Blog Archives

February 27th, 2021

2/27/2021

jomo pride board meeting minutes 2/25/21

Board of Directors Meeting & Board Minutes
Thur. Feb 25th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Jaclyn

Call to Order
Roll Call – Approve Quorum
Board Members - Ron, Jaclyn, Johnny, Misty, Ashley, Jarrett,
Others in attendance - Shayna, Loni (at time of quorum call), Larry, Jessica

Approval of Ron and Jaclyn to take notes and submit minutes passed with no objections

Approve Board Minutes Feb 11th - passed with no objections
Approve Board Agenda for Feb 25th – passed with no objections

1. Reports of Officers and Committees

A. Co-Chairs – Working on hotel Sponsorship
B. Treasurer – not present
C. Volunteer Director update- no updates
D. Sponsorship Director update – working on donations, needs assistance from board due to surgery
E. Vendor Director update - no updates
F. Marketing Director update – not present
G. Entertainment Dirs. update - Date secured with Marsha at Wilders. Setup on June 25th, event June 26th.
H. Secretary update – Position
available
I. Media Director update - Position available
J. Youth Liaison Director update – not present
K. At-Large Board update - Position available

2. Unfinished Business
B. 2021 Fundraisers

Drag Bingo Fundraiser - APRIL 2nd - Blackthorn - 6pm

Order more bingo cards and daubers (Ron to check stock and get with board asap)
-ad is live ($40)
MOTION - Pay 5 @ $50 - 4 entertainers/hosts & Chase for lights & Sound. Motion passes by unanimous consent.

Pride Pageant Fundraiser - JUNE - Wilders Event Center - Date: June 26th

- Shayna Towers requests both King and Queen crown match. Those present in consensus.

Jewelry package already secured
King Crown from 2019 in stock. What to do with it?

Order sashes (2) - larger sashes needed. Misty is looking into this.

Make/order new banner - JOMO Pride Pageant 3ft x 6ft (Marketing) (vistaprint) - hold off until other marketing needs are finished.

C. Show Me America Pageant - Misty to talk to Victoria asap. Was discussed we should give promoters/owners time to get pageant under new ownership.

D. Hot Checks - Statement sent to board, approved & posted on page for transparency.

E. Waiting on invoice from GAYLY for sponsorship/ad exchange - half page $300/$500 Rainbow Sponsorship

F. Marketing - contact BOOm, Camp KC by telephone and get proper formating, deadlines etc for ad sets. Ron created logos folder for main sponsors and required logos (gayly, Bodegas, visit Joplin mo, chamber of commerce, our logo etc) for pride flyers etc, make event page graphic for PrideFest (artwork and flyer must be approved prior to going live for PrideFest related marketing), new pridefest logo, new jomo pride logo.

G. CVB Grant update - paperwork secured for artwork approval regarding Pride and process, end of event report, hotel tracking report and the guest surveys.

H. Co-Chairs - Event Insurance/road closure permit/Hotel partnership - Towne place Suites by Marriott (Ron talks to Shannon on Tuesday at 1). Ron & Johnny to contact Drury as well.

I. Carey/Treasurer - Check on state use tax exemption before pymnt to stage for 2300 purchase so we dont have to pay tax. Contact IRS and get us a new non profit tax letter sent reflecting our new address. Double check 990 is filed.

J. MOTION- $20 ad on post for fourstatesfinest. Motion carries with no objections - all members should be sharing and voting daily.

K. Board members to engage in sharing posts from JOMO Pride page regularly including events and other important posts. Being good stewards of JOMO Pride includes promoting our organization regularly, publicly, especially through social media. If you are sharing other things on your page then you should be sharing JOMO Pride stuff as well.

L. Vendor Director - Contact food trucks and get them to apply through link. Should be solidified within the next 30 days.

M. Sponsorship Director - collecting donations for April. Just had surgery. Needs assistance from Board to help assist. 15 or so prizes and auction items on hand. Roughly 15-20 items for Bingo Prizes & 20-25 items for silent auction needed.

N. New JOMO Pride Banner - New JOMO Pride Pageant Banner - A frame poster signs (sponsors - event itinerary - on site) - Hand Fans - event shirts - Mainstage event banner (graphic and banner to be submitted by Bodegas)

O. Turnabout Fundraiser discussion - Shayna, Misty & Victoria to talk further and work out details. Discussed we would solicit gauge interest from others. Discussion to carry over to next meeting.

P. Board positions - Secretary (open), At-Large (open), Media (open). Discussed board position details in bylaws. Loni Smith expressed interest in Secretary position. Loni was formally small business incubation at the Chamber and is now doing Disaster Recovery. Board appoints Loni to serve as Secretary with no objections. Loni accepts appointment.

Q. Joshs contact with Ryan Gibson for Drury - Ron & John to contact

R. Sara Cunningham - Founder Free Mom Hugs invited to pride. Discussed getting her a hotel room that night and a stipend for travel from OK at previous meeting. Ron contacted and offered a room and possible stipend pending Board approval.
Discuss further. MOTION - to approve hotel accommodations for Sara Cunningham August 28th. Motion carries with no objections. Ron to get in touch with Sara to see her thoughts on the travel stipend and get back with board. Loni suggest the federal mileage rate which equates to about $250. Ashley discussed giving Sara one of our community awards - those present agreed.

S. Ron is waiting on confirmation from BAM to replace Diversity.

T. Discuss making a donation to the Minnie Hackney Community Service center on behalf of JOMO Pride. They were the only 24/7 warming center within the city during the arctic freeze. Membership to Minnie Hackney was discussed. MOTION - $200 donation to Minnie Hackney to include organization yearly membership. Motion carries by unanimous consent.

3 . New Business

Next Meeting date and time- VOTE - March 11th - In-person, Blackthorn @6pm. Motion carries by unanimous consent.

Shayna brings discussion to table - would like info sent on prize package for pageant, will donate a Morgan Wella gift card for the winner as well. Shayna requests the Joplin Rising Star be part of the special guest entertainment during the pageant - those present were in consensus. Shayna also discussed her contact with Hillbilly Harlots for PrideFest and bringing a portion of the Aids quilt to display. Ron motions to empower Shayna to solidify the quilt being at pride, motion carries with no objections.

Jessica with Free Mom Hugs Joplin said the local group could take care of some of Sarash meals during her stay. Requests the 2 moms booths are separated during PrideFest to not add confusion - request approved.

Adjournemnt

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February 24th, 2021

2/24/2021

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JOMO Pride Inc board agenda 2/25/21

Board of Directors Meeting & Board Agenda
Thur. Feb 25th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Jaclyn

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes Feb 11th -
Approve Board Agenda for Feb 25th –
1. Reports of Officers and Committees
A. Co-Chairs –
B. Treasurer –
C. Volunteer Director update-
D. Sponsorship Director update –
E. Vendor Director update -
F. Marketing Director update – G. Entertainment Dirs. update -
H. Secretary update – Position available
I. Media Director update - Position available
J. Youth Liaison Director update –
K. At-Large Board update - Position available

2. Unfinished Business
B. 2021 Fundraisers

Drag Bingo Fundraiser - APRIL 2nd - Blackthorn - 6pm

Order more bingo cards and daubers (double check current stock)
-ad is live
MOTION - Pay 5 @ $50 - 4 entertainers/hosts & Chase for lights & Sound.

Pride Pageant Fundraiser - JUNE - Wilders Event Center - Date:
Order Queen Crown
Jewelry package already secured
King Crown already secured
Order sashes (2)
Make/order new banner - JOMO Pride Pageant 3ft x 6ft (Marketing) (vistaprint)

C. Show Me America Pageant - Promoters are wanting to hand the pageant over. Already paid: 800 franchise fee + crown, MGA booking, MC booking, ⅖ judges booked which double as entertainment. Left to be paid: ⅗ judges, 5-6 hotel rooms (judges/entertainment/MGA), prize package 800-1000 cash split up for prize package $, plus flowers/plaque or whatever else, 500-600 per winner (crowned and 1st alt) to go to nationals. All paperwork, books, contacts will be handed over as well as assistance. (May try to have another take over pageant and still host at our event) If not we must quickly alter Day 2 activities and add an early mid morning show/event. Misty said she would talk to Victoria. Final Decision - Vote

D. Hot Checks - public statement omitting identifiable information to be posted for transparency on our page - Statement sent to board & posted on page.

E. Waiting on invoice from GAYLY for sponsorship/ad exchange - half page $300/$500 Rainbow Sponsorship

F. Marketing - contact BOOM, Camp KC by telephone and get proper formating, deadlines etc for ad sets. Ron created logos folder for main sponsors and required logos (gayly, Bodegas, CVB, chamber of commerce, our logo etc) for pride flyers etc, make event page graphic for PrideFest (artwork and flyer must be approved prior to going live for PrideFest related marketing), new pridefest logo, new jomo pride logo.

G. CVB Grant update - paperwork secured for artwork approval regarding Pride and process, end of event report, hotel tracking report and the guest surveys.

H. Co-Chairs - Event Insurance/road closure permit/Hotel partnership - Towne place Suites by Marriott, to contact Drury as well.

I. Carey/Treasurer - Form 990? Check on state use tax exemption before pymnt to stage for 2300 purchase so we dont have to pay tax. Contact IRS and get us a new non profit tax letter sent reflecting our new address.

J. MOTION- $20 ad on post for fourstatesfinest voting - all members should be sharing and voting daily

K. Board members to engage in sharing posts from JOMO Pride page regularly including events and other important posts. Being good stewards of JOMO Pride includes promoting our organization regularly, publicly, especially through social media. If you are sharing other things on your page then you should be sharing JOMO Pride stuff as well.

L. Vendor Director - Contact food trucks and get them to apply through link.

M. Sponsorship Director - collecting donations for April. Just had surgery. Needs assistance from Board to help assist. Roughly 15-20 items for Bingo Prizes & 20-25 items for silent auction. - reform Sponsorship Committee.

N. New JOMO Pride Banner - New JOMO Pride Pageant Banner - A frame poster signs (sponsors - event itinerary - on site) - Hand Fans - event shirts - Mainstage event banner (graphic and banner to be submitted by Bodegas)

O. Turnabout Fundraiser discussion

P. Board positions - Secretary (open), At-Large (open), Media (open) - post soliciting community members was made. Any nominations?

Q. Josh's contact with Ryan Gibson for Drury

R. Sara Cunningham - Founder Free Mom Hugs invited to pride. Discussed getting her a hotel room that night and a stipend for travel from OK at previous meeting. Ron contacted and offered a room and possible stipend pending Board approval.
Discuss further. MOTION -

S. Ron is waiting on confirmation from BAM to replace Diversity.

T. Discuss making a donation to the Minnie Hackney Community Service center on behalf of JOMO Pride.

3 . New Business

Next Meeting date and time- VOTE
Adjournment

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February 12th, 2021

2/12/2021

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Feb. 11th - Minutes

February 11th, 2021
2/11/2021
Board of Directors Meeting & Board Minutes
Thur. Feb 11th , 2021 @ 6pm
Teleconference
Submitted by: Carey & Ron

Call to Order
Roll Call – Approve Quorum
Board Members – Jaclyn, Jarrett, Ron, Carey, Josh, Johnny, Ashley, Misty
Others in attendance - Xavier

Approve Board Minutes Jan 28th - Approved
Approve Board Agenda for Feb 11th – Approved

1. Reports of Officers and Committees
A. Co-Chairs – Road Closure Permit submitted cost is $150 to be paid before the event. Resubmitted and will wait on invoice.
B. Treasurer – Josh will have check reissued. Balance is $8704.59
C. Volunteer Director update- No update
D. Sponsorship Director update – Corporate Sponsorship secured by Robert & Clint from Bogadas
E. Vendor Director update – No report
F. Marketing Director update – email to GAYLY sent. Need to call Boom and Camp KC, haven't replied to email inquiry. Josh requesting meeting with Co-Chairs to define position and duties.
G. Entertainment Directors updates - No report
H. Secretary update – Position available
I. Media Director update - Position available
J. Youth Liaison Director update – No report
K. At-Large Board update - Position available

2. Unfinished Business
B. 2021 Fundraisers

Drag Show Fundraiser RECAP - FEB 5th -

*Goal was 2,500
*Event raised 2,200
*1,000 Corporate Sponsorship secured at event in addition
*Door - 800, Silent auction - 750, 50/50 - 140, tips - 480, misc online donation 50, 1000 corporate
Volunteer Positions - plenty of volunteers, more than needed
Entertainers/Hosts/DJ service paid 5 @ $50 ($250) victoria, misty, shayna, kidney, chase

Drag Bingo Fundraiser - APRIL 2nd - Blackthorn - 6pm

Will need to order more bingo cards and daubers (double check current stock)
Marketing Director to create facebook event page graphic /event flyer before ad is put on event asap (To get with Ron)
$40 ad approved at last meeting

Pride Pageant Fundraiser - JUNE - Wilders Event Center - Date: Waiting for Wilders to set date

Order Queen Crown
Jewelry package already secured
King Crown already secured
Order sashes (2)
Make/order new banner - JOMO Pride Pageant 3ft x 6ft (Marketing)

Show Me America Pageant - Promoters are wanting to hand the pageant over. Already paid: 800 franchise fee + crown, MGA booking, MC booking, ⅖ judges booked which double as entertainment. Left to be paid: ⅗ judges, 5-6 hotel rooms (judges/entertainment/MGA), prize package 800-1000 cash split up for prize package $, plus flowers/plaque or whatever else, 500-600 per winner (crowned and 1st alt) to go to nationals. All paperwork, books, contacts will be handed over as well as assistance. (May try to have another take over pageant and still host at our event) If not we must quickly alter Day 2 activities and add an early mid morning show/event and evening show/event. VOTE was tabled at last meeting until we could meet with Entertainment Directors.

Discussion – Misty concerned about venue and with us being new at this. Ron stated options are pageant owners having someone else take over, us take over, or if we decided not to, giving owners a certain amount of time to come up with a solution/new owners. Discussed cost; about 3,000 left to be paid out. It is doable with the addition of another fundraiser, and that it would cause strain on a board that is lacking manpower already. Other option would be replace the pageant with Day 2 activities. A motion to not go forward with taking ownership of pageant ourselves and notify them so they can find someone else to take this over was discussed by Ron. Misty would like to talk to Victoria about this until a final decision is made. Tabled until next meeting.

Hot Checks Discussion - Decided a public statement would be crafted, sent to board for approval, omitting identifiable information, to inform our partners and others with vested interest in our organization of the incident that has occured and that we are working to take care of the issue through all legal remedies. Motion was seconded and adopted pending final approval from board with wording. Ron to Submit

GAYLY Sponsorship offer - Grant approved funds for marketing a 2.2 x 2.3 business cube in GAYLY print: $260 in July. Editor in Chief would be willing to give is a half page ad which runs $800 normally, for $300, and the other $500 will be subsidized as a Rainbow Sponsorship from the GAYLY magazine. MOTION was passed by unanimous consent at previous meeting. Ron sent follow-up email.

Marketing - contact BOOm, Camp KC by telephone and get proper formating, deadlines etc for ad sets. Gayly is a half page. Ron will create logos folder for main sponsors and required logos (gayly, Bodegas, visit Joplin mo, chamber of commerc, our logo), flyer and event page graphic for drag bingo, flyer and event graphic for PrideFest (artwork must be approved prior to going live), new pridefest logo, new jomo pride logo.

Discussion - Ron & Josh discussed getting together over the next week to go over things and figure out what all needs to be done since they live a sled-slide away. :)

CVB Grant update - logos sent - paperwork secured for artwork approval regarding Pride and process, end of event report, hotel tracking report and the guest surveys.

Co-Chairs - Event Insurance/road closure permit/Grant rework and resubmit to reflect changes to lineup, payments etc

Carey/Treasurer - Form 990 needs filed if not already, Carey to double-check. Check on state use tax exemption. Contact IRS and get us a new non-profit tax letter sent reflecting our new address.

Website - minutes/agenda page added, pageant page (to be made available for the board to keep up on) , vendor & sponsor log-in/logistics page and vendor logistics

Vendor Director - Contact food trucks and get them to apply through link.

Sponsorship Director - collecting donations for April 2nd, Bodegas - 1000 corporate sponsorship.

Discussion - Josh stated for us to get in contact with Ryan Gibson about a sponsorship exchange and getting rooms for pride. Josh to call and Ron or John will follow-up if needed.

New JOMO Pride Banner - New JOMO Pride Pageant Banner - Event/informational flyers - A frame poster signs (sponsors - event itinerary - on site) - Hand Fans - event shirts - Mainstage event banner (graphic and banner to be submitted by Bodegas) just reminders of items needed.

Pridefest logo - Was decided that with the lack of time, resources and empty board positions we will go forward with Pride without an official theme. Create general logo for JOMO PrideFest 2021, may incorporate with the “return of Pride”. Motion passed by unanimous consent at previous meeting

New JOMO Pride Logo - Marketing Director is currently working on. Need to solidify soon for marketing material, ads and other prints.

Board positions discuss - Secretary (open), At-Large (open), Media (open) - post soliciting community members was made, another to go out. Was discussed to solicit assistance from trusted community members.

Host Hotel - none have contacted us back that were forwarded by CVB. Ron and Jaclyn to contact/meet in-person

Sara Cunningham - Founder Free Mom Hugs invited to pride. Waiting on confirmation. Discussion of getting her a hotel room that night if she chooses to stay and possibly a stipend for travel from OK. Josh questioned about what Sara would be doing at Pride. Ron stated that we asked her to speak at the event. No money has been discussed with Sara. Ashley stated that she would like to see her come to promote the organization. Jordan stated that he felt that we should pay for the hotel room to get here to speak. The board would like her to speak. Ron will reach back out to her.

Diversity Band made contact and are unable to play for Pride. Ron sent a message to BAM and awaiting confirmation.

Discussions to have a turnabout drag show, those in attendance enthusiastically supported the idea. Was discussed those on the board who don't do drag could do it, and/or picking members of the community. Jordan to assist misty and victoria with getting a plan on how and what they would look like. How it would play out during an event, any other specifics, time frames etc. so we can discuss further.

New Business
Next Meeting date and time - 2/25/2021 at 6pm at Blackthorn
Adjournment

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February 09th, 2021

2/9/2021

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Board of Directors Meeting & Board Agenda
Thur. Feb 11th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub (pending weather)
Submitted by Co-Chairs: Ron & Jaclyn

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes Jan 28th -
Approve Board Agenda for Feb 11th –

1. Reports of Officers and Committees
A. Co-Chairs – Road Closure Permit submitted cost is $150 to be paid before the event.
B. Treasurer – File 990 irs,
C. Volunteer Director update-
D. Sponsorship Director update – Corporate Sponsorship secured by Robert & Clint.
E. Vendor Director update
F. Marketing Director update – email to GAYLY sent. Need to call Boom and Camp KC, haven't replied to email inquiry.
G. Entertainment Directors updates -
H. Secretary update – Position available
I. Media Director update - Position available
J. Youth Liaison Director update –
K. At-Large Board update - Position available

2. Unfinished Business
B. 2021 Fundraisers

Drag Show Fundraiser RECAP - FEB 5th -

Drag Bingo Fundraiser - APRIL 2nd - Blackthorn - 6pn

Order more bingo cards and daubers (double check current stock)
Marketing Director to create facebook event page graphic /event flyer before ad is put on event asap.
$40 ad approved at last meeting

Pride Pageant Fundraiser - JUNE - Wilders Event Center - Date:

Order Queen Crown
Jewelry package already secured
King Crown already secured
Order sashes (2)
Make/order new banner - JOMO Pride Pageant 3ft x 6ft (Marketing)

C. Show Me America Pageant - Promoters are wanting to hand the pageant over. Already paid: 800 franchise fee + crown, MGA booking, MC booking, ⅖ judges booked which double as entertainment. Left to be paid: ⅗ judges, 5-6 hotel rooms (judges/entertainment/MGA), prize package 800-1000 cash split up for prize package $, plus flowers/plaque or whatever else, 500-600 per winner (crowned and 1st alt) to go to nationals. All paperwork, books, contacts will be handed over as well as assistance. (May try to have another take over pageant and still host at our event) If not we must quickly alter Day 2 activities and add an early mid morning show/event and evening show/event. No entertainment Directors present so item is tabled until the next meeting. VOTE

D. Hot Checks Discussion - Decided a public statement would be crafted, sent to board for approval, omitting identifiable information, to inform our partners and others with vested interest in our organization of the incident that has occured and that we are working to take care of the issue through all legal remedies. Motion was seconded and adopted pending final approval from board with wording

E. GAYLY Sponsorship offer - Grant approved funds for marketing a 2.2 x 2.3 business cube in GAYLY print: $260 in July. Editor in Chief would be willing to give is a half page ad which runs $800 normally, for $300, and the other $500 will be subsidized as a Rainbow Sponsorship from the GAYLY magazine. MOTION was passed by unanimous consent at previous meeting

F. Marketing - contact BOOm, Camp KC by telephone and get proper formating, deadlines etc for ad sets. Gayly is a half page. Ron will create logos folder for main sponsors and required logos (gayly, Bodegas, visit Joplin mo, chamber of commerc, our logo), flyer and event page graphic for drag bingo, flyer and event graphic for PrideFest (artwork must be approved prior to going live), new pridefest logo, new jomo pride logo.

G.

H. CVB Grant update - logos sent - paperwork secured for artwork approval regarding Pride and process, end of event report, hotel tracking report and the guest surveys.

I. Co-Chairs - Event Insurance/road closure permit/Grant rework and resubmit to reflect changes to lineup, payments etc

J. Carey/Treasurer - Form 990 needs filed, working on state use tax exemption before pymnt to stage for 2300 purchase so we dont have to pay tax. Contact IRS and get us a new non profit tax letter sent reflecting our new address.

K. Website - minutes/agenda page added, pageant page (to be made available for the board to keep up on) , vendor & sponsor log-in/logistics page and vendor logistics

L.

M. Vendor Director - Contact food trucks and get them to apply through link.

N. Sponsorship Director - collecting donations for April 2nd, Bodegas - 1000 corporate sponsorship

O. New JOMO Pride Banner - New JOMO Pride Pageant Banner - Event/informational flyers - A frame poster signs (sponsors - event itinerary - on site) - Hand Fans - event shirts - Mainstage event banner (graphic and banner to be submitted by Bodegas)

P. Pridefest logo - Was decided that with the lack of time, resources and empty board positions we will go forward with Pride without an official theme. Create general logo for JOMO PrideFest 2021, may incorporate with the “return of Pride”. Motion passed by unanimous consent at previous meeting

Q. New JOMO Pride Logo - Marketing Director is currently working on. Need to solidify soon for marketing material, ads and other prints.

R.

S. Board positions discuss - Secretary (open), At-Large (open), Media (open) - post soliciting community members was made, another to go out

T. Host Hotel - none have contacted us back that were forwarded by CVB. Ron and Jaclyn to contact/meet in-person

U. Sara Cunningham - Founder Free Mom Hugs invited to pride. Waiting on confirmation. Discussion of getting her a hotel room that night if she chooses to stay and possibly a stipend for travel from OK. Board to discuss further

V. Diversity Band made contact and are unable to play for Pride. Ron sent a message to BAM and awaiting confirmation

3 . New Business