​JOMO Pride Inc Pride Planning/volunteer organizational, Board Meeting Agenda
October 12th @ 6:30pm
Blackthorn Pizza & Pub

Sign-in & Speaking Requests

Call to Order Loni calls meeting to order at 6:32pm.
Roll Call – Approve Quorum –
Board Members - Loni, Heather, Lydia, Kam, Tj, Preston, Johnny Ron

Others in attendance – Member of Joplin Foster Connection

Approval of Board Minutes - September 28th  -Loni motions- none opposed
Approval of Board Agenda - October 12th – Loni motions- none opposed

1. Reports of Officers
Co-Chair - working on CFO grant submission - need headliner contract signed & paid with Queendom
Co-Chair – purchased supplies to build board for Monster Ball Photo Board
Treasurer - $10,878.75
Secretary – no report
Sponsorship – still need to call Uhaul for sponsorship,Collecting Donations for Silent Auction
Vendor – no report
Volunteer – Need to list of Volunteer Duties for Monster Ball. Sheet passed at meeting for board members to sign up duties.  
Marketing – no report
Entertainment – got the line up done for Monster Ball
Media- no report
At Large – no report

2. Unfinished Business
1.     Monster Ball
1.     Volunteers – sheet passed for board members.  No other volunteers outside organization was contacted to help.
2.     Vendor ideas; Amber is the Color + Tarot, JOMOEQ, SWMO for All? Hunnybunz? Other ideas for vendors? Jomo pride with meetings flyer/etc.. board discusses and decides because event is still new to have only two vendors at event.   Tarot and JOMOEQ
3.     Monster ball winner – Crown, Sash, Entry Fees, Plus a $50
4.     Costume contest winner – Gift card and Trophy
5.     Secure silent auction items – Sponsor is collecting more auctions items
6.     Doors @ 5, Talent submission cut-off 530, talent starts at 6. Monster Ball show 7-730 $5 before 6pm, after 6p goes up to $10
7.     Costume contest before final set.
2.     Fundraiser Outlook 2023 -
1.     February - March - April - May - June - August
2.     Discuss doubling the pageant back to a fundraiser—loni makes motion to skip pageant –No Loni, Preston, Kam, Lydia yes – Ron, Heather, Abstain – Johnny, Stephanie /// Loni, Johnny, Preston, Ashley, Lydia, TJ, Kam. 
 
3.     Pageant Discussion
1.     Reduce costs
2.     Amend contract
4.     Annual Meeting Discuss
1.     Bylaws meeting
1.     Split in duties media/marketing, addition of duties to roles, committees, membership, etc.
2.     List of positions up for elections; All except Co-chair #2 & Ent. Dir #1.
5.     Website needs; - Loni still needs to make contact with potential candidate for website maintenance
1.     Add sponsors to business directory
2.     Sponsorship update and graphic
3.     Update pricing on buttons and applications
4.     Add pride parade sponsorship and application
5.     Website turnover deadline Jan 1st
6.     Pride Parade needs -
7.     Road closure submissions to be completed in Jan
 
3 . New Business
1.     Next Meeting dates - 26th, bylaws 13th, annual 20th.
2.     Speaker Requests -
3.     Floor Open to Board
4.     Adjournment

​JOMO PRIDE BOARD MEETING MINUTES FILED BY SECRETARY STEPHANIE MARSH
SEPTEMBER 28, 2022
No formal agenda
Roll Call:  Stephanie, Ron, Loni, Johnny, Kam, Lydia, Tj, Preston
Quorum- Approved
 
No agenda from last meeting to approve
Minutes – Loni motions, no objections
 
Co-Chair – Grant reimbursement application process is complete for reimbursement of $6500. Need to complete grant for Community of the Ozarks, pertaining to Headliner Saint the Creator.  Board needs to bring ideas for 2023 Headliner to work on next years grant.
Co-Chair: bank card had a fraud report, waiting to receive a new bank card.  Treasurer has other card if needed.  
Secretary: no report
Marketing: Completing Monster Ball flyers and Talent Show to promote
Media: Waiting on flyers for next event
Sponsor: no report
Volunteer: Absent
Vendor – vacant
Treasurer -- $4,514.93 total balance
Entertainment: Lineup complete
 
Monster Ball:
Line up complete
Details of Talent Show – One winner will be chosen with the help of 3 non biased judges. The winner will then perform an additional 2 to 3 sets depending on their talent.
Decorations— Board decides to create another photo booth board.  Motions to spend $100 for monster ball. Loni will buy and build project.  Other members
Monster Ball, motion for a $60 ad on facebook, Instagram ad from now until ball, silent auction
 
WEB issues and Concerns – the board is looking into other options of running the website for JOMO PRIDE.  This comes after issues found before and during PRIDE that caused a delay in responding to time-sensitive matters.  Loni has a contact that costs $23 a hour and understands web delevelopment and urgency in responding and fixing issues with site. Co-chairs will meet with potential person for futher details and report back to board before moving forward.
Recap of PRIDE:
Overall JOMO PRIDE 2022 was a successful. Issues that occurred for the most part occurred behind the scenes and did not effect anyone.
-Board needs to provide better structure and responsibilities to all board members during event.
-Board members are not allowed to be a participate in any PRIDE event. Must be available to work event if needed.   
-More organization with small details.
-Sundays schedule needs more attention, felt a little thrown together.  
-Too many people on headsets mics involving entertainment between stage and performances.  Needs to limited to 2 people only at all times.
-Board to create a budget for headliners and entertainers for food and beverage purchase, so that board members are not paying and there a limit in which each performer can spend.
-Discuss hiring a security crew for peacekeeping between participates and protestors.  
-Peacekeeping, consider a security crew for next week
-Board members should be not allowed to have booth of their own during PRIDE or fundraising events.
-Co-Chairs need to more tentative, when it comes to members completing tasks, and follow through with board members and their progress,
-November meeting where board will have elections for positions, board will also address bylaws.
-No ballads for drag performers on Sunday at the park.
-Clear communications during the brunch, people were turned away, or told to pay just to see the show
-Miles Long did not show on time for his slot, board had to alter lineup. He is not allowed to perform at nexts year PRIDE.  
-U haul/storage unit – Tj is looking into prices and local options. He is to reach out to locations and ask about partnership.
-Performers need personal space before taking stage, keep a roped off area next to stage
 
Vote on next meeting Oct 12th @6:30, Oct 26th @6:30pm, Nov 13 @6:30pm Bylaws, Nov 20th annual meeting 6:30pm
Reimbursements for PRIDE out of purchases for PRIDE
Motion brought forth: Should board members be able to run for talent in competitions: 
YES- Lydia, Tj
NO- Loni, Stephanie, Johnny
ABSTAIN- Kam, Preston, Ron
 

​JOMO Pride Inc Pride Planning & Board Meeting Agenda
Sun August 28th 2022 @ 6:30pm
Blackthorn Pizza & Pub MINUTES SUBMITTED BY SECRETARY STEPHANIE MARSH  8/31/22

Sign-in & Speaking Requests

Call to Order
Roll Call – Approve Quorum
Board Members – Stephanie, Kelsey, Lydia, Kam, Ron, Ashley, Preston, Johnny
Others in attendance -

Approval of Board Minutes - August 21st – Ron Motions, no objections
Approval of Board Agenda - August 28th – Ron Motions, no objections

1. Reports of Officers
Co-Chair – No reports
Co-Chair – absent
Treasurer – $17,591.08 balance, insurance paid, checks arrived, Gayly paid by certified and $500 of Crystal fee has been made
Secretary – no reports
Sponsorship – no reports
Vendor – fielding questions for vendors for PRIDE.
Volunteer – 27 volunteers already , still looking for more chairs, 1st volunteer meeting sept 4th and 7 @6:30pm, GSA webb city could not have booth, but can pass out flyers, GSA 
Marketing – banners are complete for main stage, and parade
Entertainment – final list of shows are complete, working on gathering music for all drag performers
Media- absent
At Large – can volunteer for PRIDE

2. Unfinished Business
1.     Pridefest
1.     Call for volunteers - schedule volunteer orientation meeting 4th & 7th @6:30pm at Blackthorn
1.     Volunteer post to be made and shared 
2.     Ashley to meet with Ron to go over duties, old duties in drive – 6am-7am, All vendors volunteers, lead volunteer with 6-8 vendor volunteer; assist vendors with set up; 8am vendor check-in; 9am chairs and table on sidewalk; 10:30am vendor check-in ends; 11am opening ceremony – March volunteers in place Joplin 4-6th  street – Ron is supposed to supply Secretary with the detailed itinerary to post in minutes
3.     Master Volunteer list --  not complete with who is doing what.  Ashley and Ron are working on this
4.     Go over various volunteer duties and schedule 
2.      
1.     September 9th -
1.     Load in of items to blackthorn prep -
2.     6pm-9pm blackthorn meet & greet - will get light snacks, have info table, early bird free raffle entries – jomo pride booth with fans
2.     September 10th -
1.     Meet & greet update - need backdrop with curtain. Discuss how many need to pay. Who is directly on messaging each person who's applied - solidify lineup – Preston is working with Lydia to make sure everyone is paid and payments are received
2.     Flow/announcement sheet in works  -- Ron is working on this
3.     Need mobile curtain for headliners to walk to stage – Ron discusses how to put this together for protect headliners from being seen before performance
4.     Chairs from churches to Joplin avenue then to park – Unity, Southside Christian Church, Impact Life??
3.     September 11th -
1.     Drag Brunch – Chaos – owners are setting up at 8am, 50 free meals, DJ Josh Shackles, Chris Fiddler, board members may attend if not needed at the park for set up
1.     Event to start at 1030.
2.     Setup 8am with food service., bar is coming up
3.     Buffet $20, entrance to show is free, first 50 free.
4.     Brunch flyer
2.     Pride In the Park – Landreth
1.     12-7
2.     Flyer for kids show to be made – finish before meeting but not posted until after final request
3.     Round up prizes for free bingo – Ron is working on the details for this
4.     Need additional 10x10canopy  -- asking around. Steph is going to contact Sponsors KOAM for an extra one.
3.     Park payment for electric stations - event contract Lydia signed, ron will send Monday Aug 29, 2022
4.     Meet with public works on electric for Joplin Ave - emails and messages sent Ron needs to complete tasks
4.     Vendor spaces chalked out - determine space – Ron and Kelsey will mark out plots after meeting
1.     Food vendor email to go out with health dept - health department called.
5.     Posting event page, flyers, reminders, sponsors frequently leading up to pride – invite and post!! – all board members need to share and invite friends to share
6.     Flag poles need adjusted and rescrewed
7.     Porto potties 2 needed one for each location - ordered $395 total
8.     Call city to get additional trash cans on site
9.     Website needs
1.     Post new sponsor graphic & update sponsor page to 2022-after pride
2.     Add rainbow & corporate sponsors to LGBTQ directory per sponsorship exchange
10.Reimbursements for grant
1.     Gayly $520 payed - PAID
11.Make contact with additional hotels/get rooms/links/tracking . - loni suggests contact cvb and Donna to see what they can do to assist. Choice quality and comfort
12.On site surveying of attendees needed each day of pride - do drawings for taking surveys - free brunch ticket giveaway drawings for surveys - create form -  Loni is creating form
3.     October - Monster Ball OCT 29TH SAT heather motions, ron 2nds motion
1.     Headliner ideas, Karma Khaos, Coco Caine - board will continue to look/reach out – entertainment director reaching out to potential performers
4.     Future Pageant discussion – Heather motions, Johnny second, no objections.  Loni and TJ absent
3 . New Business
1.     Next Meeting dates -
1.     Sun 28th
2.     Sun 4th (also volunteer organizational meeting) 6:30pm at Blackthorn
3.     We'd 7th (also volunteer organizational meeting) 6:30pm @ Blackthorn
4.     Schedule passes by unanimous consent.
2.     Speaker Requests -
3.     Floor Open to Board
4.     Adjournment

JOMO Pride Inc Pride Planning & Board Meeting Minutes
Sun August 21st 2022 @ 6:30pm
Blackthorn Pizza & Pub Submitted by Stephanie Marsh, Secretary on 8/25/22

Sign-in & Speaking Requests

Call to Order
Roll Call – Approve Quorum
Board Members – Ron, Lonnie, Stephanie, Ashley, Kelsey, Lydia, Kam TJ(virtual) 
Others in attendance -

Approval of Board Minutes - August 3rd - approved Ron, with amendment in the last meeting Viriya agrees to sponsor the Brunch Sept 10 for the first 50 people  -- no objections
Approval of Board Agenda - August 10th -– Ron motions, no objections

1. Reports of Officers
Co-Chair – road closures done and complete with city  of Joplin
Co-Chair – chamber sponsoring PRIDE again.  Previously chamber was meet with several complaints, now this year the chamber is seeing a positive reaction, need to a peg board for Photo booth at PRIDE, estimated costs $40 bucks  loni motions, no objections.
Treasurer – 19,442.11  total in the bank> paypal issue is fixed for future transactions
Secretary – no reports
Sponsorship – no reports
Vendor – vendor emails sent for separate day vendors and both day vendors.  Vendor member needs a vendor permit – will need to contact city finance office for vendor permits. Emailed sponsors to confirm if they want to set up booths.  Vendor packets are released to all sponsors.  Ron is going to dig up Food vendor documents that will need to sent for health department codes
Volunteer – Truck confirmed for chairs downtown Saturday; 50  chairs available from both churchs, Sept 4th & Sept 7th volunteer orientation meetings time @6:30pm;
Entertainment:  JHB all confirmed for shows during PRIDE
Marketing -
Media-
At Large -

2. Unfinished Business
1.     Sustain motions in group chat -
1.     Pride events at Locker room – suspended all activities no objections
2.     Public statement – posted on social media no objections
3.     Airbnb to purchase an AirBnB for Royal Court for $418.52 who voted with what -- abstaining from vote Loni, Preston, Tj. Yes vote Kam, Stephanie, Heather, Ashley, Johnny, Ron
4.      
2.     Pridefest
1.     Call for volunteers - schedule volunteer orientation meeting 4th & 7th
1.     Volunteer post to be made and shared
2.     Ashley to meet with Ron to go over duties, old duties in drive
3.     collect music etc  - Entertainment is working on that, but entertainers may not have music until a week before event.
2.     September 9th -
1.     6pm-9pm blackthorn meet & greet – discuss  PRIDE Social – Set and confirmed
3.     September 10th -
1.     Meet & greet update @6pm 16 groups, emails and confirmation is getting look at to make sure slots are filled and paid for.
2.     Verify entertainers on board for all selected shows – not completed
4.     September 11th -
1.     Drag Brunch - Chaos
1.     Event to start at 1030.
2.     Buffet $20, entrance to show is free, first 50 free.  Board members need to purchase their own meal, not include in 50 free
3.     Brunch flyer – Completed and posted flyer created and posted
2.     Pride In the Park - Landreth
1.     12-7
2.     Flyer for kids show to be made – not complete, no deadline set
3.     Round up prizes for free bingo – all board members need to help round up prizes
3.     Event insurance payment $800, comping 500 off, $350 for that.  Lydia will go to Kelly Prober Insurance for payment
4.     Park payment for electric stations – Ron needs to fill out form
5.     Meet with public works on electric for Joplin Ave – Ron is planning to meet soon.
 
5.     Marketing/promotional materials ordered
6.     titleholder photo release/commercial release  -- board creating folder for title holders to pull photos from
7.     Road closure drop off notice finished –
8.     Vendor duties
1.     Kelsey to take over vendor role temporarily 
2.     Food vendor email to go out with health dept – Kelsey is take care of this to ensure all food vendors have this for health department
9.     Posting event page, flyers, reminders, sponsors frequently leading up to pride  EVERYONE SHARE
10.Need to order 6 more poles and 6 new flags for street - flags ordered, loni will get poles from Lowes or depot.
11.Porto potties 2 needed one for each location – Ron needs to solidify
12.Call city to get additional trash cans on site – Ron need to contact city
13.Website needs
1.     Post new sponsor graphic & update sponsor page to 2022 – get in touch with person hired to run site and have him changes a few things leading up to PRIDE.
2.     Add rainbow & corporate sponsors to LGBTQ directory per sponsorship exchange
14.Reimbursements for grant
1.     Gayly $520 needs paid `       
15.Make contact with additional hotels/get rooms/links/tracking . - loni suggests contact cvb and Donna to see what they can do to assist.
16.On site surveying of attendees needed each day of pride - do drawings for taking surveys - free brunch ticket giveaway drawings for surveys - create form – Loni will create survey for volunteers
3.     October - Monster Ball
1.     Headliner ideas, Karma Khaos, Coco Caine - board will continue to look/reach out
4.     Future Pageant discussion - moved to next agenda when more members can have input   Preston not in person asks Loni to bring forth a motion to cancel the pageant and replace it with a talent show and that winner would have a guaranteed 15 min segment at PRIDE Fest.  Due to pageant drama in the post and current year, the costs that the board incurs, board needs to look at current a contract, there is a lot of time and energy to put the pageant in the hands of the Royal Court, board looks at adjusting duties and Loni motions; TABLE TO MOTION FOR NEXT MEETING, a potential adding clause in contract to raise an X amount for PRIDE. No objections
3 . New Business
1.     Next Meeting dates -
Sun 28th @6:30pm
1.     Sun 4th (also volunteer organizational meeting) 6:30pm
2.     We'd 7th (also volunteer organizational meeting)
3.     Schedule passes by unanimous consent.
2.     Speaker Requests -
3.     Floor Open to Board – bank statements for Ron, needs
Adjournment