May 10th, 2023 Meeting Agenda

JOMO Pride Inc Meeting Agenda
May 10th 630pm
Blackthorn Pizza & Pub

Sign-in & Speaking Requests:

Call to Order
Roll Call – Board Members;
Other Members -
Others in attendance -

Approval of Board Minutes - April 26th -
Approval of Board Agenda - May 10th -

Guests:

1. Reports of Officers
Co-Chair - Gayly artwork submitted to CVB for approval/submitted to GAYLY live on website and in print June-Aug, grant application started, event insurance app started, 1st grant meeting with CVB
Co-Chair - joint meeting with JOMO EQ - board insurance - bylaw amendments
Treasurer -
Secretary -
Sponsorship -
Vendor -
Volunteer -
Marketing - N/A
Entertainment -
Asst. Ent -
Media- N/A
Committee Director -

2. Unfinished Business

1. Board Meetings
   
2. 1. Are specifically for board decisions & votes
      
   2. Board discussion is limited only to the topic at hand - any other comment or discussion is out of order
      
   3. Comments from non board members should be limited to the section designated for such at the end of the agenda after major board decisions and discussion. Public comments may be solicited at anytime during the meeting by the facilitator, as time allows.
      
   4. Documents that need time to be reviewed should be sent to the board ahead of the meeting to review ahead of a formal vote if needed.
      
   5. Decorum and conduct during meetings
      
3. JOMOEQ -
   
4. 1. Committee activity update - Benson
      
   2. Next Meeting/Activity date -
      
   3. Board review and approval of working relationship document
      
5. Fundraiser Outlook 2023
   
6. 1. May - Dine & Donate programs started; Jeffersons May 29th(everyone share & commit to dine), others -
      
   2. June - 16th - Pizza Palace
      
   3. 1. Motion - sustained in Board chat with no objections.
         
      2. Maddie Mae available for up to 1 hour set.
         
      3. Drag performers?- recommend a few to fill out event
         
      4. Vendors
         
      5. 1. Possible: Jomoeq, jomopride, auntie sals, Access Family, christines curiosities, other ideas?
            
      6. Doors open 6
         
      7. $10 per person @ door for event, $15 a person extra if they want Buffet.
         
      8. 1. Will allow buffet open until end of event
            
         2. Might be a bad idea for Palace Pizza profits due to the length of attendance at event. Could shut off buffet at 8pm and allow for normal pizza/food ordering until close.
            
   4. July - SOLIDIFY LOCATIONS & EVENTS
      
   5. 1. Two recommended -
         
   6. August - Turnabout Show
      
   7. 1. Solidify date & location
         
      2. Drag performer ideas-
         
      3. 1. Shayna, Stephan, Misty, Victoria, Nikki Savage, Beverly, Brooklyn Bisette? Other ideas?
            
      4. Turnabout performer ideas;
         
      5. 1. Johnny, Ron, Sheba, Kerstin cvb, Mel & Steve Blackthorn etc - other ideas?
            
      6. Idea - opening # by real drag performer, middle number by the turnabout performer and final number by real drag performer? Etc MN
         
   8. Sponsorship - email all old sponsors before the next meeting with info on sponsoring again.
      
   9. 1. Circulate sponsorship posts everyone help share
         
7. Treasurer -
   
8. 1. Bank statements to doc
      
   2. Thea Austin w9 - check with IRS on reporting
      
   3. Book/pay for pride in park w/ electric September 10th
      
9. Balloon Guyz for Pride decor - working on cost (MOVE TO NEXT AGENDA)
   
10. 1. Rainbow Balloon Pillars or Rainbow Balloon Circle background on stage
       
    2. Rainbow balloon PRIDE letters and/or JOPLIN letters
       
    3. Rainbow balloon walkers
       
    4. Can cut on cost if we pay for balloons - if we don't use helium even cheaper. - no helium no issue
       
11. Parade updates - need applicants
    
12. 1. Invitation to other area prides to attend?
       
    2. 1. Throw in free space to sponsors?
          
    3. Can we find a marching band?
       
    4. Need a maximum measurement for float entries
       
    5. 1. Ron & Loni to meet
          
    6. Make large PRIDE letters - can do ourselves
       
    7. Get a large pride flag sewn to walk down Main street - look into fabric and costs.
       
13. Pridefest -
    
14. 1. Ron & Loni to meet for preliminary calendar of events
       
    2. Inclusion of art exhibit during pride
       
    3. Nail down location for Drag Brunch & food options.
       
    4. Event insurance application
       
    5. Road closure notices
       
    6. Hotel outreach -
       
    7. 1. Residence Inn Marriot, Towneplace Suites Mariot, Fairfield Marriot, Best western oasis, Home2 Suites, Hilton Garden?
          
       2. Need block of rooms (5) at each to help track room nights
          
       3. "Book with us" campaign - pride flyers at partnered hotels encouraging to BOOK NOW for JOMO PRIDE
          
       4. Motion - approve share & stay giveaway graphic for meet & greet
          
15. Grant 2023 -
    
16. 1. Headliner ideas - discuss
       
    2. 1. Email sent to Benedetti Group for possibilities
          
       2. Email sent to Left of Center Productions for possibilities
          
       3. Grant submission deadline June 2nd 2023 for the 2024 cycle.
          
       4. Presentation June 20th or July 25th
          
       5. Ron & Loni to meet to review
          
17. Open Board positions -
    
18. 1. Media
       
    2. Marketing
       

3 . New Business

1. Next Meeting dates -
   
2. Reimbursements?
   
3. Speaker Requests -
   
4. Floor Open
   
5. Adjournment