September 04th, 2022

JOMO Pride Inc Pride Planning/volunteer organizational, Board Meeting Agenda
Sun September 4th @ 6:30pm
Blackthorn Pizza & Pub

Sign-in & Speaking Requests

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approval of Board Minutes - August 28th
Approval of Board Agenda - September 4th

1. Reports of Officers
Co-Chair - event insurance acquired sent to city, jcvb and parks & rec. Will meet with city & park for electric, contact made with health dept/list has been given of food vendors, ivy contract signed, sound engineer in touch with bands & musical acts, sending invoice for sound & lights, will trible confirm stage this week,
Co-Chair -
Treasurer -
Secretary -
Sponsorship -
Vendor -
Volunteer -
Marketing -
Entertainment -
Media-
At Large -

2. Unfinished Business

1. Friday pre setup/load in/Meet & Greet
   
1. Mr Gay America to be picked up at Spfld airport, Crystal Method & Saint driving from spfld together.
   
2. 12-1 chairs
   
3. 1-3 meet & greet setup, pre set up back room etc
   
4. Flags on flag poles
   
5. Setup info booth, snacks
   
2. Saturday 6am on site
   
1. Stage, unload, booth, vend checkin, mark vendor spots
   
2. 730am - sound, food vendor check in open
   
3. Meet & greet - 3 pride staff + photographer
   
4. Green room - entertainment or asst director (on walkie) + green room attendant + additional volunteer
   
5. Mainstage - ent. Dir or asst ent dir + dj + sound engineer + host
   
6. Booth - 2 at all times throughout event
   
7. Peacekeepers/chaperons - 4-5 in addition to staff already serving in various positions
   
8. During March - march guards (3), crowd counters (2), banner (2), flags (4-6), bullhorn (1)
   
9. Surveyors during pride (2 each day) goal is 100 unique surveys each day of pride.
   
3. Sunday Landreth 7am
   
1. Chairs, park tables, booth, vendor check in, quick change drag station, pre setup.
   
2. 9am vendor check in starts
   
3. 12p vendor check in ends - music intro, opening ceremony, thank you's, start bingo.
   
4. Sunday Chaos Brewing 8am
   
1. Back room chair setup, assist with any service area prep, hang banners, dj to bring in sound, caterer to load in food etc.
   
2. Doors open at 10, show at 1030.
   
1. Need show director on site
   
5. Confirm Porto potties right a way 395
   
6. Posting event page, flyers, reminders, sponsors frequently leading up to pride, every day.
   
7. Call city to get additional trash cans on site
   
8. Website needs (pause until after pride)
   
1. Post new sponsor graphic & update sponsor page to 2022-after pride
   
2. Add rainbow & corporate sponsors to LGBTQ directory per sponsor exchange agreement
   
1. Reimbursements for grant
   
1. Mr Gay America receipts
   
2. crystal method
   
3. Saint - need payment verifications
   
4. Stage
   
5. Aug Facebook receipts
   


2. On site surveying of attendees needed each day of pride - need survey
   
9. October - Monster Ball
   
1. Headliner ideas
   
10. Is Airbnb secured?
    

3 . New Business

1. Next Meeting dates -
   
1. Wed 7th (also volunteer organizational meeting)
   
2. Speaker Requests -
   
3. Floor Open to Board
   
4. Adjournment
   
5. Double sided carpet tape, 2 pvc for banner, 2pvc for headliner screen, white fabric for screen, bullhorn, extra canopy with sidewalls for park, intro music for festival, survey forms, meet & greet email lists, pictures of headliners, photo booth? Any kiddie games? Get donation items in order, signs for no parking, need big cones asap!! Contact city about trash, emergency situation breakdown, walky breakdown and channels, little yard marker flags, list of payments to be made, checks, light snacks from sam's club, big first aid kit from sam's club, vendors permit from city, mirrors and jacc accommodations