JOMO Pride Inc Pride Planning & Annual Board Meeting AgendaSun August 3rd 2022 @ 6:30pm
Blackthorn Pizza & Pub Sign-in & Speaking Requests Form Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes July 13th - Approval of Board Agenda August 3rd - 1. Reports of Officers Co-Chair - event Insurance - Probert Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - Media- At Large - Guest Speaker - Vance/KOAM 2. Unfinished Business
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JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda -- MINUTES
Sun July 13h 2022 @ 6:30pm Blackthorn Pizza & Pub MINUTES SUBMITTED BY SECRETARY STEPHANIE MARSH 7/20/22. Sign-in & Speaking Requests Form Call to Order Roll Call – Approve Quorumn Board Members – Kam, Preston, Heather, Johnny, Loni, Stephanie, Tj, Ron, Lydia, Ashley Others in attendance – Natalie Murray EQ Motion sustained in Board chat for closed Board Meeting July 13th 6pm-630pm, 30 minutes prior to Pride Planning & official board meeting - reflect in minutes – BOARD MOVES INTO A 30 MINUTE CLOSED SESSION TO DISCUSS PRIVATE MATTERS -- NO ACTION TAKEN Approval of Board Minutes June 29th - Ron motions, no objections Approval of Board Agenda July 13h – Ron Motions, no objections 1. Reports of Officers Co-Chair - grant presentation in progress July 26 @4:05pm for Advisory Board, event insurance in progress Co-Chair - Ivy with Ivys – need a timeframe for them to play, how much is the cost? We need them by 6:30pm before the headliners – allow time for costume contest. The headliners will perform 2 numbers a piece, each in the last shows. Loni is asking Ivys cost for an hour of performance. Treasurer – Annual report filed with IR@ cost $16.25 cent, 14609.35 Secretary – No reports Sponsorship – No reports Vendor – VACANT Entertainment Director – No report Asst. Entertainment Director – Need to finalize the performer list for PRIDE. Volunteer – Duties assigned for July 15th show, Event after that July 21 is 3rd Thursday. Marketing – No report Media- Community calendar in the works; plan to begin promoting Aug 13th show At Large – No report 2. Unfinished Business 1. Complaints/issues - discuss 1. Venue issues – discussed in closed session – educational awareness; Natalie Murray with JOMO EQ would like to partner with JOMO Pride for fundraisers. Due to the amount of fundraisers the JOMO Pride hosts a year, jomo eq would a partnership. 2. Titleholder conduct discussion – Refrain from arguments on social media; in the contract you can go out for another title in another city; 3. Sharing & promoting – need everyone to share and event 2. Open board positions available – Lydia is stepping in as assistant entertainment position while filing in as full time treasurer; Vender position open board is considering Stephanie, secretary for position. 1. Bylaws need amended to reflect split in Media/Marketing -- no date set 3. 2022 schedule - 1. July - Chaos July 15th 1. Auction items – collecting 2. Volunteers – Ashley has assigned positions 3. 7-10 – Doors open at 6pm 4. Decorations – Ron & Johnny using personal Christmas decorations for show. Motion to approve spending $30 for Lydia purchasing candy and small toys for kids. – Ron motions, no objections. 5. Bank box, bs, $1/silent auction bank, card readers -- 6. Setup - 3p – Ron, Ashley, Johnny 2. August - 13th, Blackthorn 1. Time – 7pm 2. Pride Revue Fundraiser Show - Eva, Sean, Sara, Shayna 3. Flyer & event page graphic 4. Event page up - needs event page graphic 3. September - 1. Pride Calendar in works -- Ron went over schedule 2. September 9th - 1. Meet & Greet 6 2. Locker Room dance party 9 3. Light vendors - 2 food/sweet trucks, up to 10 vendors including ourselves 3. September 10th - 1. PrideFest Street Fair - Joplin Ave 11a 2. Meet & Greet with Crystal Methyd & SAINT 1. Create flyer when finalized - discuss breakdown 3. Night time activities after street festival closes - Joplin Ave - Whiskeys and Blackthorn 1. Discuss breakdown 4. Road closure submitted 6am-11p 5. Festival time 11a-9pm. 6. MOTION TO MOVE REMAINDER ITEMS ON AGENDA TO NEXT MEETING DUE TO TIME – Stephanie Motions, No objections. 1. September 11th - 1. Drag Brunch - Chaos 1. Discuss options with food. Talk with owners. 2. Pride In the Park - Landreth 1. 12-7 2. Musical segments, kids drag segment, main drag segment, 3. Could we do a free all ages bingo? 3. Locker Room 1. October - Monster Ball - October 29th - Blackthorn 1. Who will headline 2. Other entertainers 3. Monster Ball competition 1. Current winner - Patti LuBone 1. Treasurer updates progress 2. Grant specs 2022 - 1. Boom/Gayly ads approved - gayly needs paid - will get invoice 2. Will need to start collecting payment info/bank transaction records/initial payment methods etc for grant submission & reimbursement 3. Need to get with other hotels asap about keeping them up to date about our event and seeing if we can coordinate additional room stays with them – Johnny.. Ron will write up something 1. Need to track room stays 2. Need to call and meet hotels 4. Drawing for those who submit room invoices/receipts for pridefest for a comped room? -- 5. Drawing for those who stay the night for pridefest for a free meet & greet if they submit receipts/invoices etc. -- 6. Need to have everyone staying in a hotel let the hotel know they are staying for "pridefest", "jomo pridefest" etc. Need to be able to call and verify how many room nights at each hotel after pride. 3. 4. Grant for 2023 - 1. Grant presentation July 5. Marketing - 1. Hand fans - calendar of events & sponsor logos 2. On site posters with sponsor logos/calendar of events 3. Tshirts - our logo/ sponsor logos on back 4. March/event banner with sponsor logos 5. Adam & Eve Mainstage banner 4x10ft with main sponsor logo 6. Community calendar we need to put pride on 1. Put pride 2023 on community calendars before grant meeting & update info on these calendars for 2022. 1. Four states Home page 2. Connect2culture 3. KOAM 4. KLOVE 5. 417mag 6. Visit Joplin Mo - Done 1. Reimbursements - 3 . New Business 1. Next Meeting date and time – August 3, 2022 @6:30pm at Blackthorn. 2. Ron motions to allow titleholders into fundraisers event unless under special circumstances. – no objections. 3. Speaker Requests 4. Floor Open to Board 5. Adjournment JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun July 13h 2022 @ 6:30pm Blackthorn Pizza & Pub Sign-in & Speaking Requests Form Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Motion sustained in Board chat for closed Board Meeting July 13th 6pm-630pm, 30 minutes prior to Pride Planning & official board meeting - reflect in minutes Approval of Board Minutes June 29th - Approval of Board Agenda July 13h - 1. Reports of Officers Co-Chair - grant presentation in progress, event insurance in progress Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - Media- At Large - 2. Unfinished Business
3 . New Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun June 29th 2022 @ 630pm Blackthorn Pizza & Pub Minutes submitted by Secretary Stephanie Marsh Sign-in & Speaking Requests Form Call to Order 6:15pm Roll Call – Approve Quorum Board Members – Kam, Loni, Johnny, Ron, Ashley, Tj, Preston, Larry, Stephanie, Heather Others in attendance – Remi, 3 others Approval of Board Minutes June 15th – Ron motions, no objections Approval of Board Agenda June 29th – Ron motions, no objections 1. Reports of Officers and Committees - Co-Chair - grant presentation in progress - present at July meeting to JCVB, ad artwork for grant submitted and approved, submitted to GAYLY & BOOM, event insurance meeting-Probert, half of booking fee of SAINT paid including airfare, flight for Crystal Method Paid Co-Chair – No reports Treasurer – 14,358.86 in the account. Secretary – No Report Sponsorship – No Report Vendor – No Report Entertainment Director – Prelim entertainers for PRIDE Asst. Entertainment Director - Volunteer – No Report Marketing – No Report At Large – No Report Media – No Report 2. Unfinished Business 1. Removal of Board Member – Issues to recall board member Larry McGee– Loni takes floor to address issues:
Ron makes motion to remove Larry McGee from JOMO Pride Board. -- Loni -yes; Johnny-no; Ashley Abstain; Kam yes; Lydia yes; TJ yes, Preston yes, Stephanie yes, Heather abstain, Ron abstain. 3. Other Complaints/issues – discuss – Locker Room issues regarding pageant including board member drinking at door(bar policy)– make sure communication is consistent with every business and venue if issues arise, business needs to address board as a whole and not reach out to individual board member. The business and venue can contact board through email, or attend a future board minute. 4. Titleholder photos – discuss -- Free photographer took better options and quality then paid photographer. Free photographer asks to be considered for future PRIDE Events and fundraisers. 5. Motion to utilize Chalea, Professional Photographer for Title Holder photos for upcoming shoot – Ron motions, no objections. 6. Motion to solicit bids for Photography for PRIDE Steph motions, no objections 7. 2022 schedule - 1. July - Chaos July 15th 1. Auction items being solicited – Johnny is working on gathering supplies for auction, also has left over items from last auction that did not sell. 2. Volunteers – Loni, Johnny, Ashley, Ron, Stephanie, Kam, TJ, Preston, Heather, Lydia. Ashley will work on volunteer list and duties for upcoming July 15th PRIDE Fundraiser. 3. Motion for event page ad FB & IG - $50 -- Please share, invited people, Ron motions, no objections 4. Decorations – bunch of Christmas stuff, Johnny and Ron plan to bring in decorations from their home décor. No extra costs needed for decorations. 2. August – 13th Saturday 1. Pride Revue Fundraiser Show - Eva, Sean, Sara, Shayna @Blackthorn 2. Flyer & event page graphic – Preston will create flyer, he and TJ will help promote on social and local media. 3. Motion for $50 event page ad to run starting on July 16th – Ron motions, no objections. 3. September - 1. Pride Calendar in works 2. September 9th - 1. Meet & Greet 6 -- 2. Locker Room dance party 9 3. Light vendor & food truck possibilities 3. September 10th - 1. PrideFest Street Fair - Joplin Ave 11a 1. National anthem singer – Stephanie Marsh 2. Meet & Greet with Crystal Methyd & SAINT 1. Create flyer when finalized - discuss breakdown 3. Night time activities after street festival closes - Joplin Ave - Whisky's and Blackthorn 1. Discuss breakdown – Looking for entertainers and looking at 10pm for nighttime show 4. Road closure submitted 6am-11p 5. Festival time 11a-9pm. 6. Segments: Dream Theatre, Drag Musical, Midwest Regional Ballet, Drag segment 1-3, 1. Discuss 2. Band - offer from BAM -- Ron motions to bring on band that perform at last Pride. 4. September 11th - 1. Drag Brunch – Choas agrees to board using their venue for Brunch; board needs to determine food since venue does not have breakfast food options. 2. Pride In the Park - Landreth 1. 12-7 2. Discuss activities, musical segments, drag segments etc. – 1 large drag segment, and kids segment 3. Could we do a free all ages bingo? – question not answered 3. Locker Room 4. October - Monster Ball - October 29th – Blackthorn – Steph motions to move to next meeting – no objections. 1. Who will headline 2. Other entertainers 3. Monster Ball competition 1. Current winner - Patti LuBone 1. Treasurer - bank info updated, SOS info needs updated and annual report filed, records need updated with IRS - in progress 2. Grant specs 2022 - 1. Boom/Gayle ads approved 2. Ad for fb page in June active and targeted ads on FB event page june-july active. 3. Will need to start collecting payment info/bank transaction records/initial payment methods etc for grant submission & reimbursement 3. Grant for 2023 - Third Thursday – July 21 & August 18th – application filed by Loni, $35 to reserve Motion by Steph ; no objections. 1. Next Meeting date and time – July 13th @6”:3o 2. Speaker Requests 3. Floor Open to Board 4. Adjournment JOMO Pride Inc Pride Planning & Board Meeting Minutes
Wed June 15th 2022 @ 630pm Blackthorn Pizza & Pub Submitted by Secretary Stephanie Marsh 6/29/22 Call to Order Roll Call – Approve Quorum -- Board Members - Ron, Johnny, Loni, Heather, Lydia, Stephanie, Larry, Ashley Others in attendance – 10 Community members present, Sean, Sara and Eva(JOMORoyality) Approval of Board Minutes May 29th – Loni motions, no objections Approval of Board Agenda June 15th – Loni motions, no objections Votes in Board chat due to time restrictions;
Motion to sustain votes upheld in chat & reflect in Minutes of June 15th Meeting - 1. Reports of Officers and Committees - Co-Chair - Road closure permit ap submitted, CFO grant submitted - awarded: $5,750.00 (make sponsor announcement), JCVB grant submitted - grant presentation in progress, working on artwork approval, logistics meeting with city pending Co-Chair – ROAD CLOSURE SUBMITTED, GRANT SUBMITTED AND REWARDED AND PRELIM BOOKING FOR NEXT YEAR HEADLINE, WE NEED TO MAKE A SPONSOR ANNOUNCEMENT, VISITORS GRANT SUBMITTED, DATE TBA, ART FOR VISITORS BUREAU, LOGISTIC MEETING MOVED TO THURSDAY AT 10 AM Treasurer – $17,296.93 Secretary – NO REPORTS Sponsorship – FINALIZED SPONSOR Vendor – 35 TO 40 VENDORS Entertainment Director – NO REPORT Asst. Entertainment Director - Volunteer – NEED TO VOLUNTEERS FOR MIAMI PRIDE, NEED TO PEOPLE TO SET UP, AND PEOPLE TO MAN THE BOOTH, Marketing – NO REPORT At Large – NO REPORT Congratulations to the new 2022 JOMO Pride Court; Eva, Sean & Sara! 2. Unfinished Business 1. 2022 schedule - 0. June 0. Pride Pageant – Recap – NO ISSUES DISCUSSED, HAD TURN AWAY KIDS DUE TO AGE LIMIT FOR VENUE 1. NEO Pride June 18th booth - 0. 12-730 1. Volunteers. 2. Canopy, chairs, table, flags, signage, banner, tablecloth 3. Basic pridefest flyers needed - Ron can print at work and Ron & johnny can have items ready at house for pickup for event 1. July – DATE 31ST 0. Fundraiser – CHRISTMAS IN JULY 1. Location, time, performers – NEED TO SOLIDIFY A LOCATION, NEED A FUNDRAISER TO FOR ALL AGES, -- PRESTON IS GOING TO MESSAGE FOR OTHER LOCATIONS CHAOS, MESSAGE MEL WITH BLACKTHORN FOR DATES AVAILABLE 2. August – 13TH 0. Pride Revue Fundraiser Show - Eva, Sean, Sara, Shayna 3. September - 0. September 9th - 0. Meet & Greet 6 1. Locker Room dance party 9 1. September 10th - 0. PrideFest Street Fair - Joplin Ave 11Am 1. Meet & Greet with Crystal Methyd 2. Night time activities after street festival closes - Joplin Ave - Whisky's and Blackthorn -ron contacted pepsi for volunteers 3. Road closure submitted 6am-11p 4. Festival time 11a-9pm. 5. Segments: Dream Theatre, Drag Musical, Midwest Regional Ballet, Drag segment 1-3, 2. September 11th - 0. Drag Brunch - 1. Pride In the Park - Landreth 2. Locker Room 1. October - Monster Ball - October 29th - Blackthorn Chili moves to next meetomg 1. Treasurer - bank info updated, SOS info needs updated and annual report filed, records need updated with IRS 0. Ads payments/fb ads, update cards Loni updated card during the meeting 1. Steph discusses 2. Grant specs 2022 - 0. Boom/Gayle ads for July/Aug -- 1. Ad for fb page in June and targeted ads on FB event page june-july. 3. Grant for 2023 - 0. Grant presentation 4. Reimbursements – 71.81 frames, 85 for certificates – loni motions, no objections 5. Titleholder photoshoot -- wait on pictures from paid photographer and freelance photographer 3 . New Business 1. Next Meeting date and time - 2. Floor Open 3. Discusses splitting media and marketing – Preston would stay with in marketing, media would broaden our branding content and expand our social platform…. Motion to permeative split marketing and media and tj and will take over media, change bylaws and appoint T.J. 4. NEXT MEETING SCHEDULE JUNE 29TH -- @BLACKTHORN 5. Adjournment JOMO Pride Inc Pride Planning & Annual Board Meeting Agenda
Sun June 29th 2022 @ 630pm Blackthorn Pizza & Pub Sign-in & Speaking Requests Form Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes June 15th - Approval of Board Agenda June 29th - 1. Reports of Officers and Committees - Co-Chair - grant presentation in progress - present at July meeting to JCVB, ad artwork for grant submitted and approved, submitted to GAYLY & BOOM, event insurance meeting-Probert, half of booking fee of SAINT paid including airfare, flight for Crystal Method Paid Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - 2. Unfinished Business
JOMO Pride Inc Pride Planning & Board Meeting Agenda
Wed June 15th 2022 @ 630pm Blackthorn Pizza & Pub Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes May 29th - Approval of Board Agenda June 15th - Votes in Board chat due to time restrictions;
Motion to sustain votes upheld in chat & reflect in Minutes of June 15th Meeting - 1. Reports of Officers and Committees - Co-Chair - Road closure permit ap submitted, CFO grant submitted - awarded: $5,750.00 (make sponsor announcement), JCVB grant submitted - grant presentation in progress, working on artwork approval, logistics meeting with city pending Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - Congratulations to the new 2022 JOMO Pride Court; Eva, Sean & Sara! 2. Unfinished Business
3 . New Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Minutes Sun May 29th 2022 @ 630pm – submitted by Secretary Stephanie Marsh Call to Order Roll Call – Approve Quorum Board Members – Ron, Johnny Ashley, Loni, Preston, Lydia, Stephanie, Kam, Heather Others in attendance - Approval of Board Minutes May 15th - motion to amend minutes to not only reflect the vote of who was voted in as treasurer but who all is to remain on the account: Loni, Preston and now Lydia. - to reconcile with the bank the specifics -- Ron Motions, no objections. Secretary is to amend previous meeting minutes to reflect change. Approval of Board Agenda May 29th – Ron Motions, no objections 1. Reports of Officers and Committees - Co-Chair - grants in progress. Grant writing process to be complete within the next week to submit and present before necessary tourism boards. Once complete it will be available for the board to critique and change if needed. Co-Chair – Loni is assisting Ron with Grant applications. Treasurer – No Report Secretary – No Report Sponsorship – No Report Vendor – No Report Entertainment Director – Contestant contracts complete for upcoming Pageant. Presented to the board through messenger. Asst. Entertainment Director – Volunteer – need further conversations about upcoming pageant, volunteers available, and duties. Marketing – Asking for Board members availability for media interview at KOAM. At Large – No Report Guest Speakers - none 2. Unfinished Business 1. 2022 schedule - 0. June 0. Pride Pageant - Locker Room - June 12th 0. Themed decor? – Bring back da Funk, Stephanie found balloons that match theme. Loni motions for board to purchase balloons on the spot, no objections. 1. Finalize & vote on updated contract – Preston motions, Loni 2nd ; no objections. Board is posting contract to JOMO Pride website/social immediately. 2. Judging and scoring sheets – Complete. 3. Category awards – Ron is updating awards. Tania is also presenting awards as outgoing JOMO Pride Queen. 4. Pictures of jewelery, crowns and sashes – Pictures are to be posted periodically leading up to the pageant. 5. Check on jewelery –Ron reports jewelry is in the mail and expected to arrive prior to the pageant 6. Promote pageant sponsor leading up to event – Ron to promote Hustle Business Support LLC. 7. Capacity issues & restriction on dressers, assistants, and dancers. Jomo staff to assist. 8. Need detailed list of how many bodies day of – did not complete at meeting 9. Venue working to make event all ages to enter with city - to update -- At time of meeting, location of Pageant, Locker Room is not able to allow anyone under 21. The entry for JOMO Pride Pageant must be 21 and up. 10.Photography – board members to look into paid photographers to take photos during and after the pageant. Board members must present potential candidates for the job to the entire board before approval. 11.Volunteers -- 12.Items for silent auction – Johnny currently collecting items for silent auction 13.Walkthrough at venue – Board members to talk a full walk through of the JOMO Pride Pageant venue, Locker Room, located 2331 E 7th St, Joplin. 1. July - 0. Fundraiser - Christmas in July, tentatively set for July 31st. Kam is checking with Whiskey Dicks for availability. Further discussions, moved to next meeting. 1. August – Move to next meeting 0. Final fundraiser 1. September - 0. PRIDEfest Sept 9th - 11th 1. Fb ad June/july/aug – Ron motions, no objections 2. September 9th - 0. Meet & Greet – Still working out details, discussions cont’d to next meeting. 1. Locker Room dance party Glo Party – discussions cont’d to next meeting 3. September 10th - 0. PrideFest Street Fair - Joplin Ave – 11:00a.m. start time, ending at 9:00p.m.. 1. Meet & Greet with Crystal Methyd – Discussions cont’d to next meeting 2. Night time activities after street festival closes - Joplin Ave - Whisky's and Blackthorn -- Discussions cont’d to next meeting 4. September 11th - 0. Drag Brunch - location tbd – No venue set, checking with Chaos. Further discussions cont’d to next meeting 1. Pride In the Park – Landreth -- Further discussions cont’d to next meeting 2. Locker Room – moved to next meeting 1. October - Monster Ball - October 29th – Blackthorn - Move to next meeting 2. Treasurer - need minutes and letterhead, meet @ bank to switch, update records with SOS & file report, update records with irs – Secretary is to make amended changes to reflect board meeting details. 3. Increase promotion of Sponsorship packages – promote, promote, promote. 4. Grant specs 2022 - Ron, Preston, Loni working on finalizing grants. 0. Boom/Gayle ads for July/Aug needs rendered in time and sent to CVB for approval then to media sources 1. Addition 5-6k grant available for this year - discuss options & vote – Board members presented several candidates through an entertainment agency. Board approves Utica and Saint. 2. Ad for fb page in June and targeted ads on FB event page june-july. 5. Grant for 2023 - Ron completing this week. 0. Deadline 1st week of June 1. Discuss headliner options and supplemental grant requests 6. Requested agenda item - Stephanie moved from previous meeting. – Secretary reminds Boards of sunshine act. No action taken. 7. Flight & travel discussions for Crystal Methyd. All booked and Finalized. 8. MGA booked a pageant instead of coming to Pride - no longer available 0. Notify CVB 1. Discuss – Board looking at other possibilities. Further discussions cont’d to next meeting. 9. Discussion of splitting up Media/Market -- Discussed, no action taken. 3 . New Business 1. Next Meeting date and time – Wed June15th at 6:30pm at Blackthorn. 2. Floor Open 3. Adjournment JOMO Pride Inc Pride Planning & Annual Board Meeting Minutes
Sun May 29th 2022 @ 630pm Call to Order Roll Call – Approve Quorum Board Members - Others in attendance - Approval of Board Minutes May 15th - motion to amend minutes to not only reflect the vote of who was voted in as treasurer but who all is to remain on the account: Loni, Preston and now Lydia. - to reconcile with the bank the specifics Approval of Board Agenda May 29th - 1. Reports of Officers and Committees - Co-Chair - grants in progress Co-Chair - Treasurer - Secretary - Sponsorship - Vendor - Entertainment Director - Asst. Entertainment Director - Volunteer - Marketing - At Large - Guest Speakers - none 2. Unfinished Business
3 . New Business
JOMO Pride Inc Pride Planning & Annual Board Meeting Minutes
Sun May 15th 2022 @ 630pm Submitted by Secretary Stephanie Marsh Call to Order Roll Call – Stephanie, Lydia, Heather, Ron, Johnny, Larry, Ashley, Loni Board Members - Stephanie, Lydia, Heather, Ron, Johnny, Larry, Ashley, Loni Others in attendance - Approval of Board Minutes April 24th – Ron motions to approve minutes at next meeting due to incompleteness. Note Secretary was not present at last meeting, Co-Chair Ron is handling minutes from meeting April 24, 2022. Approval of Board Agenda May 15th – Approved, no objections. 1. Reports of Officers and Committees - Co-Chair – No reports Co-Chair – No Reports Treasurer - VACANT Secretary – No reports Sponsorship - No reports Vendor - No reports Entertainment Director - No reports Asst. Entertainment Director - No reports Volunteer - No reports Marketing - No reports At Large - No reports Guest Speakers - none 2. Unfinished Business 1. 2022 schedule - 0. May - 0. Carrington Pride Takeover Fundraiser – recap Many points discussed. 1. Board will clarify and plan auction duties prior to events. Entertainment directors to work with entertainers to make sure shows begin close to start time. Board will have more involvement in title holder showcases. Board also discusses moving entry table closer to event room especially for Blackthorn events due to its set up. A. Chili cook off - MOTION TO POSTPONE
1. June 0. Pride Pageant - Locker Room - June 12th -- Entry fees discussed. 0. Judges – Discuss – Personal matters discussed and resolved. Judges Set Scrappy Legacy; Kitty Marie Legacy, Shayna Towers. Judges will also perform. 1. Host – Discuss – Katriana Dupree. 2. Theme – Bring back the Funk 70s/80s – Board discusses decorations for pageant and amount. Ron motions for $75 limit for decorations. Members will send ideas and items found to board messenger for approval prior to purchasing anything items. 3. Need contestant flyer and normal event flyer. Contestant flyer; prize package, theme, application fee, titles in pageant, times, locations, categories. – All information to be sent to Marketing – Preston. Rough draft due by Wednesday, final draft due by Friday. 4. Update contract & prize package – Entertainment directors finalizing contract. 5. Crowns sashes & jewelery ordered – Ron confirms items are ordered and awaiting delivery 6. Promote pageant sponsor leading up to event 7. Capacity issues & restriction on dressers, assistants, and dancers. Jomo staff to assist. – Board discusses wording for contestant forms which states any additional member of their party must pay entry fee. 1. July - OPEN A Board Discusses Christmas in July Drag Show – Pending Date July 30th, Pending location Whiskey Dicks. – move to next meeting 1. August - 0. Final fundraiser - Pride Revue Show --- Checking with Blackthorn for availability on August 19th. – Move to next meeting 1. September – Continued Discussions, move to next meeting. 0. PRIDEfest Sept 9th - 11th 1. September 9th - 0. Queer Revival – tbd--no longer in discussions. No further discussion needed at this time. 1. Possible Glow Dance Party at Locker Room 2. Meet & Greet at Locker Room Move to next meeting. 2. September 10th - 0. PrideFest Street Fair - Joplin Ave 1. Meet & Greet with Crystal Methyd 2. Night time activities after street festival closes - Joplin Ave 3. September 11th - 0. Drag Brunch - location tbd – still looking for locations that could accommodate 1. Pride In the Park - Landreth 2. Finale Show - location tbd 1. October - Monster Ball - October 29th – Blackthorn – Move to next meeting 1. Treasurer position - VACANT – Discuss – Lydia volunteers to take position as well as entertainment position. No objections made from the board. Lydia A Billion is treasurer of the JOMO Pride Board as of May 15, 2022. AMENDED 5/31/22 Minutes reflect removing current board Larry McGhee from bank account, adding members Loni Smith, Preston Hamilton, and Lydia A Billion to the JOMO Pride bank account with Great Southern Bank. 2. Increase promotion of Sponsorship packages 3. Grant specs 2022 - review media packets 0. Addition 5-6k grant available for this year – discuss -- Ron is checking for availability of potential entertainers that would fit the grant. He will present prospects to board chat. 4. Grant for 2023 - 0. Deadline 1st week of June 5. Requested agenda item – Stephanie – moved to next meeting 3 . New Business 1. Next Meeting date and time - May 29,2022 @6:30pm 2. Floor Open – Larry is applying to have a booth at Miami Pride on June 19th. 3. Adjournment |
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