May 25th, 2021

Pride Planning & Board Agenda 5/27/21

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. May 27th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes May 13th -
Approve Board Agenda for May 27th -

1. Reports of Officers and Committees
Co-Chair(s) - Rotary Club presentation, “Met” for preliminary grant meeting, met @ Bank, Loni received event insurance paperwork from Probert, got with Tj to work logos, working on finishing artwork for ads to submit to board then JCVB, grant
Treasurer - position open
Secretary -
Sponsorship - Liberty Utilities $400 Rainbow, collecting donations
Entertainment -
Asst. Entertainment - position open
Vendor -
Volunteer -
Media -
Marketing - position open
At-Large -
Youth Liaison -

Guest Speaker(s) - Jasper County CASA - presentation (15min) followed by brief Q&A

2. Unfinished Business
A. Pride Pageant - June 26th

• Setup time June 25th -
• Check to Marsha/Wilders $300
• Queen crown ordered by Shayna (submit receipt for reimbursement), waiting on sash quote Reuse King crown & jewelry set - get in hands of board. Necklace stand came in.
• Category certificates
• Contestant check in from 1230p-230p. Contestants checking in after 230pm will receive a point deduction. Contestants cannot check in after 3pm.
• Doors open for seating at 3pm, Pageant starts at 4pm.
• Confirm with Marsha
• Solidify Judges
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• Solidify Special Entertainment
  • Shayna Towers - $200
  • Joplin Rising Star - $75
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• JOMO Pride Pageant banner
• Score sheets, judges books/packets
• Scene/stage - Shayna
• Silent auction donations
• Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7) - Add Stephan Storm to the volunteer list side to assist if she is not helping on pageant side.
• Pageant photographer & titleholder photographer?
• Applications for pageant online - Kyle Richardson/ Giggles LaRoux

B. PrideFest Aug 28th - 29th

• Logistics for Day 2 check in/setup/breakdown need to be worked out
• Meeting with City for stage/logistics pending
• Working on event insurance application
• Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas in email), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
• VOTE - Music by Anne Howe segment during pride. 30min - $150?
• Update on food trucks - Jarrett
• Discuss email from Simba Hall & 2021 Mr Gay America booking. 300 1 day, 400 2 day plus lodging and travel. Simba says he will help with some of costs if we can make it happen.
• Discuss email from Mr Gay Missouri America KC Sunshine. Booking fee is normally 250 plus lodging but willing to drop fee due to organizations rebounding from covid
• Need headliner for final show to promote and push attendance. Simba? Londenn?
• Green Room for headliners?
• On-street dressing area - Shayna, Is utilizing the back of Blackthorn or Jacc possible during the day for this if needed?

C. Turnabout fundraiser - July 24th - Ron from Board, DJ Beefcake, Jake from Whisky Dicks, Arvest. Mel is unavailable

D. Grant 2022 deadline is JUNE 10th -

• Discuss on booking Mr Gay America 2022. Same booking fee as MGA - to include in grant - VOTE
• Budget for Pride 2022 including Grant for 2022 is in the works. To be submitted by Ron & Loni for Board approval before full grant submission to JCVB - Preliminary mandatory grant meeting attended - rescheduled
• Sponsorship tiers being reworked and submitted to Board for approval before inclusion into the grant
• ​Review & approve preliminary budget
  

E. Rotary Club event -

• Twin Hills Country Club 6-3, be there by 11:30a.

F. Marketing -

• GAYLY - contract signed. ¼ page (4.6875" across 6" tall)
• BOOMstl - Call 314-502-9191 "Main Page Boom.lgbt premium add (300×300) for $150 for each month July and August. - with link
• CampKC (Now OutVoicesKC) (3.375"×1.875")
• JOMO Pride Pageant Banner
• MOTION to pay TJ Mcdonald $25 an hour X 8 hours (2 logos produced for PrideFest & JOMO Pride) $200

G. Treasurer -

• Call Towneplace Suites by Marriott and give Shannon our CC info to file for Sara Cunningham, Vega & Pattaya.
• Pay Free Mom Hugs $200 on main site,
• call Missouri and get update from State Use Tax Exemption if possible before stage payment with tax
• Check for reimbursement to Ron & John $200
• Ad for Pageant event page 60 needs added
• Call GAYLY and give CC for add payment
• Call BOOM give CC for ad payment
• Call OutVoices and give CC for payment
• Apply for booth for Third Thursday for June & August
• Arrange donation of 100 to NEO Pride
• MOTION - Add secondary Board member to bank account.
• Pay TJ Mcdonald for logos
• Carey to handover all Pride material
• Ask Carey to delete the PrideFest ad on her end or we won't be able to put another ad on there
• Pay for sashes

H. Current Grant 2020 marketing requirements

• Start June 1st (Targeted FB Page to lgbtq Spfld, KC, Stl, Wichita, NWA/Fayettville, Tulsa, OKC) Run for 30 days ($50)
• Start June 1st (Targeted event page promotion to lgbtq spfld, kc, wichita, stl, nwa, tulsa & okc) - run for 30 days, repeat in july & August. ($50 x3)
• June - $50 giveaway to promote PrideFest (share/like/tag contest)

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I. Password gmail/google


J. Open positions

• Asst. Entertainment Director
• Treasurer
  • MOTION to add Loni to bank account as secondary
  • Ensure removal of Carey
  • Bank tomorrow to issue cards and add to account to start catching us up on payments
  • Carey to release all Pride documents and items
• Marketing Director
• Accepting nominations

3 . New Business

1. Next Meeting date and time - Before Grant deadline.
2. Adjournment