JOMO Pride Inc Pride Planning & Annual Board Meeting Minutes
Sun May 15th 2022 @ 630pm Submitted by Ron Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes April 24th - postpone until complete Approval of Board Agenda May 15th - 1. Reports of Officers and Committees - Co-Chair - Co-Chair - Treasurer - VACANT Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - Guest Speakers - none 2. Unfinished Business
3 . New Business
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JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun April 24th 2022 @ 630pm Submitted by Co-Chairs Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes April 3rd Approval of Board Agenda April 24th 1. Reports of Officers and Committees Co-Chair - Co-Chair - Treasurer - VACANT Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - Guest Speakers - 2. Unfinished Business
3 . New Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun April 3rd, 2022 @ 630pm Submitted by Stephanie Marsh, Secretary Call to Order Roll Call – Approve Quorum Board Members – Loni(left early), Lydia, Preston, Ron, Stephanie, Heather, Kam Not attendance: Ashley, Others in attendance - Remi Approval of Board Minutes Mar 20th Ron motions no objections Approval of Board Agenda April 3rd- Ron motions no objections 1. Reports of Officers and Committees Co-Chair – Martha has officially resigned Co-Chair – not present Treasurer - resigned Secretary – No reports Sponsorship – picking fundraisings Vendor - Entertainment Director – speaking with future entertainers Asst. Entertainment Director - Volunteer – Not present Marketing – no report At Large – no report Guest Speakers - 2. Unfinished Business 1. Queer Revival - waiting on meeting to proceed – moved to next meeting 2. 2022 schedule - 0. April 9th - Chaos 0. Volunteers 0. 2 door, 2 silent auction (3 at checkout) Entertainment directors - stage management 1. Setup - 430pm - tables, chairs, sound, silent auction area, door area - doors open for seating and silent auction bidding by 6pm, show promptly at 7pm. 2. Silent auction items must be received by Thursday (7th) 3. Promote event, invite friends to event page, share on timelines and groups -- board agrees to share 4. Entertainment committee discussing other activities at chaos event. 1. May - 0. Carrington Pride Takeover Fundraiser - May Friday the 13th - Blackthorn 0. Cast - Tania Family, tania’s crew taking care of flyer. Tania, rt, reggie, Lakesha, kedesha, remi, izzi, 1. Time – 7pm All Ages Show 1. Possible chili cook off – May 21st 0. Ron to contact parks to reserve pavilion – Landreth ron emaing Joplin parks and rec 1. Details -- $10 entry, $5 to sample – people will get to vote top 3 chilis , trophys for top 3 winner. 1. June 0. Pride Pageant - Locker Room or Black box theatre (Preston to contact) - June 12th – Ron contact Locker Room this week 1. Preston will contact MSSU 0. Judges? (Double as entertainment) - update 1. Theme - Bring Back tha Funk - tribute to the 70's & 80's. – calling it just bringing back the funk 2. Need contestant flyer and normal event flyer. Contestant flyer; prize package, theme, application fee, titles in pageant, times, locations, categories. Shayna, Scrappy Legacy, Queen of Tulsa Tania is reaching out to Athena, as a backup Stephan hosts. Need to look into crowns and sashes for pageant. King and Queen Crowns. Brandiice.com Brandi Ice Designs 3. Update contract & prize package -- entertainment committee is working on this. 2. Drag Revue show – August – 898 1. July - Open without Bingo -- MOVE TO NEXT MEETING 1. August – MOVE TO NEXT MEETING 0. Final fundraiser - Pride Revue Show 1. September MOVE TO NEXT MEETING 0. PRIDEfest Sept 9th - 11th 1. September 9th - 0. Queer Revival - tbd 1. Meet & Greet at Locker Room 2. September 10th - 0. PrideFest Street Fair - Joplin Ave 1. Meet & Greet with Crystal Methyd 2. Night time activities after street festival closes - Joplin Ave 3. September 11th - 0. Drag Brunch - location tbd 1. Pride In the Park - Landreth 2. Finale Show - location tbd 1. October - Monster Ball - October 29th – Blackthorn – MOVE TO NEXT MEETING 1. Treasurer position – Discuss , LYDIA KNOWS SOMEONE THAT IS INTERESTINED IN THE POSITION. 2. MISTY IS ALSO SPEAKING ABOUT COMING OVER TO THE JOMO PRIDE TO HELP US OUT 3. Increase promotion of Sponsorship packages -- BOARD NEEDS TO SHARE SPONSORS. SENDING OUT LINKS TO OLD SPONSORS. 3 . New Business Bring fundraiser event ideas to next meeting and place into google doc Loni wants to do a garage sale. Every one is cleaning up their shit, jOMO will come pick and up and go Loni needs to get a date for garage sale MAY 8TH-9TH – PRESTON IS MAKING FLYER Preston made a motion to have a garage sale, ron 2nds – no objections 1. Next Meeting date and time – APRIL 24, 2022 6:30PM 2. Floor Open 3. Adjournment JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun April 3rd, 2022 @ 630pm Submitted by Co-Chairs Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes Mar 20th Approval of Board Agenda April 3rd- 1. Reports of Officers and Committees Co-Chair - Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - Guest Speakers - 2. Unfinished Business
3 . New Business
MINUTES FROM JOMO PRIDE 3/20/22
Pepsi did show to meeting to discuss options for sponsorship JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda Sun Mar 20th, 2022 @ 6pm Submitted by Secretary Stephanie Marsh Call to Order Roll Call – Approve Quorum Board Members – Johnny, Loni, Steph, Lydia, Ron, Preston, Ashley, Kim Others in attendance – Remi Approval of Board Minutes Feb 27th – No objections Approval of Board Agenda Mar 20th – No Objections Due to people needing to leave early Ron motions to move all votes to beginning of meeting – no objections. Reports of Officers and Committees Co-Chair – No reports Co-Chair - No reports Treasurer – Not in attendance Secretary – No report Sponsorship – Johnny is receiving more about sponsorships for JOMO PRIDE. Vendor - Entertainment Director - New rule, pertaining to entertainers: final discussions and say is by the board and not the entertainment committee. Asst. Entertainment Director – Continuing to look for contact Jomo Pride King and Queen signed to give copy to each party. Volunteer – Looking for volunteers for April events. Marketing - At Large - 1. Guest - Pepsi Rep – Discussion – MEMBERS FROM PEPSI ARRIVED PRIOR TO MEETING BEGINNING. THEY DISCUSSED OPTIONS FOR SPONSORSHIP SUCH AS VOLUNTEERS AND PRODUCT. BOARD WILL MOVE FORWARD WITH PEPSI TO DETERMINE BEST WAY TO UTILIZE SPONSORSHIP. RON MOTIONS; LYDIA 2NDS – NO OBJECTIONS. 2. Unfinished Business 1. Queer Revival –– REVIVAL REQUESTS MEETING TO DISCUSS DETAILS. DISCUSSIONS CONTINUE/MOVE TO NEXT MEETING 2. 2022 schedule - 0. April 9th – Chaos – DATE CONFIRMED WITH VENUE 0. Motion - Use Josh Shackles fo Dj & Sound service - $250 – RON MOTIONS, STEPHANIE 2NDS – NO OBJECTIONS 1. Performers - 2. Vote sustained in Board Thread - Vote to proceed with performer lineup; Lasagna, Towers, Ace, Beverly, and Sean. 7 for, 2 against, 1 abstain. – MOVE FORWARD 3. Silent auction items: donations needed - solicit – STILL COLLECTING ITEMS. 1. Bingo Discussion - MOTION - cancel/postpone Drag Bingo and plan for a Pride Drag Night Fundraiser. RON IS CONTACT STATE IN REGARDS TO LICENSING FOR BINGO. RON MOTIONS TO CANCEL THE BINGO AND REPLACE WITH DRAG SHOW IF STATES CONFIRMS WE CAN NOT GET A LICENSE. JOHNNY 2NDS – NO OBJECTIONS. May - 0. Carrington Pride Takeover Fundraiser - May Friday the 13th –PRESTON CONFIRMED LOCATION WITH BLACKTHORN 1. Possible chili cook off – CONTACTING PARKS AND RECS FOR SPACE AT LANDRETH PARK TO HOST COOK OFF AND CORNHOLE TORNAMENT. BOARD NEEDS TO IRON OUT HOW COOKOFF WORKS. JOHNNY IS MAKING CONTACTS THIS WEEK. 1. June 0. Pride Pageant - Locker Room or alternate venue – PRESTON IS CONTACTING MSSU FOR THE USE OF BLACKBOX THEATRE. 0. Possible Judges? (Double as entertainment) – POSSIBLE JUDGES SCRAPPY, SHAYNA, VERONICA. 1. Theme - Bring Back tha Funk - tribute to the 70's & 80's. 2. Proposed Date Sun June 12th 3. Need contestant flyer and normal event flyer. Contestant flyer; prize package, theme, application fee, titles in pageant, times, locations, categories. 1. Drag Revue show - Board discussed moving to August – MOVED TO NEXT MEETING. 2. July - 0. Drag Bingo – MOVE TO NEXT MEETING TO DISCUSS NEW INFORMATION ON GAMBLING LICENSES. 0. Blackthorn 1. All ages - transmit video into front room for this event - get with Mel 3. August – MOVED TO NEXT MEETING 0. Final fundraiser - Pride Revue Show 4. September - 0. PRIDEfest Sept 9th - 11th NO ACTION, MOVE TO NEXT MEETING 1. September 9th - 0. Queer Revival – tbd – NEED TO SET DATE TO MEET WITH ORGANIZORS TO DISCUSS FURTHER DETAILS BEFORE COMMITMENT. 1. Meet & Greet at Locker Room – STILL DISCUSSING, MOVE TO NEXT MEETING 2. September 10th –NO ACTION, MOVE TO NEXT MEETING 0. PrideFest Street Fair - Joplin Ave 1. Meet & Greet with Crystal Methyd in between mainstage drag sections - per Queendom Talent 2. Night time activities after street festival closes - Joplin Ave 3. September 11th – NO ACTION, MOVE TO NEXT MEETING 0. Drag Brunch - location tbd 1. Pride In the Park - Landreth 2. Finale Show - location tbd 5. October - Monster Ball - October 29th – STILL NEED TO CONFIRM WITH BLACKTHORN. 1. Lookout for headliners for 2023 - 2. Receipt for $450 GAYLY Payment - Ron to bring receipt to CVB - TASK NOT COMPLETE, RON COMPLETING THIS WEEK. 3. Preston, Loni, Martha, Larry to bank. Larry & Martha file updates to SOS including registered agent, change of address and annual filing. - IRS filings complete – TASK NOT COMPLETE, MOTION TO HOLD EXECUTIVE MEETING TO DISCUSS PERSONAL BOARD BUSINESS. RON MOTIONS, STEPHANIE 2NDS, NO OBJECTIONS. 4. Marketing - review grant application for marketing specs - start working on PrideFest marketing material. 5. Limo service & flag vendor for Pride - Discuss 3 . New Business 1. Next Meeting date and time – APRIL 3, 2022 AT 6:30PM. 2. Other issues discussions: 0. Food vendor reimbursement - get with Patrick (Old School Smoking $50) 3. Floor Open 4. Adjournment JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun Mar 20th, 2022 @ 6pm Submitted by Co-Chairs Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes Feb 27th Approval of Board Agenda Mar 20th - Reports of Officers and Committees Co-Chair - Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - 1. Guest - Pepsi Rep - Discussion 2. Unfinished Business
3 . New Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun Feb. 27th, 2022 @ 6pm Submitted by Secretary: Stephanie Marsh Call to Order Roll Call – Approve Quorum Board Members – In person – Lydia, Preston, Johnny, Stephanie, Heather, Ron, Ashley, Loni; By Phone-Larry, Martha Others in attendance – Remi Approval of Board Minutes Jan 30th- Loni motions, no objections Approval of Board Agenda Feb 7th – Loni motions, no objections 1. Reports of Officers and Committees Co-Chair - Ron Co-Chair – Loni. – Larry needs to make an appointment with Bank to add Preston and Martha to bank account. Martha needs to get IRS report completed. Treasurer – Total Balance = 4,288.21 Secretary – no reports Sponsorship – Vendor – 7 to 8 vendors confirmed for PRIDE, 1 food vendor. Still need more vendors. Entertainment Director – Misty Meanor has a check from last year, they never cashed, would like new check issues or payment sent through direct cash app. Board approves. Asst. Entertainment Director - Volunteer - Marketing - communicating with venues for future events. At Large - Guest Speakers – no guest speakers 2. Unfinished Business 1. Queer Revival - Total costs for Revival estimated. Board would help promote event but Queer Revival organizers would take care of event. Board may have to cover some costs. 2. Valentine's Show recap – Show fundraiser success, making $1016 profit from tips, entry fee, raffle, and silent auction. There was confusion using wristbands, but overall want to continue using wristbands for entry into JOMO PRIDE fundraisers. Discussed the need for more marketing after events to show community what they are supporting. 3. 2022 schedule - 1. March - Sensory friendly show – Loni motions to cancel March event due nothing set and no location or date confirmed. Too close to promote event in timely manner. No objections. 2. April – 1. Solidify date – Preston in contact with Choas for possible dates available in April for Bingo. 2 2. Performers – Asking local Drag performers to host and/or perform. Lydia is contacting Misty Meanor and Shayna Towers. 3. Order bingo cards, daubers – confirmed that Larry is to order cards and daubers 3. May - 1. Carrington Pride Takeover Fundraiser – still looking to confirm location and date. Moved to next meeting 2. Possible chili cook off – emailing Lori Haun with Downtown Alliance about teaming up with Empire Market to host Chili Cookoff in May. We would use their facility. Moved to next meeting. 1. June 1. Pride Pageant - Wilders or Locker Room – 1. Issues resolved -- Wilders is no longer available for any events. Still looking at Locker Room, but looking for back up in case LR is not open at that time. Calling other event center venues for opportunities. Moved to next meeting. 2. Possible Judges; Devion Mornett – still discussing potential judges for event 3. Theme: Bringing Back tha Funk - tribute to the 70's & 80's. -- confirmed 4. Proposed Date Sun June 12th – may have conflict with Pittsburg PRIDE Events. In communication with Pitt PRIDE organizers. 2. Drag Revue show – discussing moving to August. date and location to be determined. Moved to Next meeting. 2. July - 1. Drag Bingo – no date confirmed, entertainment director contact Mel with Blackthorn. – moved to next meeting August - 2. Final fundraiser -- discussing moving to August. date and location to be determined. Moved to Next meeting. 3. September – CONTINUED DISCUSSIONS 1. PRIDEfest Sept 9th - 11th – continued discussions; moved to next meeting 2. September 9th - 1. Queer Revival location tbd – Moved to next meeting 2. Meet & Greet at Locker Room – move to next meeting, due to no set opening date for Locker Room. 3. September 10th – moved to next meeting 1. PrideFest Street Fair - Joplin Ave 2. Meet & Greet with Crystal Methyd in between mainstage drag sections - per Queendom Talent – confirmed. Still discussing details for meet and greet, time frames of meet and greets and expectations for participates. 3. Night time activities after street festival closes - Joplin Ave 4. September 11th – moved to next meeting 1. Drag Brunch - location tbd 2. Pride In the Park - Landreth 3. Finale Show - location tbd 4. October - Monster Ball - October 29th -- entertainment to contact Blackthorn to confirm date. 1. Lookout for headliners for 2023 - for grant purposes - Music/drag headliners and guest Speakers. – continued discussions and suggestions for entertainers/headliners. 2. Receipt for $450 GAYLY Payment - Ron to bring receipt to CVB 3. Preston, Loni, Martha, Larry to bank. Larry & Martha file updates to SOS including registered agent, change of address and annual filing. - IRS filings complete – Larry to make appointment following week with bank to get Martha and Preston added to bank account. 4. Marketing - review grant application for marketing specs - start working on PrideFest marketing material. 5. All Board members are to share and promote our fundraisers and events on their personal page, for every event. – Done, board agrees. 6. MOTION - $100 ad to run on PrideFest event page over the next 60days. Ron motions, Stephanie asks for analytics on paying facebook for ads to see benefits, she is added to JOMO Pride Facebook Page as admin to look at numbers. No objections. 3 . New Business 1. Next Meeting date and time - March 13th confrmed 2. Other issues discussions: 1. Food vendor reimbursement for overpayment - reimburse $50 - get with Patrick. 2. Vendor Dir - make sure you are only reaching out to vendors. Not sponsors who have sponsored in the past or prospective sponsors. Also let Preston engage with owners of Chaos. 3. Floor Open - - Stephanie asked Marketing about partnering with storage facility to hold all JOMO Pride decorations or event items. Marketing to give update at next meeting. 4. Adjournment JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun Feb. 27th, 2022 @ 6pm Submitted by Co-Chairs Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes Jan 30th- Approval of Board Agenda Feb 7th - 1. Reports of Officers and Committees Co-Chair - Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - Guest Speakers - 2. Unfinished Business
3 . New Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Call to Order Roll Call – Approve Quorum Board Members – Ron, Larry, Stephanie, Lydia, Kim, Ashley, Johnny, Loni Others in attendance - Remi, Tania Approval of Board Minutes Jan 16th – unanimously approved, no objections Approval of Board Agenda Jan 30th -unanimously approved, no objections 1. Reports of Officers and Committees Co-Chair – File -9-90 -2021 with IRS – Ron & Martha; January 2021 filed all documents needed except 9-90 form. Could result in a penalty if not corrected. Still need to file yearly and update the register agent. Co-Chair - Treasurer – Balance $4,325.08; Paypal $3,861.28 Secretary - Sponsorship - $3900 in sponsorship. Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - Vacant 2. Unfinished Business Queer Revival - Continued discussion Open Board Positions - positions still available At Large nomination - Heather Marsh – ron motions, no objections Website work invoice: $510 - Patrick Haase – Ron motions to approve invoice, no objections 2022 schedule – continued discussions Feb fundraiser Feb 12th - Blackthorn Valentine's Show- Performer list - Tania Carrington, Vincent Van Ross, Remi Storm, Missie Maxim, Enertia, Maxine Knopf, Electrik Bill. Finalize for flyer – Enertia out, Maxine and Bill approved for show and flyer finalized. Discussed details on fundraiser. MOTION - additional $50 ad boost to run until day before event – Ron motions, no objections March - Sensory friendly show – No Date Set, contacting Joplin Avenue for Joplin Avenue Coffee - Autumn said she can do any date needed right now April – Drag Bingo - discuss location; discussion about using Choas space for free. Next step inviting owner of Choas to board meeting to discuss further; moved to next meeting May - Carrington Pride Takeover Fundraiser; Possible chili cook-off – locations and dates still in discussions, moved to next meeting June- Pride Pageant – June 12th tentative date; location to still be determined. Possible Judge Devion mornett Need theme solidified by Titleholders ASAP. – deadline set for theme to be presented to board. Drag Revue show - Locker Room – still in discussions – moved to next meeting July -Drag Bingo;Blackthorn – moved to next meeting All ages - transmit video into front room for this event August -Final fundraiser; moved to next meeting September - PRIDEfest Sept 9th - 11th -- more discussions needed for details of PRIDEfest October - Monster Ball – Oct 29th date set @Blackthorn, need to confirm with Blackthorn. Lookout for headliners for 2023 - for grant purposes
Receipt for $450 GAYLY Payment – Reimbursement—Rion completed Letter to IRS & bank is finished - 990 is filed - discuss. Preston, Loni, Martha, Larry to bank. Larry & Martha file updates to SOS including registered agent, change of address and annual filing. Marketing - review grant application for marketing specs - start working on PrideFest ads. 3 . New Business Next Meeting date and time – Feb 27th Entertainment Committee - issues discussion – discussed, resolved, no action taken Pageant - theme needs to be solidified by Titleholders ASAP Floor Open Adjournment JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun Jan 30th, 2021 @ 6pm Submitted by Secretary Stephanie Marsh Call to Order Roll Call – Approve Quorum Board Members – Ron, Larry, Stephanie, Lydia, Kim, Ashley, Larry Others in attendance - Approval of Board Minutes Jan 16th – unanimously approved, no objections Approval of Board Agenda Jan 30th -unanimously approved, no objections 1. Reports of Officers and Committees Co-Chair – File -9-90 -2021 with IRS – Ron & Martha; January 2021 filed all documents needed except 9-90 form. Could result in a penalty if not corrected. Still need to file yearly and update the register agent. Co-Chair - Treasurer – Balance $4,325.08; Paypal $3,861.28 Secretary - Sponsorship - $3900 in sponsorship. Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - Vacant 2. Unfinished Business Queer Revival - Continued discussion Open Board Positions - positions still available At Large nomination - Heather Marsh – ron motions, no objections Website work invoice: $510 - Patrick Haase – Ron motions to approve invoice, no objections 2022 schedule – continued discussions Feb fundraiser Feb 12th - Blackthorn Valentine's Show- Performer list - Tania Carrington, Vincent Van Ross, Remi Storm, Missie Maxim, Enertia, Maxine Knopf, Electrik Bill. Finalize for flyer – Enertia out, Maxine and Bill approved for show and flyer finalized. Discussed details on fundraiser. MOTION - additional $50 ad boost to run until day before event – Ron motions, no objections March - Sensory friendly show – No Date Set, contacting Joplin Avenue for Joplin Avenue Coffee - Autumn said she can do any date needed right now April – Drag Bingo - discuss location; discussion about using Choas space for free. Next step inviting owner of Choas to board meeting to discuss further; moved to next meeting May - Carrington Pride Takeover Fundraiser; Possible chili cook-off – locations and dates still in discussions, moved to next meeting June- Pride Pageant – June 12th tentative date; location to still be determined. Possible Judge Devion mornett Need theme solidified by Titleholders ASAP. – deadline set for theme to be presented to board. Drag Revue show - Locker Room – still in discussions – moved to next meeting July -Drag Bingo;Blackthorn – moved to next meeting All ages - transmit video into front room for this event August -Final fundraiser; moved to next meeting September - PRIDEfest Sept 9th - 11th -- more discussions needed for details of PRIDEfest October - Monster Ball – Oct 29th date set @Blackthorn, need to confirm with Blackthorn. Lookout for headliners for 2023 - for grant purposes
Receipt for $450 GAYLY Payment – Reimbursement—Rion completed Letter to IRS & bank is finished - 990 is filed - discuss. Preston, Loni, Martha, Larry to bank. Larry & Martha file updates to SOS including registered agent, change of address and annual filing. Marketing - review grant application for marketing specs - start working on PrideFest ads. 3 . New Business Next Meeting date and time – Feb 27th Entertainment Committee - issues discussion – discussed, resolved, no action taken Pageant - theme needs to be solidified by Titleholders ASAP Floor Open Adjournment |
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