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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sun Sept. 19th, 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs Call to Order Roll Call – Approve Quorum Board Members - Ron , Larry, Lydia, Preston, Taryn, Loni, Stephan, Johnny and Ashley. Others in attendance – Tania and Remi Approve Board Minutes August 22nd- Approved no objections Approve Board Agenda for September 19th – Approved no objections 1. Reports of Officers and Committees Co-Chair - grant Co-Chair – nothing new Treasurer – Bank account - $1924.20 Secretary – nothing new Sponsorship – not in attendance Vendor – not in attendance Entertainment Director – Line up Asst. Entertainment Director -none Volunteer – not in attendance Marketing – not in attendance 2. Unfinished Business A. PrideFest Aug 28th - 29th · Recap – To have one park show next year. To have volunteers for one job duty and to have more help. Go a different direction with the walkies. Start advertising earlier and in different avenues. B. Grant - · 850 left in reimbursements left to submit. · Met with JCVB o Discussed nighttime parade and meeting with city heads - Sept 25th is homecoming parade. Were supposed to be on hand to see how they do it. Taryn and Loni will attend. o CVB survey to put on our Facebook o Collect email addresses with surveys next year o Trash issues - more trash cans o Additional marketing funds available if we want to promote pride early. Get with GAYLY & Patrick C. OCT 22nd Halloween Drag Ball · Solidify performer list/approve booking fees.
· Decorations are secured · Costume contest prizes/categories
· Flyer for Talent portion, flyer for main event – Preston to work on · Door cover during talent portion, door cover during Monster Ball, Contestant fee ($5 or $10) and does winner take the contestant pot? - suggest door cover is $5 during beginning of talent portion as an early bird but moves to $10 after a certain point.
· Volunteers o 2 - door o 2 - silent auction (3 during checkout) o Stage assistant o 1 general volunteer - 50/50 raffle helper o Judges – Mel, Steve and Dustin E. Marketing - · Flyer for Talent Qualifier for Monster Ball · Flyer for Monster Ball · Revamp to tspring merch · Marketing efforts with chamber (below) F. Chamber Meeting & marketing efforts
G. Committees - (Outreach, Sponsorship, Entertainment) - amend bylaws to reflect motion: Motion to allow up to 9 community members to sit on a committee instead of 5, with the addition of a board member who shall chair it. Committee not to be comprised of more than half drag performers. Should meet once a month by phone, video or in person, keep notes of each meeting, votes & final decisions of committee - submit to board for final approval & feedback. Solicit for community members for committees. To take notes during these meetings. I. Treasurer Duties - need letter for IRS change of address, need CPA, rectify balance sheet with bank account file 990 tax for Crystal Methyd 1,500, Good Deeds Network Check
K. Date for Nov. Annual Meeting & Bylaw Review
· 2-3 qualifying rounds and 1 final · Winner of each round takes contestant fees, advances to final, winner gets paid booking during mainstage at PrideFest. · Any talent & all ages · Contestant fee: $10 · If you lose in a previous round you must repay the contestant fee in another round and win to qualify · 3 judges - 1 pride, 1 host establishment and 1? · Door cover $5 (funds to PrideFest) · Blackthorn, whisky Dick's, Locker Room, Flicker or JACC (different venue each round) · VOTE M. Photographer - additional funds - $250 – VOTE – Passed, no objections N. Reimbursements - O. 2022 fundraiser month schedule · Feb - Drag Show Fundraiser – Remi Valentine’s Day show · Mar - JGT – Round 1 · April - Drag Bingo Fundraiser – JGT Round 2 · May – JGT Finale · June - Pageant · July - Drag Bingo · August - Pride Idol Finale · September - Pride · Discuss & vote P. New Year’s Eve Bash - Dec 31st
Q. Website - update all application buttons/pricing, pictures to pageant page, pictures to PrideFest page (including prelim info for next year). R. MX Regent Category - Pride Pageant - Discuss & Vote – Non-binary category approved 3. New Business A. Next Meeting date and time – October 3rd, 6pm
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JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sun Sept. 19th, 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approve Board Minutes August 22nd- Approve Board Agenda for September 19th - 1. Reports of Officers and Committees Co-Chair - Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - 2. Unfinished Business A. PrideFest Aug 28th - 29th
B. Grant -
C. OCT 22nd Halloween Drag Ball
E. Marketing -
F. Chamber Meeting & marketing efforts G. Committees - (Outreach, Sponsorship, Entertainment) - amend bylaws to reflect motion: Motion to allow up to 9 community members to sit on a committee instead of 5, with the addition of a board member who shall chair it. Committee not to be comprised of more than half drag performers. Should meet once a month by phone, video or in person, keep notes of each meeting, votes & final decisions of committee - submit to board for final approval & feedback. Solicit for community members for committees. I. Treasurer Duties - need letter for irs change of address, need cpa, rectify balance sheet with bank account, file 990 tax for Crystal Methyd 1,500, Good Deeds Network Check K. Date for Nov. Annual Meeting & Bylaw Review L. Pride idol Talent -
M. Photographer - additional funds - $250 - VOTE N. Reimbursements - O. 2022 fundraiser month schedule
P. New Years Eve Bash - Dec 31st R. Website - update all application buttons/pricing, pictures to pageant page, pictures to PrideFest page (including prelim info for next year). S. MX Regent Category - Pride Pageant - Discuss & Vote 3 . New Business
JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sunday, August 22nd, 2021 @ 5pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs Call to Order Roll Call – Approve Quorum Board Members – Loni, Ron, Lydia, Larry(phone) Stephan, Ashley, Preston, Johnny Others in attendance – Remi, Tania, Jessica, Raven, volunteers Approve Board Minutes August 12th – approved with no objections Approve Board Agenda for August 22nd – approved with no objections 1. Reports of Officers and Committees Co-Chair - Agenda Co-Chair - Agenda Treasurer - Account balance $11,717.68 Secretary - none Sponsorship – none Vendor – not present Entertainment Director – Revised lineup for day 1 and 2 for PrideFest. Discussed requesting Shayna Towers and Ace of Hearts to replace Autumn Holiday as one of the hosts for Day 1. Confirmed that Ace of Hearts and Shayna Towers will host 2nd and 3rd show. Tania will host 1st show. Asst. Entertainment Director - none Volunteer – Talked to volunteers about rules, expectations and needing more people to help Media - Vacant Marketing - none 2. Unfinished Business A. PrideFest Aug 28th - 29th
B. Grant -
C. Marketing -
D. Chamber Meeting & marketing effort
E. Themed October Pride fundraiser - Need Date – All ages event, start at 6pm, Drag show will start at 8pm to be complete by 10pm (all ages). Blackthorn will be location, date TBD F. Date for Nov. Annual Meeting & Bylaw Review – tabled for discussion after PrideFest 3 . New Business
JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. August 22nd, 2021 @ 5pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approve Board Minutes August 12th - Approve Board Agenda for August 22nd - 1. Reports of Officers and Committees Co-Chair - Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Media - Marketing - 2. Unfinished Business A. PrideFest Aug 28th - 29th
B. Grant -
C. Marketing -
D. Chamber Meeting & marketing efforts
E. Themed October Pride fundraiser - Need Date F. Date for Nov. Annual Meeting & Bylaw Review 3 . New Business
JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thursday, August 12th, 2021 | 6pm In-Person | Blackthorn Pizza & Pub Submitted by Co-Chairs Ron Burch and Loni Smith Call to Order Roll Call: Approve Quorum Board Members: Ron, Loni, Taryn, Larry, Lydia, Preston, Johnny, Ray Others in Attendance: Stephan, Raven Approve Board Minutes from August 5th: Approved, no objections Approve Board Agenda for August 12th: Approved, no objections
Next Meeting Date and Time: August 22nd 5pm, August 26th 5pm, August 27th 6pm – 10pm Floor Open For Submissions: none Adjournment JOMO Pride Inc Pride Planning & Board Meeting Agenda
Thur. August 12th, 2021 @ 6pm In-person Blackthorn Pizza & Pub Submitted by Co-Chairs Ron & Loni Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approve Board Minutes August 5th - Approve Board Agenda for August 12th - 1. Reports of Officers and Committees Co-Chair - Event Insurance, vendor packets both days made and sent. Co-Chair - Treasurer - Secretary - Sponsorship - help collecting gift cards and Pride raffle items Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Media - Marketing - 2. Unfinished Business A. Motion - removal of member, merge media & marketing
D. Grant -
E. Marketing -
F. Chamber Meeting & marketing efforts
G. Committees - reform committees (Outreach, Sponsorship, Entertainment) - Motion to allow up to 9 community members to sit on a committee instead of 5, with the addition of a board member who shall chair it - reflect in bylaws. Committee not to be comprised of more than half drag performers. Discuss & Vote. H. Open Board Positions - At Large Entertainment Director I. Themed October Pride fundraiser - need date & location K. Third Thursday Outreach - August 19th 430-830pm. Volunteers needed. 3 . New Business
JOMO Pride Inc Pride Planning & Board Meeting Agenda
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