approval, before final submission.)
• Pridefest Logo needed
• JOMO Pride logo needed
• JOMO Pride Pageant Banner needed

H. Sponsorship -

• Collecting donations for pageant - could use some assistance
• Sponsorships received the last couple weeks - The Gayly, JB Enterprises, Joplin For Justice, Wizarding Run
• Look at reorganizing the tiers in future
  ​

I. Treasurer - Call Towneplace Suites by Marriott and give Shannon our CC info to file for Sara Cunningham, Vega & Pattaya. Pay Free Mom Hugs $200 on main site, call Missouri and get update from State Use Tax Exemption if possible before stage payment with tax

J. Bylaws update meeting/retreat event - when?

• Dec. 8th 2019 Board meeting - Motion by Ron, seconded by Larry to only allow Board members to vote on terminations of the board. Motion carried by unanimous consent - needs reflected in Bylaws​
• Downtown Diversity Pridefest needs changed to JOMO PrideFest
• Job roles need reviewed
• Add Youth Liaison position and At Large position to bylaws - pull approved duties for Youth Liaison. At Large position to be crafted.

K. Resources page - make post. Compile statewide LGBTQ non profits and add to list. Mental and physical health resources need compiled. Allied business need compiled -

L. website - Ron got with Patrick to start finishing vendor/sponsor log in area with check in/rules processes etc. to finish invoice specs to get reimbursed from grant for this work, discussed replicate how pageant page works on the JOMO PrideFest event tab to easily input and change information as needed, also issue with day 1 & day 2 vendors buttons etc. He is currently working on site.

M. Refund approval - Ron - 2 tables, table cloths total - $102.81 - receipts available -Approved with no objections.

N. Rotary Club event - June 3rd at 12 - Discuss speaking topics that should be covered. About our organization and event, ways to get involved and support us and the community.

O. Discuss hiring a CPA to handle finances
Carey contacted Liz, has not heard back
Loni to contact Chamber to see if there are any options there.

P. JOMO EQ Discussion – Natalie
JOMO EQ is requesting temporary merger with JOMO Pride to be able to utilize the resources of the non-profit status and build up the educational and group meeting side of the organization. JOMO EQ would become a subsidiary of the Pride Board. With their committee status, they can leverage our resources to build up their organization, find meeting locations at reduced costs and start to grow again. Board was open to the idea but asked that JOMO EQ provide data about committee bylaws, contingency absorption, financial obligations and other logistics for inclusion in Pride Board. They need to clearly define their requested partnership and submit a Business Plan by the next Board meeting for consideration.

Q. Spiva - Ashley B No Updates

3 . New Business

1. Next Meeting date and time- May 13th, 6:00pm
2. Apply for Third Thursday booth in June and August
3. Vendor Dir - Need food trucks to apply so we can figure out spaces needed. Currently 22 vendors with 24-26 spots taken for day 1 w/o food vendors.​
4. Adjournment