May 11th, 2021

Board Meeting agenda 5/13/21

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. May 13th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes April 29th -
Approve Board Agenda for May 13th -

1. Reports of Officers and Committees
Co-Chair(s) - Patrick updated LGBTQ friendly businesses and is working on site, preliminary calendar of events is submitted and working on grant, sign media contract for OutVoicesKC, met with City legal signed grant paperwork for 2021. Discussion of positions and assigned responsibilities. If you are unable to complete required tasks in a timely manner, reach out to other board members for assistance, if you are unable to find assistance, let the co-chairs know.
Treasurer -
Secretary -
Sponsorship - Pineapple Bliss & Concrete creations - Rainbow, Springfield Black Tie - Rainbow, American Foundation Suicide Prevention Missouri - Diamond
Entertainment -
Asst. Entertainment -
Vendor -
Volunteer -
Media -
Marketing -
At-Large - Road Closure notice completed in drive
Youth Liaison -

2. Unfinished Business

A Rotary Club event - June 6th

• Who we are, when we formed, what we do, about the fundraisers and festivals
• Different ways to get involved in supporting our community and organization and what are the benefits for getting involved and benefits to the community
• Discuss educational outreach efforts
• Q&A
• Twin Hills Country Club 6/3, be there by 11:30a.
• Who is speaking? - Need bios submitted before deadline

B. Pride Pageant - June 26th

• Setup time June 25th -
• Check to Marsha/Wilders $300
• Queen crown ordered by Shayna (submit receipt for reimbursement), sashes need ordered. Reuse King crown.
• Who has a Jewelry set? - Ron ordered necklace stand
• Category certificates
• Start of check-in time June 26th? - pageant start time is 4?
• Solidify Judges (3) & Special Entertainment so far: Shayna, Joplin Rising Star.
• Scene/stage - Shayna, Johnny volunteered per last meeting minutes
• JOMO Pride Pageant banner - 3ft x 6ft
• Score sheets/judges packets
• Silent auction donations
• Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7)
• Pageant photographer

C. PrideFest Aug 28th - 29th

• Day 2 - Pride Mimosa Breakfast - Offer from MGA & MGMA to instead host a drag brunch. They said we can work out whatever booking fee we were able for day 2 for them. Booking fee or cover for this event to pay for booking? Discuss. VOTE
• Logistics for Day 2 check in/setup/breakdown need to be worked out
• Meeting with City for stage/logistics pending
• Loni to contact Kelly Probert to have her email the event insurance application - Email sent requesting event insurance application be emailed to Loni on 5/10/2021
• Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
• Calendar of Events submission to board - Review & Discuss both options - VOTE
• Additional solo artists (singers) needed day 1 & 2
• Update on food trucks - Jarrett
• DJ Services - Whisky Dicks night of August 28th

D. Turnabout fundraiser - July 24th - Carey from Board, Mel from Blackthorn, Ron will if needed - anyone else? Other business owners? Whisky Dick's? Bodegas?

E. Grant 2022 deadline is JUNE 10th -

• Crystal Methyd booking agent says we can book for 2022 with a deposit to save those dates. 2 numbers in 2 separate shows plus a separate meet & greet/signing event (can be different day) - quote was 3k. May be able to negotiate price - also be present for Pride March? Discuss
• Discuss Booking reigning MGA & MGMA for Pride 2022
• Discuss moving Pride to September 10th & 11th 2022. End of August weekend conflicts with Mid-Mo pride & Murphysburg celebration which is now a 2 day event that weekend, falls a week after the holiday and 2 weeks after our Aug date, no other pride events conflict in the area - VOTE
• Budget for Pride 2022 including Grant for 2022 is in the works. To be submitted by Ron & Loni for Board approval before full grant submission to JCVB - Preliminary mandatory grant meeting coming up.
• Sponsorship tiers being reworked and submitted to Board for approval before inclusion into the grant

F. Arts District - Show Me Magazine $100 June promotion for organization and Pride. Authorize payment to Show Me the Ozarks Magazine - VOTE

G. Discuss donating to NEO Pride to help them get their feet off the ground and put on the 1st Pride in Miami - Booth June 19th

H. Marketing -

• GAYLY - contract signed. ¼ page (4.6875" across 6" tall), minimum resolution 300dpi saved as pdf or Tiff, run in July publication, submission deadline May 10th - June 15th. Camera ready artwork to be submitted to board and approved by JCVB (takes 5 days for JCVB approval), before final submission. Visit Joplin MO logo, PrideFest logo, dates, website info etc (this ad is large enough you can also put MGA promo photo, MGMA promo photo, Sara Cunningham, Hotel booking info, main pride (Bodegas logo), previous pride pics or whatever else you wanted to fit in.
• BOOMstl - Call 314-502-9191 ASAP to arrange media contract/invoice to begin process for ad set for "Main Page Boom.lgbt premium add (300×300) for $150 for each month July and August. Need deadlines when we call or any other info needed. Clicks go to custom url of our choice, supports video, including 2 social media blasts and 1 email. $300 total. Must have visit Joplin MO logo, PrideFest logo, link to website, dates etc.
• CampKC (Now OutVoicesKC) - minimum 300dpi resolution, tif, png, eds, high resolution pdf or jpeg files allowed, to run in June "Pride Issue deadline for submissions June 11th, on stands 7/2. $300 biz card (3.375"×1.875") - Visit Joplin MO logo and PrideFest logo needed, website, festival dates etc.
• (All ads to be submitted to board for JCVB approval, before final submission.)
• Pridefest Logo needed ASAP
• JOMO Pride logo needed ASAP
• JOMO Pride Pageant Banner needed
• Graphic designer can do logos & artwork for $26 an hour - MOTION

I. Treasurer -

• Call Towneplace Suites by Marriott and give Shannon our CC info to file for Sara Cunningham, Vega & Pattaya.
• Pay Free Mom Hugs $200 on main site,
• Call Missouri and get status update from State Use Tax Exemption if possible before stage payment
• Check for reimbursement to Ron & John
• Ad for Pageant event page 50
• Ad for Pridefest event page 40
• Call GAYLY and give CC info for ad payment $300
• Apply for booth for Third Thursday for June & August (vote for August, grant purposes)
• Copy of last check to Patrick Haase (web) needed to submit for reimbursement to JCVB as well as proof the transaction was completed on our end.
• Discuss hiring a CPA to handle finances
• MOTION - Add secondary Board member to bank account.

J. JOMOeq Business Plan Update for Board consideration - Natalie

• PrideFest Booth / Most likely reforming as non profit

K. Spiva Update - Ashley B

L. Discuss writing a point/strike system into bylaws - carried from previous meeting

M. Open positions

• Asst. Entertainment Director
• Secretary
• Accepting nominations

​3 . New Business

1. Next Meeting date and time -
2. Adjournment