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Jomo Pride Board minutes 5/27/21

5/27/2021

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Pride Planning & Board Minutes 5/27/21
JOMO Pride Inc Pride Planning & Board Meeting Minutes
Thur. May 27th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Secretary - Taryn Smith 

Call to Order
Roll Call – Approve Quorum – Quorum approved
Board Members – Ron, Loni, Taryn, Johnny, Natalie, Jarret, Ashley on phone, Raymond
Others in attendance – Ida(Larry), Hailey, Ashley, Shayna
Approve Board Minutes May 13th – Approved with no objections
Approve Board Agenda for May 27th – approved with no objections

1. Reports of Officers and Committees
Co-Chair(s) - Rotary Club presentation, “Met” for preliminary grant meeting, met @ Bank, Loni received event insurance paperwork from Probert, got with TJ to work logos, working on finishing artwork for ads to submit to board then JCVB, grant
Treasurer - position open - Larry said balance is $15395.22
Secretary - None
Sponsorship - Liberty Utilities $400 Rainbow, collecting donations-sponsorships will close July 1st
Entertainment – Not present
Asst. Entertainment - position open
Vendor -posted in a food truck group about the event, Bacon Me Crazy showed interest. Waiting on a few to get back - deadline next Friday June 4th
Volunteer - None
Media - None
Marketing - position open
At-Large – no updates
Youth Liaison – Natalie had mentioned having  a second youth liaison so we can have backups

Guest Speaker(s) - Jasper County CASA - presentation (15min) followed by brief Q&A- did not attend

2. Unfinished Business
A. Pride Pageant - June 26th
  • Setup time June 25th – verify with Marsha
  • Check to Marsha/Wilders $300
  • Queen crown ordered by Shayna (submit receipt for reimbursement), waiting on sash quote Reuse King crown & jewelry set - get in hands of board asap Necklace stand came in.- Ron asked Victoria to order sashes and not to wait for quotes
  • Category certificates
  • Contestant check in from 1230p-230p. Contestants checking in after 230pm will receive a point deduction. Contestants cannot check in after 3pm.
  • Doors open for seating at 3pm, Pageant starts at 4pm.
  • Confirm with Marsha- Ron is calling and will leave voicemail- take check to her personally
  • Solidify Judges-Victoria said they have selected three judges
  • Solidify Special Entertainment
    • Shayna Towers - $200- get with her to see exactly who she is getting- Motion to pay $200 - no objections  
    • Joplin Rising Star - $75



  • JOMO Pride Pageant banner- logos are finished
  • Score sheets, judges books/packets- Victoria
  • Scene/stage – Shayna and Victoria helping
  • Silent auction donations
  • Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7) - Add Stephan Storm to the volunteer list side to assist if she is not helping on pageant side.
  • Pageant photographer & titleholder photographer? Motion to contact Emily Jordan for possible hire - No objections
  • Applications for pageant online - Kyle Richardson/ Giggles LaRoux
 
B. PrideFest Aug 28th - 29th
  • Logistics for Day 2 check in/setup/breakdown need to be worked out
  • Meeting with City for stage/logistics pending
  • Working on event insurance application
  • Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas in email), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
  • VOTE - Music by Anne Howe segment during pride. 30min - $150? Motion to have Anne Howe segment - motion approved for $150
  • Update on food trucks - Jarrett - need to touch back with food vendors. Ron - apply pressure
  • Discuss email from Simba Hall & 2021 Mr Gay America booking. 300 1 day, 400 2 day plus lodging and travel. Simba says he will help with some of costs if we can make it happen. 400 for booking travel would be 350 to 400- Ron is going to clarify how much Simba would contribute
  • Discuss email from Mr Gay Missouri America KC Sunshine. Booking fee is normally 250 plus lodging but willing to drop fee due to organizations rebounding from covid-Ron thinks he can get it down to $175 and hotel - motion approved
  • Need headliner for final show to promote and push attendance. Simba? Londenn?
  • Green Room for headliners? Ron had conversation with Mel, she is okay with us being outside during pridefest
  • On-street dressing area - Shayna, Is utilizing the back of Blackthorn or Joplin Avenue Coffee possible during the day for this if needed? – wanting a camper for the girls to get ready

C. Turnabout fundraiser - July 24th - Ron from Board, DJ Beefcake, Jake from Whisky Dicks, Arvest. Mel is unavailable – COJ Whitney Pachlofer - Ron to give Loni information to pass along for Whitney and Issac(Arvest)

D. Grant 2022 deadline is JUNE 10th -
  • Discuss on booking Mr Gay America 2022. Same booking fee as MGA - to include in grant – VOTE- no objections
  • Budget for Pride 2022 including Grant for 2022 is in the works. To be submitted by Ron & Loni for Board approval before full grant submission to JCVB - Preliminary mandatory grant meeting attended - rescheduled
  • Sponsorship tiers being reworked and submitted to Board for approval before inclusion into the grant
  • ​Review & approve preliminary budget- photographer increased to $900, Ron to contact CVB for potential PA system in grant

E. Rotary Club event -
  • Twin Hills Country Club 6-3, be there by 11:30a. Natalie and Ron will be there to take care of it

F. Marketing -
  • GAYLY - contract signed. ¼ page (4.6875" across 6" tall)
  • BOOMstl - Call 314-502-9191 "Main Page Boom.lgbt premium add (300×300) for $150 for each month July and August. - with link
  • CampKC (Now OutVoicesKC) (3.375"×1.875")
  • JOMO Pride Pageant Banner
  • MOTION to pay TJ Mcdonald $25 an hour X 8 hours (2 logos produced for PrideFest & JOMO Pride) MOTION to pay $200 to TJ McDonald for logos - motion passed no objections

G. Treasurer -
  • Call Towneplace Suites by Marriott and give Shannon our CC info to file for Sara Cunningham, Vega & Pattaya.
  • Pay Free Mom Hugs $200 on main site,
  • call Missouri and get update from State Use Tax Exemption if possible before stage payment with tax
  • Check for reimbursement to Ron & John $200
  • Ad for Pageant event page 60 needs added
  • Call GAYLY and give CC for add payment
  • Call BOOM give CC for ad payment
  • Call OutVoices and give CC for payment
  • Apply for booth for Third Thursday for June & August
  • Arrange donation of 100 to NEO Pride
  • MOTION - Add secondary Board member to bank account. Add Loni-Raymond second- Motion passes no objections 
  • Pay TJ McDonald for logos
  • Carey to handover all Pride material
  • Ask Carey to delete the PrideFest ad on her end or we won't be able to put another ad on there
  • Pay for sashes
  • Ron nominated Larry (past treasurer) for treasurer position-Natalie second. Board approved contingent upon interim period and required to be voted in at next annual board meeting
  • Loni and Ron to go to bank Friday the 28th to add Loni to the bank account with photo ID and mail. Larry to reinstate his credentials upon return to Joplin.
H. Current Grant 2020 marketing requirements
  • Start June 1st (Targeted FB Page to lgbtq Spfld, KC, Stl, Wichita, NWA/Fayettville, Tulsa, OKC) Run for 30 days ($50)
  • Start June 1st (Targeted event page promotion to lgbtq spfld, kc, wichita, stl, nwa, tulsa & okc) - run for 30 days, repeat in July & August. ($50 x3) Carey needs to release on her side
  • June - $50 giveaway to promote PrideFest (share/like/tag contest) covered by grand- gift cards from Blackthorn and Joplin Ave Coffee $25 each
  • Ron to get ahold of Carey to unlock all Facebook ads
  • Need to complete high level audit of bank accounts
​
I.Password gmail/google – message Ron if you need the Google passwords. Natalie brought up changing passwords when board members leave.

J.Open positions
  • Asst. Entertainment Director
  • Treasurer
    • MOTION to add Loni to bank account as secondary- motion passed no objections
    • Ensure removal of Carey
    • Bank tomorrow 5/28/21 to issue cards and add to account to start catching us up on payments
    • Carey to release all Pride documents and items
    • Larry as Interim Treasurer until annual board meeting – election passes no objections
  • Marketing Director- Johnny nominates Hailey for Marketing Director vacancy -motion passes no objection
  • Accepting nominations

3 . New Business
  1. Next Meeting date and time - Before Grant deadline. Do not need to have another meeting before grant deadline- Ron put out the outline and the board can approve the grant budget online
  2. Ashley needs $60 dollars for mugs for the judges at the pageant – Natalie motions to approve- Hailey seconds - motion passes no objections
  3. Next meeting June 10th 6pm Blackthorn
  4. Adjournment
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May 25th, 2021

5/25/2021

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Pride Planning & Board Agenda 5/27/21

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. May 27th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes May 13th -
Approve Board Agenda for May 27th -

1. Reports of Officers and Committees
Co-Chair(s) - Rotary Club presentation, “Met” for preliminary grant meeting, met @ Bank, Loni received event insurance paperwork from Probert, got with Tj to work logos, working on finishing artwork for ads to submit to board then JCVB, grant
Treasurer - position open
Secretary -
Sponsorship - Liberty Utilities $400 Rainbow, collecting donations
Entertainment -
Asst. Entertainment - position open
Vendor -
Volunteer -
Media -
Marketing - position open
At-Large -
Youth Liaison -

Guest Speaker(s) - Jasper County CASA - presentation (15min) followed by brief Q&A

2. Unfinished Business
A. Pride Pageant - June 26th
  • Setup time June 25th -
  • Check to Marsha/Wilders $300
  • Queen crown ordered by Shayna (submit receipt for reimbursement), waiting on sash quote Reuse King crown & jewelry set - get in hands of board. Necklace stand came in.
  • Category certificates
  • Contestant check in from 1230p-230p. Contestants checking in after 230pm will receive a point deduction. Contestants cannot check in after 3pm.
  • Doors open for seating at 3pm, Pageant starts at 4pm.
  • Confirm with Marsha
  • Solidify Judges
    •  
    •  

  • Solidify Special Entertainment
    • Shayna Towers - $200
    • Joplin Rising Star - $75
    •  

  • JOMO Pride Pageant banner
  • Score sheets, judges books/packets
  • Scene/stage - Shayna
  • Silent auction donations
  • Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7) - Add Stephan Storm to the volunteer list side to assist if she is not helping on pageant side.
  • Pageant photographer & titleholder photographer?
  • Applications for pageant online - Kyle Richardson/ Giggles LaRoux

B. PrideFest Aug 28th - 29th
  • Logistics for Day 2 check in/setup/breakdown need to be worked out
  • Meeting with City for stage/logistics pending
  • Working on event insurance application
  • Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas in email), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
  • VOTE - Music by Anne Howe segment during pride. 30min - $150?
  • Update on food trucks - Jarrett
  • Discuss email from Simba Hall & 2021 Mr Gay America booking. 300 1 day, 400 2 day plus lodging and travel. Simba says he will help with some of costs if we can make it happen.
  • Discuss email from Mr Gay Missouri America KC Sunshine. Booking fee is normally 250 plus lodging but willing to drop fee due to organizations rebounding from covid
  • Need headliner for final show to promote and push attendance. Simba? Londenn?
  • Green Room for headliners?
  • On-street dressing area - Shayna, Is utilizing the back of Blackthorn or Jacc possible during the day for this if needed?

C. Turnabout fundraiser - July 24th - Ron from Board, DJ Beefcake, Jake from Whisky Dicks, Arvest. Mel is unavailable

D. Grant 2022 deadline is JUNE 10th -
  • Discuss on booking Mr Gay America 2022. Same booking fee as MGA - to include in grant - VOTE
  • Budget for Pride 2022 including Grant for 2022 is in the works. To be submitted by Ron & Loni for Board approval before full grant submission to JCVB - Preliminary mandatory grant meeting attended - rescheduled
  • Sponsorship tiers being reworked and submitted to Board for approval before inclusion into the grant
  • ​Review & approve preliminary budget

E. Rotary Club event -
  • Twin Hills Country Club 6-3, be there by 11:30a.

F. Marketing -
  • GAYLY - contract signed. ¼ page (4.6875" across 6" tall)
  • BOOMstl - Call 314-502-9191 "Main Page Boom.lgbt premium add (300×300) for $150 for each month July and August. - with link
  • CampKC (Now OutVoicesKC) (3.375"×1.875")
  • JOMO Pride Pageant Banner
  • MOTION to pay TJ Mcdonald $25 an hour X 8 hours (2 logos produced for PrideFest & JOMO Pride) $200

G. Treasurer -
  • Call Towneplace Suites by Marriott and give Shannon our CC info to file for Sara Cunningham, Vega & Pattaya.
  • Pay Free Mom Hugs $200 on main site,
  • call Missouri and get update from State Use Tax Exemption if possible before stage payment with tax
  • Check for reimbursement to Ron & John $200
  • Ad for Pageant event page 60 needs added
  • Call GAYLY and give CC for add payment
  • Call BOOM give CC for ad payment
  • Call OutVoices and give CC for payment
  • Apply for booth for Third Thursday for June & August
  • Arrange donation of 100 to NEO Pride
  • MOTION - Add secondary Board member to bank account.
  • Pay TJ Mcdonald for logos
  • Carey to handover all Pride material
  • Ask Carey to delete the PrideFest ad on her end or we won't be able to put another ad on there
  • Pay for sashes
H. Current Grant 2020 marketing requirements
  • Start June 1st (Targeted FB Page to lgbtq Spfld, KC, Stl, Wichita, NWA/Fayettville, Tulsa, OKC) Run for 30 days ($50)
  • Start June 1st (Targeted event page promotion to lgbtq spfld, kc, wichita, stl, nwa, tulsa & okc) - run for 30 days, repeat in july & August. ($50 x3)
  • June - $50 giveaway to promote PrideFest (share/like/tag contest)


​
I. Password gmail/google


J. Open positions

  • Asst. Entertainment Director
  • Treasurer
    • MOTION to add Loni to bank account as secondary
    • Ensure removal of Carey
    • Bank tomorrow to issue cards and add to account to start catching us up on payments
    • Carey to release all Pride documents and items
  • Marketing Director
  • Accepting nominations

3 . New Business
  1. Next Meeting date and time - Before Grant deadline.
  2. Adjournment










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board meeting minutes 5/13/2021

5/13/2021

0 Comments

 
JOMO Pride Inc Pride Planning & Board Meeting Minutes
Thur. May 13th, 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron and Loni

Call to Order
Roll Call – Approve Quorum (9 active members, only 5 needed for quorum)
Board Members – Ron, Johnny, Natalie, Ashley, Jarret, Loni, Ray
Others in attendance – Sally, Jessica Johnson, Haley, Lidia, Sadie, Taryn, Ashley

Approve Board Minutes April 29th – approved, no objections
Approve Board Agenda for May 13th – approved, no objections

1. Reports of Officers and Committees
Co-Chair(s) - Patrick updated LGBTQ friendly businesses and is working on site, preliminary calendar of events is submitted and working on grant, sign media contract for OutVoicesKC, met with City legal signed grant paperwork for 2021.
  • Missing Carey’s signature, will need to contact City of Joplin Legal to revise contract.

Discussion of positions and assigned responsibilities. If you are unable to complete required tasks in a timely manner, reach out to other board members for assistance, if you are unable to find assistance, let the co-chairs know.

Treasurer – notified she is resigning, see Treasurer sub section.
Secretary - vacant
Sponsorship - Pineapple Bliss & Concrete creations - Rainbow, Springfield Black Tie - Rainbow, American Foundation Suicide Prevention Missouri – Diamond
  • 3 sponsorships in the last few weeks, another $1,050 in sponsorships
Entertainment – not present
Asst. Entertainment - vacant
Vendor – no update
Volunteer – Contacted SPIVA, both Ashley and SPIVA director having surgery in May, she would like to come speak in June
Media - no update
Marketing – not present
At-Large - Road Closure notice completed in drive
Youth Liaison - not present, carey removed from group message

2. Unfinished Business
A Open positions
  • Asst. Entertainment Director – Shayna or special entertainment director unrelated to Drag.
    • Ron talked to Shayna about taking position, need to get a definite answer from Victoria/Shayna ASAP. Board may have to step in to book judges and entertainment if we don’t receive a response by next meeting related to unfinished agenda items.
    • Explore having director of entertainment who is not a performer to remove conflict of interest.
    • Wait until next meeting for composition of job duties
  • Secretary
    • Ron nominates Taryn, Johnny seconds – motion passes no objections
  • Accepting nominations
  • Prior to this meeting, Treasurer resigned – need to fill open position.
    • Will wait until next meeting to nominate for position, Natalie to put name on account as secondary signor.
  • Youth Liaison position open

B. Pride Pageant - June 26th
  • Victoria has not provided information to Ron
  • Setup time June 25th -
  • Check to Marsha/Wilders $300
  • Queen crown ordered by Shayna (submit receipt for reimbursement), sashes need ordered. Reuse King crown.
    • Contacted Springfield, Ron provided link to Shayna for sashes and get them ordered to receive in-time
  • Who has a Jewelry set? - Ron ordered necklace stand – Misty had it last we knew, needs to be returned to Shayna or Victoria
  • Category certificates
  • Start of check-in time June 26th? - pageant start time is 4?
    • Clarify door open time and actual start of pageant.
  • Solidify Judges (3) & Special Entertainment so far: Shayna, Joplin Rising Star.
    • Need 3 judges, can double as entertainment. Natalie will contact Victoria to find out who has been contacted so far.
  • Scene/stage - Shayna, Johnny volunteered per last meeting minutes
    • Shayna said she does not need assistance.
  • JOMO Pride Pageant banner - 3ft x 6ft
    • Needs to be ordered 2 weeks ahead of time.
  • Score sheets/judges packets
  • Silent auction donations
    • If you can get anything from businesses, get the info and Ron will get receipt.
    • Jessica maybe to provide themed custom shoes.
  • Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7)
  • Pageant photographer
    • Loni to ask Taylor Green for pics for pageant ($150 budget), Natalie to ask around as well.

C. PrideFest Aug 28th - 29th
  • Day 2 - Pride Mimosa Breakfast - Offer from MGA & MGMA to instead host a drag brunch. They said we can work out whatever booking fee we were able for day 2 for them. Booking fee or cover for this event to pay for booking? Discuss. VOTE
    • Motion $150 booking fee each for the Drag Brunch – motion passes no objections
  • Logistics for Day 2 check in/setup/breakdown need to be worked out
  • Meeting with City for stage/logistics pending
  • Loni to contact Kelly Probert to have her email the event insurance application - Email sent requesting event insurance application be emailed to Loni on 5/10/2021
  • Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
    • Ray and Hailey to assist Josh
  • Calendar of Events submission to board - Review & Discuss both options - VOTE
    • Motion: Motion caries for all outdoor activities for 1st day of festival
  • Additional solo artists (singers) needed day 1 & 2
  • Update on food trucks - Jarrett
  • DJ Services - Whisky Dicks night of August 28th
    • Beefcake will do DJ duties.

D. Turnabout fundraiser - July 24th - Carey from Board, Mel from Blackthorn, Ron will if needed - anyone else? Other business owners? Whisky Dick's? Bodegas?
  • Ron, Mel, Jessica, Beefcake, Johnny, Robert or Clint from Bodegas, maybe Issac from Arvest

E. Grant 2022 deadline is JUNE 10th -
  • Crystal Methyd booking agent says we can book for 2022 with a deposit to save those dates. 2 numbers in 2 separate shows plus a separate meet & greet/signing event (can be different day) - quote was $3,000. May be able to negotiate price - also be present for Pride March? Discuss
    • Motion to approve deposit in grant – Natalie seconds, approved with no objections
  • Discuss Booking reigning MGA & MGMA for Pride 2022
    • Motion to approve booking for grant – Loni seconds, approved with no objections
  • Discuss moving Pride to September 10th & 11th 2022. End of August weekend conflicts with Mid-Mo pride & Murphysburg celebration which is now a 2 day event that weekend, falls a week after the holiday and 2 weeks after our Aug date, no other pride events conflict in the area – VOTE
    • Motion to approve move – Loni seconds, motion caries no objections
  • Budget for Pride 2022 including Grant for 2022 is in the works. To be submitted by Ron & Loni for Board approval before full grant submission to JCVB - Preliminary mandatory grant meeting coming up.
  • Sponsorship tiers being reworked and submitted to Board for approval before inclusion into the grant

F. Rotary Club event – June 3rd
  • Who we are, when we formed, what we do, about the fundraisers and festivals
  • Different ways to get involved in supporting our community and organization and what are the benefits for getting involved and benefits to the community – benefit to businesses who have diversity policies.
  • Discuss educational outreach efforts
  • Q&A
  • Twin Hills Country Club 6-3, be there by 11:30a.
  • Who is speaking? - Need bios submitted before deadline (Natalie, Ron, possibly more, younger member of community to speak Triston)
    • Ron and Natalie to submit bio and photo – Due by May 27th

G. Marketing -
  • GAYLY - contract signed. ¼ page (4.6875" across 6" tall), minimum resolution 300dpi saved as pdf or Tiff, run in July publication, submission deadline May 10th - June 15th. Camera ready artwork to be submitted to board and approved by JCVB (takes 5 days for JCVB approval), before final submission. Visit Joplin MO logo, PrideFest logo, dates, website info etc. (this ad is large enough you can also put MGA promo photo, MGMA promo photo, Sara Cunningham, Hotel booking info, main pride (Bodegas logo), previous pride pics or whatever else you wanted to fit in.
  • BOOMstl - Call 314-502-9191 ASAP to arrange media contract/invoice to begin process for ad set for "Main Page Boom.lgbt premium add (300×300) for $150 for each month July and August. Need deadlines when we call or any other info needed. Clicks go to custom URL of our choice, supports video, including 2 social media blasts and 1 email. $300 total. Must have visit Joplin MO logo, PrideFest logo, link to website, dates etc.
  • CampKC (Now OutVoicesKC) - minimum 300dpi resolution, TIF, PNG, EDS, high resolution pdf or jpeg files allowed, to run in June "Pride Issue deadline for submissions June 11th, on stands 7/2. $300 biz card (3.375"×1.875") - Visit Joplin MO logo and PrideFest logo needed, website, festival dates etc.
  • (All ads to be submitted to board for JCVB approval, before final submission.)
  • Pridefest Logo needed ASAP
  • JOMO Pride logo needed ASAP
  • JOMO Pride Pageant Banner needed
  • Graphic designer can do logos & artwork for $26 an hour – MOTION -
    • Natalie motions to move forward with logo and artwork to be completed by outside graphic designer (incorporate a Joplin theme in the logo and artwork) – Ray seconds motion. Motion carries with no objections.
    • Ron motions for Marketing Board Member removal from Board at next meeting (May 27, 2021) – Natalie seconds, motion carries no objections

H. Treasurer -
  • Call Towneplace Suites by Marriott and give Shannon our CC info to file for Sara Cunningham, Vega & Pattaya.
  • Pay Free Mom Hugs $200 on main site,
  • call Missouri and get update from State Use Tax Exemption if possible before stage payment with tax
  • Check for reimbursement to Ron & John
  • Ad for Pageant event page 50
  • Ad for Pridefest event page 40
  • Call GAYLY and give CC info for ad payment $300
  • Apply for booth for Third Thursday for June & August (vote for August, grant purposes)
  • Copy of last check to Patrick Haase (web) needed to submit for reimbursement to JCVB as well as proof the transaction was completed on our end.
  • Discuss hiring a CPA to handle finances
  • MOTION - Add secondary Board member to bank account.
    • Motion to add Natalie to bank account – motion carries – no objections
    • Letter to bank adding Natalie Murray to account - notifying of Treasurer resignation, minutes attached to the letter – Taryn to draft letter, use letterhead from Drive

I. JOMOeq Business Plan Update for Board consideration - Natalie
  • PrideFest Booth - Motion for free booth at Pride – motion carries no objections
  • Up and running June 15th
  • Moved meetings from 6-7 at JACC
  • 3rd Tuesday of each month, recurring
  • Need art donations for JOMOeq to sell at the booth to raise funds

J. Discuss donating to NEO Pride to help them get their feet off the ground and put on the 1st Pride in Miami - Booth June 19th
  • Motion for board to booth at NEO Pride - Approved with no objections booth in Miami and donate $100 (no booth fee)
  • Consider additional donation at a later date

K. Spiva Update - Ashley B
  • Waiting for August to speak to the Board
  • MSSU Gay Straight Alliance new President and Vice President – Ashley to make contact – Ashley trying to get a booth.

L. Arts District - Show Me Magazine $100 June promotion for organization and Pride. Authorize payment to Show Me the Ozarks Magazine - VOTE
  • Motion to approve promotion in Show Me the Ozarks Magazine – Johnny seconds, motion caries, no objections

M. Discuss writing a point/strike system into bylaws
  • Attendance, accountability, conflict of interest statements, code of conduct, etc. needs to be added to the bylaws (Johnny, Ron, Natalie) will attempt a draft to be included in the bylaws.

N. Miss Gay America Contract Approval (Ron read contract aloud)
  • Motion to approve contract – motion carries, no objections


3 . New Business
  1. Next Meeting date and time – May 27th 6:00pm
  2. Adjournment
0 Comments

May 11th, 2021

5/11/2021

0 Comments

 

Board Meeting agenda 5/13/21

JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. May 13th , 2021 @ 6pm
In-person Blackthorn Pizza & Pub
Submitted by Co-Chairs: Ron & Loni

Call to Order
Roll Call – Approve Quorum
Board Members -
Others in attendance -

Approve Board Minutes April 29th -
Approve Board Agenda for May 13th -

1. Reports of Officers and Committees
Co-Chair(s) - Patrick updated LGBTQ friendly businesses and is working on site, preliminary calendar of events is submitted and working on grant, sign media contract for OutVoicesKC, met with City legal signed grant paperwork for 2021. Discussion of positions and assigned responsibilities. If you are unable to complete required tasks in a timely manner, reach out to other board members for assistance, if you are unable to find assistance, let the co-chairs know.
Treasurer -
Secretary -
Sponsorship - Pineapple Bliss & Concrete creations - Rainbow, Springfield Black Tie - Rainbow, American Foundation Suicide Prevention Missouri - Diamond
Entertainment -
Asst. Entertainment -
Vendor -
Volunteer -
Media -
Marketing -
At-Large - Road Closure notice completed in drive
Youth Liaison -

2. Unfinished Business

A Rotary Club event - June 6th
  • Who we are, when we formed, what we do, about the fundraisers and festivals
  • Different ways to get involved in supporting our community and organization and what are the benefits for getting involved and benefits to the community
  • Discuss educational outreach efforts
  • Q&A
  • Twin Hills Country Club 6/3, be there by 11:30a.
  • Who is speaking? - Need bios submitted before deadline
B. Pride Pageant - June 26th
  • Setup time June 25th -
  • Check to Marsha/Wilders $300
  • Queen crown ordered by Shayna (submit receipt for reimbursement), sashes need ordered. Reuse King crown.
  • Who has a Jewelry set? - Ron ordered necklace stand
  • Category certificates
  • Start of check-in time June 26th? - pageant start time is 4?
  • Solidify Judges (3) & Special Entertainment so far: Shayna, Joplin Rising Star.
  • Scene/stage - Shayna, Johnny volunteered per last meeting minutes
  • JOMO Pride Pageant banner - 3ft x 6ft
  • Score sheets/judges packets
  • Silent auction donations
  • Volunteers - 2 Door, 3 Silent Auction, 1 general volunteer, 1 stage/performer/ent. Dir. asst. (7)
  • Pageant photographer

C. PrideFest Aug 28th - 29th
  • Day 2 - Pride Mimosa Breakfast - Offer from MGA & MGMA to instead host a drag brunch. They said we can work out whatever booking fee we were able for day 2 for them. Booking fee or cover for this event to pay for booking? Discuss. VOTE
  • Logistics for Day 2 check in/setup/breakdown need to be worked out
  • Meeting with City for stage/logistics pending
  • Loni to contact Kelly Probert to have her email the event insurance application - Email sent requesting event insurance application be emailed to Loni on 5/10/2021
  • Marketing/promotional materials needed: Mainstage banner (artwork provided by Bodegas), Jomo Pride March banner, hand fans, sandwich board itinerary/sponsor posters (2 of each), PrideFest flyer, event shirts
  • Calendar of Events submission to board - Review & Discuss both options - VOTE
  • Additional solo artists (singers) needed day 1 & 2
  • Update on food trucks - Jarrett
  • DJ Services - Whisky Dicks night of August 28th

D. Turnabout fundraiser - July 24th - Carey from Board, Mel from Blackthorn, Ron will if needed - anyone else? Other business owners? Whisky Dick's? Bodegas?

E. Grant 2022 deadline is JUNE 10th -
  • Crystal Methyd booking agent says we can book for 2022 with a deposit to save those dates. 2 numbers in 2 separate shows plus a separate meet & greet/signing event (can be different day) - quote was 3k. May be able to negotiate price - also be present for Pride March? Discuss
  • Discuss Booking reigning MGA & MGMA for Pride 2022
  • Discuss moving Pride to September 10th & 11th 2022. End of August weekend conflicts with Mid-Mo pride & Murphysburg celebration which is now a 2 day event that weekend, falls a week after the holiday and 2 weeks after our Aug date, no other pride events conflict in the area - VOTE
  • Budget for Pride 2022 including Grant for 2022 is in the works. To be submitted by Ron & Loni for Board approval before full grant submission to JCVB - Preliminary mandatory grant meeting coming up.
  • Sponsorship tiers being reworked and submitted to Board for approval before inclusion into the grant

F. Arts District - Show Me Magazine $100 June promotion for organization and Pride. Authorize payment to Show Me the Ozarks Magazine - VOTE

G.
Discuss donating to NEO Pride to help them get their feet off the ground and put on the 1st Pride in Miami - Booth June 19th

H. Marketing -
  • GAYLY - contract signed. ¼ page (4.6875" across 6" tall), minimum resolution 300dpi saved as pdf or Tiff, run in July publication, submission deadline May 10th - June 15th. Camera ready artwork to be submitted to board and approved by JCVB (takes 5 days for JCVB approval), before final submission. Visit Joplin MO logo, PrideFest logo, dates, website info etc (this ad is large enough you can also put MGA promo photo, MGMA promo photo, Sara Cunningham, Hotel booking info, main pride (Bodegas logo), previous pride pics or whatever else you wanted to fit in.
  • BOOMstl - Call 314-502-9191 ASAP to arrange media contract/invoice to begin process for ad set for "Main Page Boom.lgbt premium add (300×300) for $150 for each month July and August. Need deadlines when we call or any other info needed. Clicks go to custom url of our choice, supports video, including 2 social media blasts and 1 email. $300 total. Must have visit Joplin MO logo, PrideFest logo, link to website, dates etc.
  • CampKC (Now OutVoicesKC) - minimum 300dpi resolution, tif, png, eds, high resolution pdf or jpeg files allowed, to run in June "Pride Issue deadline for submissions June 11th, on stands 7/2. $300 biz card (3.375"×1.875") - Visit Joplin MO logo and PrideFest logo needed, website, festival dates etc.
  • (All ads to be submitted to board for JCVB approval, before final submission.)
  • Pridefest Logo needed ASAP
  • JOMO Pride logo needed ASAP
  • JOMO Pride Pageant Banner needed
  • Graphic designer can do logos & artwork for $26 an hour - MOTION

I. Treasurer -
  • Call Towneplace Suites by Marriott and give Shannon our CC info to file for Sara Cunningham, Vega & Pattaya.
  • Pay Free Mom Hugs $200 on main site,
  • Call Missouri and get status update from State Use Tax Exemption if possible before stage payment
  • Check for reimbursement to Ron & John
  • Ad for Pageant event page 50
  • Ad for Pridefest event page 40
  • Call GAYLY and give CC info for ad payment $300
  • Apply for booth for Third Thursday for June & August (vote for August, grant purposes)
  • Copy of last check to Patrick Haase (web) needed to submit for reimbursement to JCVB as well as proof the transaction was completed on our end.
  • Discuss hiring a CPA to handle finances
  • MOTION - Add secondary Board member to bank account.

J. JOMOeq Business Plan Update for Board consideration - Natalie
  • PrideFest Booth / Most likely reforming as non profit

K. Spiva Update - Ashley B

L. Discuss writing a point/strike system into bylaws - carried from previous meeting

M. Open positions
  • Asst. Entertainment Director
  • Secretary
  • Accepting nominations

​3 . New Business
  1. Next Meeting date and time -
  2. Adjournment










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Pride planning & meeting minutes 4/29/2021

5/3/2021

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JOMO Pride Inc Pride Planning & Board Meeting Minutes
Thur. April 29th , 2021 @ 6:30
In-person Blackthorn Pizza & Pub
Submitted by Co-Chair: Loni

Call to Order
Roll Call – Approve Quorum
Board Members – Ron, Johnny, Ray, Loni, Natalie, Carey, Ashley, Josh, Jarret
Others in attendance – Jaclyn, Ashley, Stephan, Sally

Approve Board Minutes April 15th - (held in drive) – Approved with no objection
Approve Board Agenda for April 29th – Approved with no objection

Presentation by Sally:
Grew up in Seneca, moved away for 20 years. She had a difficult time growing up here and has experienced violence. She noted that things have progressed but there are still a lot of opportunities for improvement. Many individuals have to hunt for resources in the area. We need a more concentrated location for services and assistance for the LBGTQ community in Joplin. Center Link connects centers around the world.
We need a have a community survey (gather data to show top 3 resources that the community needs). Starting there can guide what is needed as a first step.
Ron mentioned that this seems to be in line with the aims of JOMO EQ. They focus on education and support groups for all ages in the community. Their organization folded a while back and they are now focused on restarting the organization. Keep us updated on progress, if there is anything we can do to assist we would love to get a center going in Joplin.

1. Reports of Officers and Committees
Co-Chair(s) - Sent prelim grant updates to JCVB, checks from Ida, new grant info, Day 1 logistics finished, need to complete day 2 logistics
Treasurer – Bank balance $14,516.11
Secretary - None
Sponsorship - new sponsorships, donations needed, currently collecting
Entertainment – Not present
Asst. Entertainment – Not present
Vendor - None
Volunteer -None
Media - 3160 Facebook likes, 3300+Facebook followers, 165 followers on Instagram (we need to establish a TikTok account).
Marketing - None
At-Large - None
Youth Liaison - None

2. Unfinished Business
A Co-Chair resignation - nominations for appointment from Board?
Discussion about vacant position:

Motion to fill vacant Co-Chair: Carey nominates Loni Smith, Ray seconds -passes with no objections.

Motion to abstain from filling vacant Secretary position until next meeting: motion passes with no objections.

B. Pride Pageant - June 26th
  • Setup June 25th -
  • Payment to Marsha/Wilders pending
  • Matching crowns & sashes need ordered – Need to be ordered ASAP due to potential delay in delivery
  • Category certificates
  • Start of check-in time June 26th - pageant start time is 4. – Ron to check with Misty and Victoria
  • Motion - $50 ad on JOMO Pride Pageant event page to run over the next 30 days – motion passes with no objection
  • Judges (3), Special Entertainment so far: Shayna, Joplin Rising Star, others?
  • Darkside of Disney - Backdrop foam board scene/stage - Shayna, Johnny
  • JOMO Pride Pageant banner to use every year- last banner was 3ft x 6ft
  • Score sheets/judges packets
  • Silent auction donations

C. PrideFest Aug 28th - 29th
  • Motion for event page ad $40 over the next 30 days to boost interactions and numbers – Motion passes with no objection
  • Day 2 - Pride Breakfast/Mimosa breakfast - How will that look?
    • Discussed music, simple menu from Blackthorn, rainbow colored mimosas, potential movie showing to fill education piece of grant obligation (NEED TO FINALIZE PLANS)
  • Day 2 - Discuss possible meet & greet signing event for Sara Cunningham after Pride in the Park from 12-6pm
    • Motion to approve a meet & greet/ book signing event with Sara Cunningham as part of the Pride festivities. Motion carries with no objections. - To be held after Pride in the Park.
  • Day 2 - Discuss Finale show to end Sunday activities - after possible signing event.
  • Do we want a bounce house for Pride in the Park for kids? – No bounce house due to insurance obligation, will search for water feature.
  • Logistics and vendor check in is complete for Day 1 - Need to figure out check in & process for Day 2. – Carey, Jarret, Ron to identify check-in and placement.
  • Preliminary calendar of events in the works
  • Road closure notice needs to be made - Road closure communication needs to be sent to all effected businesses 30 days prior to closure (Natalie to handle road closure)
  • Meeting with City for stage/logistics pending
  • Meeting with insurance pending final calendar of events

D. Turnabout fundraiser - July 24th - Carey from Board, Mel from Blackthorn, Ron will if needed - anyone else?

E. Grant 2022 deadline is JUNE 10th -
  • Discuss email from Crystal Methyds agent & other possible headliners, MGA again? MGMA? Etc.
    • Crystal Methyd – One main stage performance, separate meet & greet/signing event, another performance in separate show; Agent asking $3k, Ron will try and negotiate the cost. Ray offered to cover what the grant does not. Contact being made to Widow to get booking fee info as well.
  • Preliminarily need things booked for next year as far as big money acts
  • Discuss moving Pride to September 10th & 11th 2022. End of August weekend conflicts with Murphysburg Celebration in Joplin and with Mid-Mo pride which is now a 2 day event that weekend, this date falls a week after the holiday and more than a week after our traditional date which might do better for the heat as well, no other pride events conflict in the area - discuss

F. Future fundraisers and revenue streams
  • Pride Idol - generate door cover through the entry rounds, then door cover through final round - will generate community involvement and give us a performer to showcase during pride without having to utilize Drag
  • Spaghetti Dinner or pancake breakfast or some other type of feeding or dinner event.
  • Raise vendor fees for pride 20/25 or 25/30 (other prides 50/100)
    • Discussion of increasing costs to businesses during COVID, decided that increase was negligible.
  • Rework sponsorship tier

G. Marketing -
  • GAYLY - contract signed. ¼ page (4.6875" across 6" tall), minimum resolution 300dpi saved as pdf or Tiff, to run in July publication, submission deadline May 10th - June 15th. Camera ready artwork to be submitted to board and approved by JCVB (takes 5 days for JCVB approval), before final submission to GAYLY. Must have visit Joplin MO logo, PrideFest logo, dates, website info etc. (this ad is large enough you can also put MGA promo photo, MGMA promo photo, Sara Cunningham, Hotel booking info, main pride (Bodegas logo), previous pride pics or whatever else you wanted to fit in.
  • BOOMstl - Call 314-502-9191 to arrange media contract/invoice to begin process for ad set for "Main Page Boom.lgbt premium add (300×300) for $150 for each month July and August. Need deadlines when we call or any other info needed. Clicks go to custom url of our choice, supports video, including 2 social media blasts and 1 email. $300 total. Must have visit Joplin MO logo, PrideFest logo, link to website, dates etc.
  • CampKC (Now OutVoicesKC) - minimum 300dpi resolution, tif, png, eds, high resolution pdf or jpeg files allowed, to run in June "Pride Issue deadline for submissions June 11th, on stands 7/2. $300 biz card (3.375"×1.875") - Visit Joplin MO logo and PrideFest logo needed, website, festival dates etc. This is still covered in grant costs - APPROVE CHANGE
  • (All ads to be submitted to board for JCVB approval, before final submission.)
  • Pridefest Logo needed
  • JOMO Pride logo needed
  • JOMO Pride Pageant Banner needed

H. Sponsorship -
  • Collecting donations for pageant - could use some assistance
  • Sponsorships received the last couple weeks - The Gayly, JB Enterprises, Joplin For Justice, Wizarding Run
  • Look at reorganizing the tiers in future
    ​
I. Treasurer - Call Towneplace Suites by Marriott and give Shannon our CC info to file for Sara Cunningham, Vega & Pattaya. Pay Free Mom Hugs $200 on main site, call Missouri and get update from State Use Tax Exemption if possible before stage payment with tax

J. Bylaws update meeting/retreat event - when?
  • Dec. 8th 2019 Board meeting - Motion by Ron, seconded by Larry to only allow Board members to vote on terminations of the board. Motion carried by unanimous consent - needs reflected in Bylaws​
  • Downtown Diversity Pridefest needs changed to JOMO PrideFest
  • Job roles need reviewed
  • Add Youth Liaison position and At Large position to bylaws - pull approved duties for Youth Liaison. At Large position to be crafted.

K. Resources page - make post. Compile statewide LGBTQ non profits and add to list. Mental and physical health resources need compiled. Allied business need compiled -

L. website - Ron got with Patrick to start finishing vendor/sponsor log in area with check in/rules processes etc. to finish invoice specs to get reimbursed from grant for this work, discussed replicate how pageant page works on the JOMO PrideFest event tab to easily input and change information as needed, also issue with day 1 & day 2 vendors buttons etc. He is currently working on site.

M. Refund approval - Ron - 2 tables, table cloths total - $102.81 - receipts available -Approved with no objections.

N. Rotary Club event - June 3rd at 12 - Discuss speaking topics that should be covered. About our organization and event, ways to get involved and support us and the community.

O. Discuss hiring a CPA to handle finances
Carey contacted Liz, has not heard back
Loni to contact Chamber to see if there are any options there.

P. JOMO EQ Discussion – Natalie
JOMO EQ is requesting temporary merger with JOMO Pride to be able to utilize the resources of the non-profit status and build up the educational and group meeting side of the organization. JOMO EQ would become a subsidiary of the Pride Board. With their committee status, they can leverage our resources to build up their organization, find meeting locations at reduced costs and start to grow again. Board was open to the idea but asked that JOMO EQ provide data about committee bylaws, contingency absorption, financial obligations and other logistics for inclusion in Pride Board. They need to clearly define their requested partnership and submit a Business Plan by the next Board meeting for consideration.

Q. Spiva - Ashley B No Updates

3 . New Business
  1. Next Meeting date and time- May 13th, 6:00pm
  2. Apply for Third Thursday booth in June and August
  3. Vendor Dir - Need food trucks to apply so we can figure out spaces needed. Currently 22 vendors with 24-26 spots taken for day 1 w/o food vendors.​
  4. Adjournment
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